Indian Audit And Accounts Department High End Laptop, All-in-One PC, Large Format Display & MFP Tender Jammu 2026
Bid Publish Date
07-Jun-2026, 4:22 pm
Bid End Date
10-Jun-2026, 5:00 pm
Value
₹10,50,000
Location
Progress
Key Highlights
- • OEM certificate and Bid Specific Maf mandatory per ATC
- • Compliance Sheet required; attach as per ATC
- • 25% quantity option at contract and during currency
- • On-site warranty plus extended warranty specified
- • ATTACH: GST, PAN, experience, financials, EMD documents
- • Jammu & Kashmir location with 180001 postal code
- • Category mix: High End Laptop, All-in-One PC, Large Format Display, MFP
Tender Overview
The Indian Audit and Accounts Department invites bids in Jammu, Jammu & Kashmir for procurement of multiple IT hardware categories: High End Laptop and Notebook, All in One PC (V2), Professional Large Format Display (V2), and A4/Legal Size Multifunction Printer (MFP) with an estimated value of ₹1,050,000.00. The scope covers multi-product IT reception equipment intended for heavy-duty government use, with on-site warranty and potential extended coverage. Bidders should be aware of a 25% quantity option at contract award and during currency, at contracted rates, which impacts delivery planning and price strategy. OEM certificate and Bid Specific Maf and Compliance Sheet are explicitly required per ATC. Location specificity: JAMMU, JK 180001. Unique requirement to attach OEM paperwork and compliance documentation distinguishes this tender from standard hardware procurements.
Key Specifications
-
Product categories: High End Laptop, All in One PC (V2), Large Format Display (V2), A4/Legal MFP
-
Estimated value: ₹1,050,000.00
-
Delivery term: option-based quantity adjustment up to 25%
-
Warranty: On-site warranty + extended warranty terms
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Mandatory OEM certificate and Compliance documentation per ATC
Terms & Conditions
-
Option clause allows 25% quantity variation at contract and during currency
-
OEM certificate, Maf, and Compliance Sheet must be attached per ATC
-
On-site and extended warranties are required; exact durations to be specified
Important Clauses
Payment Terms
Payment terms to be defined in final ATC; expect standard government payment upon delivery/completion
Delivery Schedule
Delivery timing governed by option clause; additional time formula applied with minimum 30 days
Penalties/Liquidated Damages
Penalties to be detailed in contract; ensure readiness to meet service and warranty obligations
Bidder Eligibility
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Manufacturers or OEM-authorized resellers with government procurement experience
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Demonstrated ability to supply High End Laptops, All-in-One PCs, large format displays, and MFPs
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Provision of OEM certificates and compliance documentation as per ATC
Tender Data
Bid Details
Quantity
15
Category
High End Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , Professional Large Format Display (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
GeM-Bidding-9433843.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware procurement
Financial statements (latest audited/management accounts)
EMD/Security deposit submission proof
OEM authorization/brand owner certificate
Technical bid documents and evidence of compliance
OEM certificate, Bid Specific Maf, Compliance Sheet as per ATC
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In), 38.08 to 40.62 (15 In to 15.99 In), 40.63 to 43.16 (16 In to 16.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048, 4096 Or higher |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for high end laptops and MFP tender in Jammu 2026
Bidders must submit OEM certificates, Bid Specific Maf, and Compliance Sheet per ATC, along with GST, PAN, experience, and financial documents. Ensure eligibility for government procurement, confirm on-site plus extended warranty requirements, and prepare for a 25% quantity adjustment at contract.
What documents are required for Jammu IT hardware tender submission
Required documents include GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD submission, OEM authorization, technical compliance certificates, plus OEM certificate, Maf, and Compliance Sheet as per ATC. Ensure all documents are current and properly signed.
What are the procurement categories under this Jammu tender
Categories include High End Laptop/Notebook, All in One PC (V2), Professional Large Format Display (V2), and A4/Legal Size MFP. Each category requires factory pre-loaded OS, specified RAM/storage, display specs, input devices, and on-site warranty terms as per ATC.
When is the quantity adjustment permitted in this bid
Quantity adjustments up to 25% of bid quantity are allowed at contract and during the currency, with delivery timelines adjusted by a formula: (increased quantity/original quantity) × original delivery period, minimum 30 days.
What warranty terms are expected for the procured IT hardware
Tender requires on-site warranty for all items and an extended warranty period beyond the standard term; exact durations will be specified in the final ATC and contract, with service commitments aligned to government procurement norms.
What OEM certificates are mandatory for bidding this Jammu tender
Bidders must attach OEM certificate, Bid Specific Maf, and Compliance Sheet per ATC. These documents verify authorized supply, technical compliance, and conformity to government procurement standards for laptops, AIO PCs, displays, and MFPs.
What are the required pre-qualification criteria for suppliers
Pre-qualification requires OEM authorization, prior experience in supplying government IT hardware, demonstrated financial stability, and ability to meet delivery and warranty obligations per ATC; prepare to provide supporting certificates and references.