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Hindustan Aeronautics Limited Lamp Filament MAP Tender 2025 Defence Production HAL procurement

Bid Publish Date

20-Nov-2025, 9:23 am

Bid End Date

12-Jan-2026, 8:00 pm

Latest Corrigendum Available

Progress

Issue20-Nov-2025, 9:23 am
Corrigendum10-Dec-2025
AwardPending
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Quantity

52

Bid Type

Two Packet Bid

Key Highlights

  • • HAL procurement under Department Of Defence Production for lamp filament (MAP) category
  • • Quantity variation clause allows ±50% changes at contract and during currency
  • • Minimum shelf life requirement: 85% usable life at receipt
  • • GST invoice upload and GST portal payment confirmation in GeM
  • • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, EFT Mandate
  • • Delivery period calculations tied to original delivery period with minimum 30 days
  • • No explicit EMD amount or standard technical specifications provided

Categories 1

ELECTRON TUBE

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department Of Defence Production. Procurement focus: LAMP FILAMENT (MAP), listed under category 20880-31 ALT 20880-1. While start/end dates and estimated value are not disclosed, the tender requires standard vendor setup for HAL’s procurement, with emphasis on compliance and delivery readiness. Unique clause highlights HAL’s control over quantity variation (up to ±50%) and extended delivery windows, emphasizing flexible supply arrangements at contracted rates. The tender targets suppliers capable of meeting government defense procurement norms, with emphasis on credible documentation for vendor code creation. The inclusion of shelf-life criteria and GST invoice upload signals a quality and tax-compliance focus, relevant to HAL’s defensively critical supply chain. This opportunity centers on specialized filament components used in aerospace/military applications, demanding reliability and traceability.

Technical Specifications & Requirements

  • Product/service names: Lamp Filament for MAP category
  • Delivery/quantity flexibility: up to 50% increase/decrease at contract placement; possible extension during currency term; delivery period adjustments computed by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Shelf life: minimum 85% usable shelf life at time of receipt
  • Documentation on invoicing: upload scanned GST invoice and GST portal payment confirmation in GeM
  • Vendor coding: submission for Vendor Code Creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • Compliance tone: bidders must adhere to the option clause and provide timely deliveries per contracted rates
  • Reference to standards: none specified; emphasis on regulatory GST and vendor setup

Terms, Conditions & Eligibility

  • EMD/Financials: Not disclosed; bidders must submit standard GST/PAN/EFT related documents
  • Delivery terms: variable; delivery period anchored to last date of original delivery order with option-based extension
  • Payment terms: GST invoice submission required in GeM; payment process aligned with GST portal confirmations
  • Warranty/penalties: Not specified; penalties would be governed by HAL terms and option clause adherence
  • Documentation required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents
  • Clause handling: bidders must comply with 50% quantity option and delivery time calculations
  • Other terms: shelf-life requirement ensures product usability; relationship to defense production standards

Key Specifications

  • Lamp Filament (MAP) category

  • Shelf life: minimum 85% usable at time of receipt

  • Option clause enabling ±50% quantity changes

  • Delivery period tied to last date of original delivery order with computed extensions

  • GST invoicing and GST portal payment confirmation mandatory for GeM submission

  • Vendor Code Creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate

Terms & Conditions

  • Option to increase/decrease quantity up to 50% at contract placement and during currency

  • Shelf life criterion of 85% at the time of receipt

  • GST invoicing and EFT documentation required for GeM submission

Important Clauses

Payment Terms

Upload GST invoice and GST portal payment confirmation; payment terms aligned with GeM process

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time proportional to quantity change with minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; to be governed by HAL terms and option clause compliance

Bidder Eligibility

  • Must be able to submit Vendor Code Creation documents (PAN, GSTIN, Cancelled Cheque, EFT Mandate)

  • Ability to accommodate ±50% quantity variation at contract and during currency

  • Capability to ensure shelf life of 85% at receipt

  • Compliance with GST invoicing and GeM payment processes

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST invoice copy and GST portal payment confirmation (during GeM invoicing)

Corrigendum Updates

1 Update
#1

Update

10-Dec-2025

Extended Deadline

12-Jan-2026, 8:00 pm

Opening Date

12-Jan-2026, 8:30 pm

Frequently Asked Questions

How to bid for HAL lamp filament MAP tender in 2025?

To bid, prepare PAN, GSTIN, cancelled cheque, and EFT Mandate for Vendor Code Creation; upload GST invoice and GST portal payment confirmation in GeM; ensure your delivery capabilities meet the ±50% quantity variation and 85% shelf-life at receipt requirements.

What documents are required for HAL lamp filament procurement in defence production

Required submissions include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and GST invoice with GST portal payment confirmations; these support vendor eligibility and GST compliance in GeM.

What is the shelf life requirement for filament supplies to HAL

The tender requires a minimum usable shelf life of 85% at the time of receipt; bidders must verify lot-specific shelf life and maintain chain-of-custody to ensure compliance.

What delivery flexibility is allowed for HAL lamp filament orders

HAL allows up to 50% quantity variation at contract placement and during currency; delivery period extensions are calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GeM invoicing requirements for HAL lamp filament supply

Submit scanned GST invoices and a screenshot confirming GST portal payment; these are mandatory to initiate and process payments under GeM for HAL procurement.

What documents establish bidder eligibility for HAL defence procurement

Eligibility is established via PAN, GSTIN, Cancelled Cheque, and EFT Mandate; ensure submission supports vendor-code creation and aligns with HAL’s option-clause delivery terms.

How does HAL define the payment terms for lamp filament supply

Payments follow GeM GST invoicing procedures; suppliers must provide GST invoice and portal confirmation; actual terms depend on HAL’s contract and delivery compliance.

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