TenderDekho Logo
GEM

Himachal Pradesh Planning Department Multifunction Printer & Large Format Display Tender 2026 – ISO/IEC 24734 Specs & 25% Option

Bid Publish Date

17-Jan-2026, 12:58 pm

Bid End Date

02-Feb-2026, 6:00 pm

Location

SHIMLA , HIMACHAL PRADESH
Generate Docs

Progress

Issue17-Jan-2026, 12:58 pm
Technical02-Jan-2026, 4:54 pm
Financial
Award19-Feb-2026, 12:41 am
Explore all 4 tabs to view complete tender details

Quantity

7

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The procurement is led by the Planning Department, Himachal Pradesh, for Multifunction Printer (Print, Scan, Copy) and Large Format Display (V2) equipment. The scope includes supply, installation, testing, commissioning, and operator training, with statutory clearances if any. Key commercial features include a 25% quantity option during contract, and potential quantity variation at contracted rates. Turnover requirements apply to bidders and OEMs, with a focus on non-obsolete models with market life of at least 3 years. The tender emphasizes existence of robust delivery plans and a formal procurement channel for government use within Himachal Pradesh.

Technical Specifications & Requirements

  • Print Technology, Type of Printing, and Print Paper Size align with office automation needs for both monochrome and color outputs.
  • ISO/IEC 24734 based speeds required in: A4 Mono/Color and A3 Mono/Color; ensure documented test results.
  • Auto Duplexing capability for printing and copying; crucial for cost efficiency.
  • PAPER HANDLING: Original Document Feeder, multiple main paper trays, and a bypass tray for special media.
  • Connectivity: Required network interfaces and compatibility with existing IT infrastructure.
  • Display: Diagonal display size, display technology, and native resolution for Large Format Display; ensure visibility requirements match government use.
  • Scope includes delivery, installation, testing, commissioning, and operator training; OEM authorization and service coverage are implicit.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%, with extended delivery time calculated per formula but minimum of 30 days.
  • Financial Standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking.
  • Turnover: Minimum average annual turnover over last 3 years; OEM also required to meet turnover criteria; audited balances or CA certificate acceptable.
  • GST: Bidder responsible for applicable GST; reimbursement as actuals or statutory rates subject to quoted GST.
  • Scope of Supply: Price must include supply, installation, testing, commissioning, operator training, and any statutory clearances.
  • Documentation: Submission must include financials and turnover evidence; ensure non-obsolescence of chosen models for at least 3 years.

Key Specifications

    • Product category: Multifunction Printer (Print, Scan, Copy) and Large Format Display (V2)
    • Print speeds (A4 Mono/Color, A3 Mono/Color) as per ISO/IEC 24734
    • Auto duplexing for printing and copying
    • Original Document Feeder for scanning/copying
    • Number of main paper trays and bypass tray capabilities
    • Connectivity options (LAN/Wi-Fi/USB) and compatibility with existing network
    • Display: Diagonal display size and native resolution for Large Format Display

Terms & Conditions

  • Option to vary quantities up to 25% with adjusted delivery timelines

  • Mandatory non-liquidation and non-bankruptcy declaration from bidders

  • Minimum 3-year market life for offered products; OEM must confirm turnover

  • GST responsibilities on bidder; reimbursement limited to actuals or quoted rate

  • Scope includes supply, installation, testing, commissioning, and operator training

Important Clauses

Payment Terms

Payment terms not explicitly stated; follow standard government practice for supply, installation, testing, and commissioning with applicable GST handling and milestone payments.

Delivery Schedule

Delivery period can be adjusted per 25% option clause; minimum additional time 30 days, calculated as (increased quantity / original quantity) × original period.

Penalties/Liquidated Damages

Penalties details not provided; standard L.D. guidelines typically apply for late delivery beyond agreed periods.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Offer models with at least 3 years residual market life

  • OEM turnover and bidder turnover meet minimums for last 3 years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Printer (Print, Scan, Copy) (Q2) , Professional Large Format Display (V2) (Q2)

Authority Records

PLANNING DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-8848944.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)

Rashtrasant Tukadoji Maharaj Nagpur University Nagpur

NAGPUR, MAHARASHTRA

Posted: 5 March 2026
Closed: 16 March 2026
GEM

Maha State Electricity Transmission Corp Multifunction Printer Tender Maharashtra 2026 IS 550 Compliant 2026

Maharashtra State Electricity Transmission Corporation Limited

NASHIK, MAHARASHTRA

Posted: 25 February 2026
Closed: 7 March 2026
GEM

Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)

Indian Army

BANGALORE, KARNATAKA

Posted: 5 March 2026
Closed: 9 March 2026
GEM

Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)

N/a

North Goa, GOA

Posted: 20 January 2026
Closed: 30 January 2026
GEM

University Of Calicut Multifunction Printer Tender Kerala 2026 - IS 550/ISO 9001 Compliant, 300000 Estimated Value

