GEM

East Central Railway East Central Railway Hajipur UID: All in One PC (V2) & Line Interactive UPS with AVR Tender 2025

Bid Publish Date

25-Nov-2025, 4:27 pm

Bid End Date

08-Dec-2025, 2:00 pm

EMD

₹95,445

Location

VAISHALI , BIHAR

Progress

Issue25-Nov-2025, 4:27 pm
AwardPending
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Quantity

205

Category

All in One PC (V2)

Bid Type

Single Packet Bid

Categories 3

UPS ATM MICRO CONTROLLER

Tender Overview

East Central Railway (Indian Railways) invites bids for procurement of All in One PC (V2) and Line Interactive UPS with AVR (V2) with an estimated value not disclosed and an EMD of ₹95,445. Location references point to Hajipur, Bihar, with a requirement to establish or demonstrate a functional service center within the state for carry-in warranty. The bid includes a flexible quantity clause allowing up to ±25% variation at contracted rates and a delivery timeline tied to the original delivery period, adjusted by a defined formula. The terms emphasize PBG/EMD alternatives and a 30-day minimum extension, with bidder compliance required for option-driven delivery. This tender prioritizes suppliers capable of post-sale service and responsive logistics across the East Central Railway network.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2) and Line Interactive UPS with AVR (V2)
  • EMD option: ₹95,445; EMD can be submitted via FDR, or Demand Draft payable to A/C FA&CAO/ECR/HAJIPUR; FDR endorsement required; hardcopy delivery within 5 days of bid opening
  • Service requirement: functional service center in the state of each consignee location; establishment within 30 days of award if not present
  • Turnover: minimum average annual turnover over the last 3 financial years, as indicated in bid document (audited statements or CA/Cost Accountant certificate)
  • Delivery: delivery period aligned to the original order with option-based extension; minimum 30 days extension rule; delivery starts from last date of original order
  • No BOQ items: no quantified BOM available in BOQ; emphasis on hardware category procurement and service readiness
  • Warranty/Support: on-site if stated; service center presence crucial for carry-in warranty

Terms, Conditions & Eligibility

  • EMD submission options: FDR or Demand Draft; endorsee authority and bank guarantees required
  • Service center requirement: establish in 30 days if not existing; documentary evidence required for payment release
  • Turnover criterion: minimum average annual turnover over last 3 years; documentary proofs required
  • Quantity variability: purchaser may increase/decrease quantity up to 25% during/after award; delivery period adjusts accordingly
  • Payment and penalties: terms include usual Government procurement standards; late delivery penalties to be applied per contract terms
  • Compliance: bidders must comply with option clause and provide evidence of financial stability and service capability
  • Documentation: GST, PAN, experience certificates, financial statements, EMD submission documents, OEM authorizations if applicable
  • Region: Hajipur, East Central Railway, Indian Railways; local service coverage strongly favored

Key Specifications

  • All in One PC (V2) – confirm processor, RAM, storage, operating system, display size, and I/O ports

  • Line Interactive UPS with AVR (V2) – specify capacity (kVA/kW), input/output voltage range, waveform, battery type, and AVR features

  • EMD value: ₹95,445; acceptable forms: FDR or Demand Draft; payable to A/C FA&CAO/ECR/HAJIPUR

  • Service center requirement: functional center in the state of each consignee; establishment within 30 days if not present

  • Turnover criterion: minimum average annual turnover over last 3 financial years; documented via audited statements or CA/Cost Accountant certificate

  • Delivery terms: option-based quantity variation up to 25%; delivery timing calculated as (additional quantity ÷ original quantity) × original delivery period with a minimum of 30 days

  • BOQ: none available; procurement scope focuses on hardware and service readiness rather than a quantified BOM

Terms & Conditions

  • EMD submission via FDR or Demand Draft payable to A/C FA&CAO/ECR/HAJIPUR with endorsement

  • Functional Service Centre required in consortium state; 30-day establishment window post-award

  • Quantity flexibility up to 25% and corresponding delivery time adjustment per contract terms

Important Clauses

Payment Terms

EMD must be submitted via FDR or Demand Draft; payment release contingent on documentary evidence of functional service center and conformity with service terms

Delivery Schedule

Delivery window aligns with original order; option clause allows 25% quantity change during currency with time extension calculated by the formula and minimum 30 days

Penalties/Liquidated Damages

Penalties apply for delays per contract; LD details to be specified in the award and contract documents

Bidder Eligibility

  • Functional service center presence or ability to establish within 30 days of award in Hajipur/State where consignee is located

  • Minimum average annual turnover as per bid document for the last 3 financial years

  • Compliance with option clause for quantity variation and delivery schedule

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Required Documents

1

Bidder Turnover

2

Certificate (Requested in ATC)

3

OEM Authorization Certificate

4

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for East Central Railway All in One PC tender in Hajipur

Bidders should prepare financials meeting turnover criteria for the last 3 years, submit EMD of ₹95,445 via FDR or Demand Draft payable to A/C FA&CAO/ECR/HAJIPUR, provide OEM authorizations if applicable, and demonstrate a functional service center in the state. Include service capability and delivery plan aligned with option clause terms.

What documents are required for East Central Railway UPS tender in Hajipur 2025

Required documents include GST registration, PAN, audited financial statements or CA/Cost Accountant certificate indicating turnover, experience certificates for similar procurements, EMD submission proof (FDR/DD), technical bid documents, and OEM authorization if bidding on behalf of an OEM. Provide service center proof or establishment plan.

What are the delivery terms and quantity variation in this railway tender

The contract allows up to 25% increase or decrease in quantity at contracted rates. Delivery period adjusts using the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Delivery starts from the last date of the original delivery order.

Which standards or certifications are required for East Central Railway PC and UPS

Tender specifies hardware procurement with standard service terms; however explicit IS/ISO standards are not detailed in the data. Bidders should confirm compatibility with railway procurement standards and ensure post-sale service capability within Hajipur and surrounding areas.

What is the EMD amount and acceptable submission mode for this tender

EMD amount is ₹95,445. Acceptable submission modes include Fixed Deposit Receipt pledged to A/C FA&CAO/ECR/HAJIPUR or a Demand Draft. A scanned copy of EMD and hardcopy delivery within 5 days of bid end date must be provided.

How will service center requirements affect bidding for East Central Railway

Bidders must show a functional service center in the consignee state or establish one within 30 days of award. Payment release is contingent on documentary evidence of the functional center and ongoing support capability for carry-in or on-site warranty as applicable.

What is the eligibility turnover criterion for this railway procurement

Turnover must meet the minimum average annual turnover for the last 3 financial years as indicated in the bid document; provide audited balance sheets or CA/Cost Accountant certificates. If incorporation is under 3 years, turnover is calculated from completed years after incorporation.

What are the key contractual clauses bidders should note for delivery and penalties

Key clauses include quantity variation up to 25%, delivery period adjustments with a minimum 30-day extension, and penalties for delays as per contract terms. Ensure adherence to option clause and maintain adequate service capability to avoid breach.

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