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Border Roads Organisation Loader Spare Parts Tender Gurudaspur Punjab 2026 - 188814 Estimated Value 44 Items

Bid Publish Date

22-Sep-2026, 9:11 am

Bid End Date

03-Oct-2026, 10:00 am

Value

₹1,88,814

Location

GURDASPUR , PUNJAB
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Progress

Issue22-Sep-2026, 9:11 am
AwardPending

Tender Overview

Border Roads Organisation invites bids for a broad range of spare parts and components, including loader pins, bolts, nuts, filters, joints, cables, gaskets, and related items, grouped under a single procurement. The project scope encompasses 44 items with an estimated value of ₹188,814 and delivery to the Western Base Workshop (GREF), Pathankot, Punjab. The tender specifies bulk quantity flexibility and vendor reliability requirements, emphasizing non-obsolete items with at least one year of market life post-award. The address for delivery is clearly defined, underscoring on-site installation/receipt at the Pathankot facility.

  • Organization: Border Roads Organisation
  • Location: Gurudaspur, Punjab
  • Category: Heavy machinery spare parts (loader, bolts, filters, bush, pins, gaskets, etc.)
  • Estimated Value: ₹188,814
  • Delivery Address: Western Base Workshop (GREF), Pathankot, Punjab 145001
  • Delivery Scope: Manufacture/ supply of non-obsolete spare parts with potential 25% quantity variation
  • Key Differentiator: Large bill of materials spanning multiple component types; emphasis on timely delivery and non-obsolete items

Technical Specifications & Requirements

  • Items: 44 unique spare parts including loader tower pins, tension bush, hex bolts, nuts, bushings, engine AVM components, air filters (outer/inner), universal joints, accelerator cables, rock tooth, plough bolts, dipper pins, door gaskets, and exhaust/gasket components
  • Estimated value: ₹188,814 for the entire BOQ
  • Delivery location: WESTERN BASE WORKSHOP (GREF), Pathankot, Punjab 145001
  • Option clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery period adjusts proportionally with minimum 30 days
  • Lifecycle requirement: Offered products must have at least 1 year residual market life and not be end-of-life from OEM before then
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate must be submitted with bid
  • Constraints: No specific technical standards listed in data; focus on availability, timely delivery, and non-obsolescence

Terms, Conditions & Eligibility

  • Delivery: On-site at Pathankot Western Base Workshop; extended delivery time calculations apply if option clause exercised
  • Financial stability: Bidder must not be under liquidation or bankruptcy; must upload a suitable undertaking
  • Product lifecycle: Items must be current in market and not obsolete within 1 year residual life
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements
  • Additional ATC terms: Compliance with purchaser’s specified terms and possible ATC document view for further details

Key Specifications

    • Item names: loader tower pin, tension bush, bolt hex, nut hex, air filter elements, universal joint, accelerator cable, fuel filters, oil filters, gaskets, exhaust components, door handles, rock tooth, plough bolts, dipper pins, bucket linkage pins, swing boom lock, outer/inner air filters, rubber seals, and related components
    • Quantity/Value: 44 items; estimated value ₹188,814 for the complete BOQ
    • Delivery: WESTERN BASE WORKSHOP (GREF), Pathankot, Punjab; delivery terms align with 25% quantity variation option
    • Lifecycle requirement: Products must have at least 1 year residual market life; no end-of-life by OEM within this period
    • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation

Terms & Conditions

  • Option clause allows ±25% quantity variation during and after award

  • Delivery address fixed at PATHANKOT Western Base Workshop; extension logic defined

  • Bidder must not be in liquidation; provide undertaking and financial stability documents

Important Clauses

Payment Terms

Not explicitly specified in provided data; ensure to review ATC for payment timing and schedule

Delivery Schedule

Delivery starts after order; option clause allows extended delivery based on quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should check ATC for LD or penalty provisions

Bidder Eligibility

  • Not under liquidation or court receivership

  • Offer non-obsolete items with ≥1 year residual market life

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate

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Tender Data

Bid Details

Quantity

111

Bid Validity

90 (Days)