University Of Calicut

PALAKKAD, KERALA

Posted: 26 January 2026
Closed: 5 February 2026
GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 3, 4
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Audited balance sheets or CA certificate showing turnover for last 3 years

4

OEM authorization letter (if bidding as authorized reseller)

5

Technical bid document demonstrating compliance with ISO/IEC 24734 test speeds

6

Undertaking that bidder is not undergoing liquidation or bankruptcy

7

Duly filled EMD/SECURITY deposit proof (as applicable in terms)

Technical Results

S.No Seller Item Date Status
1
K S Enterprises   Under PMA
Make : xerox Model : Xerox AltaLink C8130 (30 PPM, Colour) + WiFi01-02-2026 16:54:56
2
OFFICE SOLUTIONS & SUPPLIES   Under PMA
Make : xerox Model : Xerox AltaLink C8130 (30 PPM, Colour) + WiFi02-02-2026 11:59:11
3
PARAMOUNT IT SERVICES   Under PMA
Make : xerox Model : Xerox AltaLink C8130 (30 PPM, Colour) + WiFi02-02-2026 12:04:20
4
SATLUJ DOCUMENT COMPANY   Under PMA
Make : Konica Minolta Model : bizhub C751i+OT+UK221+TNCMYK02-02-2026 13:14:32

Financial Results

Rank Seller Price Item
L1
OFFICE SOLUTIONS & SUPPLIES   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy),Professional La
L2
SATLUJ DOCUMENT COMPANY   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy),Professional La
L3
PARAMOUNT IT SERVICES   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy),Professional La
L4
K S Enterprises   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy),Professional La

Contract / Result Documents 1

Please sign in or create an account to view contract details and download result documents.

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for printer and display tender in Himachal Pradesh 2026

Bidders must submit GST, PAN, audited turnover for three years, and OEM authorization if not the OEM. Ensure models meet ISO/IEC 24734 speeds for A4/A3 and provide non-obsolescence declarations. Include installation, testing, commissioning, and operator training in the bid price.

What documents are required for Himachal printer bid 2026 submission

Required documents include GST certificate, PAN, 3-year turnover certificates or CA certificate, audited financial statements, OEM authorization, technical bid demonstrating ISO/IEC 24734 speed compliance, and an undertaking that the bidder is not undergoing liquidation.

What are ISO/IEC 24734 speed requirements for A4 and A3 printing

The tender requires speeds tested per ISO/IEC 24734 for A4 Mono/Color and A3 Mono/Color. Provide documented test results from an accredited lab showing minimum speeds, ensuring performance matches or exceeds listed values for reliable government operations.

What is the 25% option clause for quantity variation

The purchaser may increase/decrease quantity up to 25% at contract time or during the currency. Delivery time extends using a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and possible extension up to the original period.

What is included in scope of supply for this tender

Bid price must cover supply, installation, testing, commissioning, operator training, and any statutory clearances required. Ensure post-implementation support and documentation transfer are included, along with on-site training sessions for staff.

What are the eligibility turnover requirements for bidders

Bidders must show minimum average annual turnover over the last three years as specified in the bid, with audited balances or CA certificates. If the bidder is under three years old, turnover is calculated from the after-constitution years; OEM turnover must also meet the threshold.

What delivery timelines should suppliers plan for the printer bid

Plan delivery within the standard delivery period plus any extended time from the option clause. If quantity changes occur, add at least 30 days; ensure installation and training can be completed promptly after delivery to minimize downtime.

Which standards and certifications are required for the equipment

Equipment should meet ISO/IEC 24734 test speeds and be compliant with generic government procurement standards. OEM authorization or equivalent certification is required if bidding as a reseller; ensure non-obsolescence and availability for at least three years.

Similar Tenders

5 found
Urgent

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Computer Printer

Project Public Health Division No 7

📍 CHANDIGARH, CHANDIGARH

Est: ₹15.4 L
⏰ Deadline: 3 days left
🛒 Type: Goods
View GEM
Urgent

Women Safety Division Delhi IT Equipment Tender 2026 for Printers, All-in-One PCs, Desktops & Office Suite – IPv6 Ready

N/a

📍 NEW DELHI, DELHI

EMD: ₹1.8 L
⏰ Deadline: 3 days left
🛒 Type: Goods
View GEM
Urgent

Indian Army Department of Military Affairs A3 Size Multifunction Printer, Desktop Computer & Printer Tender Allahabad Uttar Pradesh 2026

Indian Army

📍 ALLAHABAD, UTTAR PRADESH

EMD: ₹61,000
⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM
Urgent

Entry and Mid Level Desktop Computer,All in One PC (V2),Computer Printer (V2),A3 Size Multifunction

N/a

📍 RAIPUR, CHHATTISGARH

EMD: ₹1.9 L
⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM

Computer Printer (V2),Computer Printer (V2),A4 and Legal Size Multifunction Printer (MFP)

N/a

EMD: ₹16,000
Est: ₹8.1 L
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View GEM

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All