South Western Railway Tool Bag Procurement 2026 - IRS CoC 2025 Compliance, Tool Bag Tender

Tender Overview

South Western Railway invites bids for tool bags (Q3) adhering to railway-approved specifications and drawings. The procurement emphasizes new, genuine materials with clear brand indication, and destination-based inspection. Materials must be packed to withstand transit, moisture, corrosion, and impact, with each package bearing PO details and manufacturer marks. Delivery is to the specified consignee location, and risk remains with the supplier until acceptance. The contract requires inspection certificates, warranty certificates, test reports, and dispatch documents. The emphasis on OEM authenticity and post-sales support differentiates this tender. This opportunity targets vendors with proven capability to meet IRS CoC 2025 provisions while ensuring traceability of serial/batch information.

Technical Specifications & Requirements

• Supply must conform to railway-approved specifications and tender drawings where applicable.
• Only new, genuine, unused materials; refurbished items are not accepted.
• Brand/manufacturer clearly indicated in bid; changes require purchaser approval.
• Inspection by the designated authority; quality verified at destination.
• Packaging must prevent transit damage and moisture ingress; each package labeled with PO number, consignee, material description, quantity, and OEM marks.
• Supplier must furnish inspection certificates, warranty certificates, test reports, and dispatch documents with delivery.
• Delivery to the consignee location specified in the Purchase Order; risk transfers upon acceptance.
• OEM authenticity and serial/batch verification possible prior to acceptance.
• Defective or non-conforming materials will be rejected and replaced at no extra cost; warranty obligations per contract.
• After-sales support and warranty service during the warranty period are required; IRS CoC 2025 governs securities and penalties.

Terms, Conditions & Eligibility

• EMD amount not disclosed in tender data; submit as per IRS CoC 2025 guidelines.
• Material must comply with IRS Conditions of Contract 2025 and warranty specifications.
• Supplier must provide after-sales support and prompt warranty replacements if failures occur.
• Verification of material through OEM or approved labs may be conducted by the purchaser.
• Any counterfeit, obsolete, or non-conforming material will trigger breach actions and possible debarment.
• Delivery and payment terms align with contract provisions under IRS CoC 2025; specific schedule to be provided in PO.