Bid Type

Service

Evaluation

Total value wise evaluation

Inspection Required

No

Preference & Exemptions

EMD Required

No

MII Purchase Preference

Yes

MII Preference Band

L1+20%

MSE Purchase Preference

Yes

MSE Preference Band

L1+15%

MSE Exemption/Relaxation

No

Startup Exemption/Relaxation

No

Bid Splitting Applied

No

Requirements

Arbitration Clause

No

Mediation Clause

No

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

200523220 500 LOADER TOWER PIN , 200523221 000 TENSION BUSH , 901101012 220 BOLT HEX , 901101012 160 BOLT HEX , 901221000 000 NUT , 200527420 200 BUSH , 200331423 100 ENGINE AVM , 200395136 500 AIR FILTER ELEMENT OUTER , 200331425 400 AIR FILTER ELEMENT INNER , 200186400 500 UNIVERSAL JOINT , 200129201 500 ACCELERATOR CABLE , 922200003 000 RETURN LINE FILTER , 922200003 010 FILTER ELEMENT , 200593425 800 ROCK TOOTH , 200526419 900 PLOUGH BOLT , 902201223 000 NUT HEX , 200129300 100 SHOVEL PIN , 200129201 600 BUSH EXCAVATOR BUCKET , 901221000 000 NUT NYLOCK , 902101222 100 HEX BOLT , 200395101 770 MAIN FUEL FILTER CARTRIDGE , 200593424 000 PRE FUEL FILTER 1.1 LTR , 200383420 500 OIL FILTER , 200383420 600 O RING , 200383420 100 SEAL RING , 200393421200 GAS SPRING FOR MAIN DOOR 240N , 200395101786 ACCELERATOR PADAL SENSOR , 200124300100 SWING BOOM LOCK , 200129205500 PIN BOOM LOCK , 200525421400 PIN BUCKET CYL DIPPER , 200129202700 DIPPER CYLINDER PIN , 200129202800 BUCKET LINK LEVER PIN , 901101012180 BOLT HEX , 200395101463 DOC BS4 , 200395101468 GASKET EXHAUST SYSTEM , AC1394130000 OIL FILTER , 200347729200 BUSH RC RE , 200361424000 DOOR HANDLE WITH KEY , 200395101509 GASKET EXHAUST FLANGE

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Gurdaspur

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-GurdaspurGurdaspur--430-

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTBORDER ROADS ORGANISATION

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Documents 5

GeM-Bidding-9913981.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Authority & Contact

Organization

Border Road Organisation

Department

Department of Defence

Office Name

Not disclosed yet

Ministry

Ministry of Defence

Grievance Contact

[email protected]

