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Indian Coast Guard Portable VHF TX RX Set Tender South Andaman 2025 Motorola XIRP8668i

Bid Publish Date

21-Oct-2025, 8:45 pm

Bid End Date

10-Nov-2025, 9:00 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue21-Oct-2025, 8:45 pm
AwardPending
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Quantity

9

Category

PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported equipment with Indian office for after-sales service
  • • Motorola XIRP8668i portable VHF transceiver as core product reference
  • • Associated meteorological accessories: anemometer, inclinometer, barograph
  • • Option clause permitting up to 50% quantity variation during and after original contract
  • • Warranty service personnel deployment and time-bound service level obligations
  • • Certificates and compliance documents mandatory for bid submission

Categories 12

BATTERY AIR VELOCITY PIEZOMETERS TWO WAY RADIO METEOROLOGICAL INSTRUMENTS WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS WEATHER STATIONS METEOROLOGY INSTRUMENT BATTERY ADAPTER AND ACCESSORIES GLUCOMETER CHA DRY CELL BATTERIES

Tender Overview

The Indian Coast Guard, under Defence, seeks a PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES, including the Motorola XIRP8668i, along with ancillary equipment such as an anemometer, inclinometer, and a barograph for operations in SOUTH ANDAMAN, ANDAMAN & NICOBAR (744101). The BOQ lists 5 total items, though itemized quantities are not disclosed. The tender emphasizes OEM/authorized seller support, post-sale service, and a defined warranty SLA. A flexible option clause allows quantity adjustments up to 50% during contract execution. This procurement targets robust, field-ready communication equipment with in-country after-sales support.

The opportunity requires adherence to supplier certificates, timely servicing, and compliance with buyer ATC terms. The tender’s unique scope includes integrated geolocation and meteorological accessories (anemometer, inclinometer, barograph) to augment portable VHF capabilities for coastal operations. Key differentiators include in-country OEM support and a defined service strategy during the warranty period.

Technical Specifications & Requirements

  • Product family: PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES
  • Core model referenced: Motorola XIRP8668i with accompanying accessories (anemometer, inclinometer, barograph)
  • Additional equipment: Anemometer, Inclinometer, Barograph; targets field deployment in maritime environments
  • OEM/Authorized Seller requirement: imported products must have registered Indian office for after-sales service, with proof certificate
  • Service SLAs: dedicated technical personnel during warranty; time-bound fault rectification; post-warranty support plan as per bid clause
  • BOQ status: 5 total items in scope; item-wise quantities not disclosed
  • Delivery/option: quantity adjustments up to 50%; delivery period linked to original order and extended periods
  • Compliance: certificates and documents must be uploaded per ATC; non-submission risks rejection

Terms, Conditions & Eligibility

  • EMD: details not disclosed in data; bidder must meet certificate and document submission requirements
  • Warranty & service: dedicated engineers to attend service requests; warranty SLA adherence
  • Delivery: delivery period linked to last date of original delivery order; extension rules apply with minimum 30 days rule
  • OEM/Support: imported items require Indian office for after-sales service; certificate required
  • Certificates/Documents: upload all required certificates and documents as per Bid document/ATC/Corrigendum
  • ATC: adherence to Buyer Added Terms; option clause and delivery calculations must be followed
  • Penalties: not explicitly listed; compliance with SLA implied through warranty clause
  • Eligibility: vendors must comply with all listed terms to avoid rejection

Key Specifications

  • Product/service category: PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES

  • Core model: Motorola XIRP8668i with anemometer, inclinometer, barograph

  • Delivery scope includes 5 BOQ items; exact quantities not disclosed

  • EMD/financial thresholds not disclosed; certificates must be uploaded

  • In-country after-sales service requirement for imported equipment with OEM certification

Terms & Conditions

  • 50% quantity variation rights during order placement and contract currency

  • Mandatory upload of all certificates/documents as per ATC/Corrigendum

  • Dedicated technical personnel for warranty period service and rectification per SLA

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 50% at contract rates; extended delivery time calculated as (increase/original) × original delivery period with a minimum of 30 days

OEM/Service Support

Imported products require a registered Indian office for after-sales service; submit certificate to prove presence/coverage

Certificate Submission

Bidder must upload all required certificates/documents or bid may be rejected per ATC and Corrigendum

Bidder Eligibility

  • Proven experience supplying portable VHF equipment or maritime communication gear

  • Capability to deploy dedicated service personnel for warranty and maintenance

  • Compliance with OEM/authorised distributor requirements for imported equipment

Documents 5

GeM-Bidding-8480460.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES 2 pieces [email protected] 60
2 PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES MOTOROLA XIRP8668i PORTABLE VHF TX RX SET WITH BATTERY CHARGER AND ACCESSORIES MOTOROLA XIRP8668i 2 pieces [email protected] 60
3 ANEMOMETER ANEMOMETER 1 pieces [email protected] 60
4 INCLINOMETER INCLINOMETER 3 pieces [email protected] 60
5 BAROGRAPH BAROGRAPH 1 pieces [email protected] 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar projects

4

Financial statements (last 3 years)

5

Bid security/EMD documentation (as applicable)

6

Technical bid attachments demonstrating product compliance

7

OEM authorization orAuthorized Seller certificate for imported items

8

Certificate of Indian office presence for OEM support (imported products)

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid for portable VHF set tender in South Andaman 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. The core product is Motorola XIRP8668i with accessories; ensure OEM authorization and Indian service presence. Comply with the 50% quantity option and delivery SLA; upload all required technical documents with the bid.

What documents are required for VHF set procurement in Andaman

Submit GST certificate, PAN card, experience certificates for similar maritime comms gear, 3-year financial statements, EMD documentation, OEM authorization for imported items, and proof of Indian after-sales presence. Ensure certificates align with bid terms and ATC, else bid rejection risk.

What are the technical specs for Motorola XIRP8668i tender

Core product: Motorola XIRP8668i portable VHF TX/RX with battery charger; accompanying sensors include anemometer, inclinometer, barograph. Specific performance specs are not listed in the data; ensure compliance with OEM standard and service SLAs during warranty period.

When is delivery expected under the option clause for this bid

Delivery terms allow a 50% quantity variation; delivery period follows the last date of the original delivery order with extended period rules. If extended, time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is required for imported equipment in this Coast Guard tender

Imported items require an OEM/authorized seller with a registered Indian office for after-sales service; bidders must submit the relevant certificate proving Indian service capability. Ensure nationwide service support within warranty window.

How to ensure compliance with ATC and certificates for this procurement

Upload all certificates sought in the Bid Document, ATC, and Corrigendum. Non-submission may lead to rejection. Prepare documents like GST, PAN, experience letters, and OEM authorizations in a single bid package for seamless evaluation.

What is the scope of 5 items in the BOQ for this tender

BOQ shows a total of 5 items; exact quantities are not disclosed in the available data. Vendors should anticipate a multi-item coastal communications package and align pricing with optional quantity adjustments up to 50% during contract execution.