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Planning Economics And Statistics Department Madhya Pradesh Printer & Computer Equipment Tender Raisen 2026

Bid Publish Date

21-Mar-2026, 6:45 pm

Bid End Date

11-Apr-2026, 7:00 pm

EMD

₹90,000

Value

₹30,00,000

Location

RAISEN , MADHYA PRADESH
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Progress

Issue21-Mar-2026, 6:45 pm
AwardPending
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Quantity

88

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-specific warranties and on-site support
  • • 25% quantity variation rights during and after contract award
  • • Delivery extension calculation method with minimum 30 days
  • • IS/IEC 24734 speed targets for printers
  • • MDS for desktop/Laptop: PCIe/M.2 expansions and RAM/storage specs
  • • UPS AVR performance, inverter efficiency, battery location, warranty
  • • GST, PAN, experience certificates, financials, EMD submission requirements

Categories 4

LAPTOP UPS ATM MICRO CONTROLLER

Tender Overview

The Planning Economics And Statistics Department Madhya Pradesh invites bids for multiple IT hardware categories including Computer Printer (V2), Entry and Mid Level Desktop Computer (Q2), Entry and Mid Level Laptop - Notebook (Q2), and Line Interactive UPS with AVR (V2). Estimated value: ₹3,000,000 with an EMD ₹90,000. Location: RAISEN, MADHYA PRADESH – 464551. Scope encompasses generic printing technology, paper handling, connectivity, and system specifications across printers, desktops, laptops, and UPS models. The procurement includes on-site OEM warranty and potential quantity variation up to 25% as per option clause. Aimed at standardization of government IT assets for regional administration and data processing. The unique clause requires adherence to delivery extensions aligned with extended delivery periods and calculated time based on quantity. This tender emphasizes flexible delivery and compliant procurement for district-level operations.

Technical Specifications & Requirements

  • Product categories: Printer (V2), Desktop Computer (Q2), Laptop Notebook (Q2), Line Interactive UPS with AVR (V2).
  • Printer specs (minimum): ISO/IEC 24734 print speeds for A4 Mono/Colour and A3 Mono/Colour; auto duplexing; main paper trays; total tray capacity at 75 GSM; connectivity options; factory pre-loaded OS; warranty on-site.
  • Desktop/Laptop & UPS specs: PCIe/M.2 expansion slots (PCIe x1, M.2 for SSD/WiFi); RAM and storage configurations; OS pre-loaded; monitor availability; UPS rated output, AVR regulation, inverter efficiency, battery location, and warranty terms.
  • General requirements: minimum duty cycle, board-level expansion, USB ports (Type A/C), HDMI/VGA where applicable, monitor availability, and OEM warranty terms.
  • Standards/Compliance: IS/IEC references appear in data as performance targets; buyers may expect standard-compliant hardware and OEM warranties.
  • Delivery & installation: on-site support and installation aligned with delivery orders.

Terms, Conditions & Eligibility

  • EMD: ₹90,000.
  • Quantity variation: purchaser may increase/decrease up to 25% of bid quantity; extended delivery periods apply with a formula: (increased quantity ÷ original quantity) × original delivery period, min 30 days.
  • Delivery & payment: delivery timelines start from the last date of the original order; payment terms aligned with government procurement norms; terms not detailed beyond option clause here.
  • Documents: bidders must comply with the Buyer Added Terms and submit standard GST, PAN, experience, financials, and OEM authorizations as applicable to IT hardware procurements.
  • Warranty: on-site OEM warranty duration to be specified by manufacturers; UPS battery warranty separate per data.
  • Other: bidder must comply with ATC/ATB as uploaded and include any required OEM authorizations.