Bill of Quantities (BOQ) 44 Items Sign in for GEM prices

#1

200523220 500 LOADER TOWER PIN

Cat A

4 nos Delivery: 30 days
#2

200523221 000 TENSION BUSH

Cat A

4 nos Delivery: 30 days
#3

901101012 220 BOLT HEX

Cat A

2 nos Delivery: 30 days
#4

901101012 160 BOLT HEX

Cat A

2 nos Delivery: 30 days
#5

901221000 000 NUT

Cat A

4 nos Delivery: 30 days
#6

200527420 200 BUSH

Cat A

8 nos Delivery: 30 days
#7

901101012 160 BOLT HEX

Cat A

5 nos Delivery: 30 days
#8

901221000 000 NUT

Cat A

2 nos Delivery: 30 days
#9

200331423 100 ENGINE AVM

Cat A

2 nos Delivery: 30 days
#10

200395136 500 AIR FILTER ELEMENT OUTER

Cat A

1 nos Delivery: 30 days
#11

200331425 400 AIR FILTER ELEMENT INNER

Cat A

1 nos Delivery: 30 days
#12

200186400 500 UNIVERSAL JOINT

Cat A

1 nos Delivery: 30 days
#13

200129201 500 ACCELERATOR CABLE

Cat A

1 nos Delivery: 30 days
#14

922200003 000 RETURN LINE FILTER

Cat A

1 nos Delivery: 30 days
#15

922200003 010 FILTER ELEMENT

Cat A

1 nos Delivery: 30 days
#16

200593425 800 ROCK TOOTH

Cat A

2 nos Delivery: 30 days
#17

200526419 900 PLOUGH BOLT

Cat A

8 nos Delivery: 30 days
#18

902201223 000 NUT HEX

Cat A

8 nos Delivery: 30 days
#19

200593425 800 ROCK TOOTH

Cat A

4 nos Delivery: 30 days
#20

200526419 900 PLOUGH BOLT

Cat A

8 nos Delivery: 30 days
#21

902201223 000 NUT HEX

Cat A

8 nos Delivery: 30 days
#22

200129300 100 SHOVEL PIN

Cat A

2 nos Delivery: 30 days
#23

200129201 600 BUSH EXCAVATOR BUCKET

Cat A

4 nos Delivery: 30 days
#24

901221000 000 NUT NYLOCK

Cat A

2 nos Delivery: 30 days
#25

902101222 100 HEX BOLT

Cat A

2 nos Delivery: 30 days
#26

200395101 770 MAIN FUEL FILTER CARTRIDGE

Cat A

1 nos Delivery: 30 days
#27

200593424 000 PRE FUEL FILTER 1.1 LTR

Cat A

1 nos Delivery: 30 days
#28

200383420 500 OIL FILTER

Cat A

1 nos Delivery: 30 days
#29

200383420 600 O RING

Cat A

1 nos Delivery: 30 days
#30

200383420 100 SEAL RING

Cat A

1 nos Delivery: 30 days
#31

200393421200 GAS SPRING FOR MAIN DOOR 240N

Cat A

2 nos Delivery: 30 days
#32

200395101786 ACCELERATOR PADAL SENSOR

Cat A

1 nos Delivery: 30 days
#33

200124300100 SWING BOOM LOCK

Cat A

1 nos Delivery: 30 days
#34

200129205500 PIN BOOM LOCK

Cat A

1 nos Delivery: 30 days
#35

200525421400 PIN BUCKET CYL DIPPER

Cat A

1 nos Delivery: 30 days
#36

200129202700 DIPPER CYLINDER PIN

Cat A

2 nos Delivery: 30 days
#37

200129202800 BUCKET LINK LEVER PIN

Cat A

2 nos Delivery: 30 days
#38

901101012180 BOLT HEX

Cat A

2 nos Delivery: 30 days
#39

200395101463 DOC BS4

Cat A

1 nos Delivery: 30 days
#40

200395101468 GASKET EXHAUST SYSTEM

Cat A

1 nos Delivery: 30 days
#41

AC1394130000 OIL FILTER

Cat A

1 nos Delivery: 30 days
#42

200347729200 BUSH RC RE

Cat A

1 nos Delivery: 30 days
#43

200361424000 DOOR HANDLE WITH KEY

Cat A

2 nos Delivery: 30 days
#44

200395101509 GASKET EXHAUST FLANGE

Cat A

1 nos Delivery: 30 days

Categories 42

EXHAUST SYSTEM ACCELERATOR CABLE RUBBER GASKET WIND MILL ENERGY PROJECT BUFFER SPRING BUCKET COMPRESSED AIR BOLT HEX AGRICULTURE IMPLEMENT BACKHOE HYDRAULIC SHOVEL HYDRAULIC POWER PACK BEAM IRRADIATION FLANGE FUEL FILTERS CABLE AGRICULTURAL EQUIPMENT RING PNEUMATIC PROPULSION SYSTEM EXCAVATOR GASKETS AND SEALS AIR PREHEATER BASKET GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ENGINE SENSOR SEALING RING MISCELLANEOUS FASTENERS FILTER RETAINERS AGRICULTURAL MACHINERY ELECTRIC ROPE SHOVEL SPRAYER AIR GENERATOR FUME HOODS EARTH MOVING BUSH CAT LOADER EARTH MOVER EMG MACHINE HYDRAULIC FILTERS

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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by the Bank

5

Business/Vendor Code creation documents as per Buyer ATC

6

Undertaking not to be in liquidation or under receivership

7

Any OEM authorizations or supplier certifications if requested by ATC

8

Technical bid documents as per tender terms

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for loader spare parts tender in Gurudaspur 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with technical bids. Ensure items are non-obsolete with ≥1 year residual market life. The delivery address is Pathankot Western Base Workshop, and the contract allows ±25% quantity variation at the same rates.

What documents are required for Border Roads Organisation procurement Punjab?

Provide PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation documents. Include undertaking of non-liquidation status and any OEM authorizations if requested in the ATC. Ensure items are current in market for 1 year post-award.

What is the delivery location for BRo spare parts tender 2026?

Delivery must be to WESTERN BASE WORKSHOP (GREF), Pathankot, Punjab 145001. The option clause may extend delivery window with a minimum 30 days, proportional to quantity variation.

What is the estimated value and item scope of this tender?

The total estimated value is ₹188,814 for 44 items, including loader pins, bolts, nuts, filters, bushings, cables, gaskets, and related components. The scope covers a broad range of heavy equipment spare parts for defence procurement.

What are the key eligibility criteria for this defence tender in Punjab?

Candidates must avoid liquidation, submit essential financial and identity documents, and guarantee non-obsolescence of offered parts. Experience and OEM authorizations may be required per ATC; ensure all items are market-ready with at least one year life remaining.

When can quantity variation be applied in this BRo tender 2026?

The purchaser may increase or decrease quantity by up to 25% at contract, and beyond award during currency with rates unchanged. Delivery time adjusts based on the extended quantity using the specified formula.

What are the technical standards or certifications specified for this tender?

No explicit standards are listed in the available data; emphasis is on non-obsolete status and OEM market life. Review the ATC for any OEM certifications or compliance requirements that may apply to individual items.

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