Civil Defence Department Uttar Pradesh Varanasi Digital Smart Board 86 Inch; Fire Extinguisher; Breathing Upset; Mice System Tender 2026
Bid Publish Date
13-Jan-2026, 9:26 pm
Bid End Date
29-Jan-2026, 1:00 pm
Value
₹7,50,000
Location
Progress
Key Highlights
- • CRITICAL brand/OEM considerations: No brand constraints published; verify if OEM authorization is required in tender terms.
- • Technical standards: No IS/ISO specs listed; plan to align with IS/IEC safety and AV/IT integration best practices.
- • Special clauses: 25% quantity/duration variation clause within contract lifecycle.
- • Eligibility: No explicit years of experience or turnover; prepare standard government bid documents (GST, PAN, financials, experience certificates).
- • Warranty/AMC: Not mentioned; confirm post-delivery support terms during bid clarification.
- • Penalties: No LD details published; confirm LD and performance bond requirements in RFP/post-award phase.
Tender Overview
The Civil Defence Department, Government of Uttar Pradesh, invites bids in Varansi, Uttar Pradesh for a multi-item services procurement encompassing a Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset system, and a Mice System (Smart Podium). The estimated contract value is ₹750,000. The BOQ lists zero items, indicating a broad-scope services buy rather than a fixed-item schedule. A key differentiator is the inclusion of a flexible quantity/duration clause allowing up to 25% adjustment at contract issue and post-issuance, binding bidders to revised scopes. This tender targets government procurement for safety and interactive display solutions within UP.
Technical Specifications & Requirements
- Items include: Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset, and Mice System (Smart Podium).
- Estimated value: ₹750,000. No BOQ itemization available; scope appears modular or services-based.
- Delivery/installation context: generic; no explicit delivery timeline provided.
- Compliance notes: no technical specifications published; bidders should rely on standard safety and AV/IT integration norms and OEM authorizations where applicable.
- Variation clause: contract quantity or duration may vary by up to 25% at contract issue and post-issuance; bidders must accept revised scope.
Terms, Conditions & Eligibility
- EMD details: not disclosed in the provided data; bidders should seek clarification.
- Experience/turnover: explicit criteria not specified; bidders should prepare conventional Govt procurement-ready credentials (GST, PAN, prior similar deployments).
- Documentation: bidders should be ready to submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations as typical T&C requirements.
- Payment terms and penalties: not detailed; bidders must verify payment timelines and LD clauses during submission. Ensure compliance with standard UP Civil Defence procurement norms.
Key Specifications
-
Product/service names: Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset, Mice System (Smart Podium)
-
Estimated contract value: ₹750,000
-
BOQ status: Total Items: 0 indicating non-itemized scope
-
Key commercial clause: contract quantity/duration may vary up to 25%
-
Delivery/installation: Not explicitly defined; align with standard government procurement timelines and site readiness
Terms & Conditions
-
EMD amount not disclosed in provided terms; bidders should obtain clarification
-
25% contract quantity/duration variation allowed at issue and post-issuance
-
No explicit delivery timeline or payment terms published; seek standard UP Civil Defence norms
Important Clauses
Variation Clause
Buyer can adjust contract quantity or duration by up to 25% at contract issue and after issuance; bidders must accept revised scope.
EMD/Deposit
EMD details are not provided in the tender data; bidders should verify the amount and mode of payment during bid clarification.
Delivery & Installation
No explicit delivery schedule; bidders should confirm site readiness and any installation milestones during bid submission.
Bidder Eligibility
-
Submit GST registration and PAN
-
Provide experience certificates for similar AV/IT and safety equipment deployments
-
Demonstrate financial stability via audited statements or equivalent
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | GAR INFOTECH Under PMA | 25-01-2026 11:38:42 | |
| 2 | LIFE INFOTECH Under PMA | 25-01-2026 12:00:25 | |
| 3 | LMG ENTERPRISES Under PMA | 25-01-2026 11:20:27 | |
| 4 | MARVEL ENTERPRISES Under PMA | 25-01-2026 10:50:28 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MARVEL ENTERPRISES Under PMA | Item Categories : Custom Bid for Services - Digital Smart Board 86 Inch,Custom Bid for Services - Fire Extinguisher,C | |
| L2 | GAR INFOTECH Under PMA | Item Categories : Custom Bid for Services - Digital Smart Board 86 Inch,Custom Bid for Services - Fire Extinguisher,C | |
| L3 | LMG ENTERPRISES( MSE Social Category:OBC ) Under PMA | Item Categories : Custom Bid for Services - Digital Smart Board 86 Inch,Custom Bid for Services - Fire Extinguisher,C | |
| L4 | LIFE INFOTECH Under PMA | Item Categories : Custom Bid for Services - Digital Smart Board 86 Inch,Custom Bid for Services - Fire Extinguisher,C |
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
35 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Digital Smart Board 86 Inch , Custom Bid for Services - Fire Extinguisher , Custom Bid for Services - Breathing upset , Custom Bid for Services - Mice System (Smart Podium)
Authority Records
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Documents 6
GeM-Bidding-8837867.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar deployments
Financial statements (audited if available)
EMD/Security deposit details (if required by final terms)
Technical bid documents demonstrating compliance for Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset, Mice System
OEM authorization/agency letter (where applicable)
Any ISO/IS certifications or product compliance documents provided by bidders
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in the Varansi Civil Defence UP tender for digital smart board?
Bidders should prepare GST registration, PAN, and experience certificates; obtain OEM authorizations if required; ensure compliance with the 25% variation clause and submit a technically compliant bid for the Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset, and Mice System, with any demanded financials.
What documents are required for the UP Civil Defence tender in Varansi?
Required documents typically include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD details (if specified), technical bid documents for AV/IT and safety equipment, and OEM authorization where applicable.
What are the essential specifications for the 86 inch digital board in this UP tender?
The tender lists a Digital Smart Board 86 Inch with no published performance metrics; bidders should provide OEM spec sheets, compliance with safety/IT integration standards, and installation readiness aligned with government procurement norms.
When is the variation clause applicable in this Uttar Pradesh tender?
The contract allows up to a 25% adjustment in quantity or duration at contract issue and post-issuance; bidders must accept revised scope and adjust pricing accordingly.
What is the estimated contract value for the Varansi UP procurement?
The estimated value is ₹750,000, covering Digital Smart Board 86 Inch, Fire Extinguisher, Breathing upset, and Mice System; bidders should quote in line with this scope and confirm any price adjustments due to variation.
What safety equipment is included in the Varansi tender for Civil Defence UP?
The tender includes a Fire Extinguisher and a Breathing upset system, alongside digital AV-enabled devices (Digital Smart Board 86 Inch) and a Mice System (Smart Podium) for integrated civil defence operations.
What are typical eligibility criteria for UP government tenders in Varansi?
Submit GST and PAN, demonstrate prior similar deployments, provide audited financials, and obtain OEM authorizations if required; ensure compliance with general civil procurement norms and any site-specific installation requirements.
What payment terms are expected for UP Civil Defence procurements?
Specific payment terms are not published; bidders should await clarification in the final RFP and align invoices with standard government procurement cycles and site acceptance criteria.