Key Specifications

  • Printer: Fast ISO/IEC 24734 speeds (A4 Mono/Color, A3 Mono/Color); auto duplex; minimum number of main paper trays; total tray capacity at 75 GSM; USB, Ethernet/Wi-Fi connectivity; factory pre-loaded OS; warranty on-site

  • Desktop PC: PCIe x1 expansion slot, M.2 for SSD, M.2 for WiFi; RAM capacity and type; storage type and capacity; OS pre-loaded; monitor availability

  • Laptop: RAM size and expandability, M.2/SSD specs, WiFi module, pre-loaded OS, display size/resolution

  • UPS: Line interactive with AVR, rated output and THD, input/output voltages, inverter efficiency, battery location, warranty on UPS and battery

Terms & Conditions

  • EMD amount ₹90,000; submit via online/DD as specified

  • Quantity variation up to 25% with extended delivery calculation

  • On-site OEM warranty and delivery terms to be clarified in ATC

Important Clauses

Payment Terms

Payment terms aligned with government procurement; exact percentages to be confirmed in ATC

Delivery Schedule

Delivery schedule subject to option clause; calculated extension based on quantity change

Penalties/Liquidated Damages

LD details not specified; standard government LD practices may apply per ATC

Bidder Eligibility

  • Evidence of GST registration and PAN

  • Experience in supplying IT hardware and UPS systems

  • Financial capacity to bid for ₹3,000,000 estimated value

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Computer Printer (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

PLANNING, ECONOMICS AND STATISTICS DEPARTMENT

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Documents 7

GeM-Bidding-9150765.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black)
Generic Paper Size A4 and Legal, A3, A4 and Legal Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing (2-Sided Feature) Yes Or higher
Paper Handling Number of Main Paper Trays 1
Paper Handling Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity Connectivity USB Port
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for IT hardware procurement

4

Financial statements (audited if available)

5

EMD/Security deposit receipt

6

Technical bid documents showing specifications compliance

7

OEM authorizations or distributorships for each product

8

Any factory pre-load OS certifications or licenses

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for printer and UPS tender in Raisen Madhya Pradesh 2026

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹90,000 with technical bid. Ensure OEM authorization for each category, confirm on-site OEM warranty terms, and meet ISO/IEC or related speed and duplex requirements from ISO/IEC 24734 for printers. Delivery and extension terms follow the 25% quantity variation policy.

What documents are required for IT hardware tender in Madhya Pradesh

Submit GST certificate, PAN card, experience certificates, financial statements, EMD document, OEM authorizations, and technical bid demonstrating compliance with requested printer speeds, RAM/SSD specs, and UPS AVR performance. Provide OS pre-load details and warranty terms from OEM.

What are the technical specifications for printers in this tender Raisen

Printers must meet ISO/IEC 24734 print speeds for A4 and A3 in mono and color, include auto duplexing, multiple paper trays with 75 GSM capacity, and connectivity options (USB/Ethernet/Wi-Fi). Factory pre-loaded OS and on-site OEM warranty are required; ensure durability for district-level workload.

What is the EMD amount and payment terms for Madhya Pradesh IT hardware

EMD is ₹90,000. Payment terms align with government procurement norms; exact percentages and milestones will be in the ATC. Ensure you submit EMD along with the technical bid and related Bank details as specified by the procuring department.

When is the delivery period and extension policy for quantity variation

Delivery starts from the last date of the original order. Quantity can vary up to 25%, with an extension computed as (increased/original) × original days, minimum 30 days; extension may extend to original period if required by the purchaser.

What are the OEM warranty requirements for UPS and computers

On-site OEM warranty is required for desktops, laptops, printers, and UPS units; battery warranty for UPS is separate per supplier terms. Ensure warranty duration is clearly stated in the bid and supported by OEM authorization.

How to verify eligibility criteria for Madhya Pradesh government IT procurement

Confirm GST registration, PAN, and relevant financial documents. Provide prior experience in supplying similar IT hardware with evidence; ensure product specifications meet the tender’s printer speeds, RAM/SSD configurations, and UPS AVR performance. Verify compliance with ATC uploaded.

What standards and certifications should bidders demonstrate for printers and PCs

Demonstrate vendor compliance with printer speed standards (ISO/IEC 24734 targets), provide OEM certifications, and confirm pre-loaded operating system licenses. Include any ISI/ISO certifications if specified by the ATC and ensure warranty terms are verifiable through OEM.

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