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Indian Army Department Of Military Affairs High Pressure Line and Oil Seal Tender 2025 - ISI/ISO Standards Compliance for Spare Parts Procurement

Bid Publish Date

26-Dec-2025, 6:01 pm

Bid End Date

12-Jan-2026, 6:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue26-Dec-2025, 6:01 pm
AwardPending
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Quantity

8

Category

HIGH PRESSURE LINE

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity fluctuation up to 25% under the option clause with contracted rates
  • • Pre-dispatch inspection regime with 7-day readiness window
  • • External inspection agency allowed; inspection fees borne by buyer
  • • Mandatory certificates and documents required to prevent bid rejection
  • • No explicit IS/ISO standards listed in provided data; ensure OEM authorisations and standard conformity
  • • Delivery terms linked to original and extended delivery periods with a minimum 30 days
  • • Items cover multiple mechanical spares: HIGH PRESSURE LINE, OIL SEALS, PUMP MOTORS, SPIDER BRG, MOUNTING FRT, STEERING GEAR BOX SEAL, SPEEDOMETER GEAR

Categories 6

AGITATORS FUEL PUMP GEAR BOX BOX TURBINE PUMPS GEAR

Tender Overview

The procurement is issued by the Indian Army (Department Of Military Affairs) for a consolidated package of mechanical spares, including HIGH PRESSURE LINE, CRANK AND CAM SHAFT OIL SEAL, FUEL PUMP MOTOR, SPIDER BRG, MOUNTING ENG FRT, STEERING GEAR BOX OIL SEAL, and SPEEDOMETER GEAR. Tender scope covers 7 total items with unspecified quantities, and an estimated contract value is not disclosed. The tender includes a flexible quantity clause allowing up to 25% increase or decrease in bid quantity at contract award and during currency, at contracted rates. A pre-dispatch inspection regime is specified, with inspection managed by the Buyer or an external agency, and a seven-day lead time for inspection notice. Certificates and required documents are mandatory to avoid rejection.

Location and start/end data are not provided in the tender excerpt; the procurement appears to target government–military spare parts supply within India, focusing on standard mechanical seals and related components.

Key differentiators include the option clause governing quantity variation, a structured inspection process, and explicit certificate requirements that bidders must meet to qualify.

Technical Specifications & Requirements

  • Product/Service names: HIGH PRESSURE LINE, CRANK AND CAM SHAFT OIL SEAL, FUEL PUMP MOTOR, SPIDER BRG, MOUNTING ENG FRT, STEERING GEAR BOX OIL SEAL, SPEEDOMETER GEAR
  • BoQ items: 7 total; exact quantities not disclosed
  • Inspection: Pre-dispatch inspection at seller premises; external agency charges borne by buyer; 7-day readiness window; in-house testing facilities provided by seller at no cost
  • Delivery flexibility: Option to modify quantity up to 25% of bid/contracted quantities; delivery period adjustments follow a defined formula with a minimum of 30 days
  • Certificates: Bidders must upload required certificates and documents; failure to do so results in offer rejection
  • Standards/criteria: Explicit reference to compliance with bid terms and specified testing/inspection procedures
  • Status: No technical specifications or standard numbers (IS/ISO) explicitly listed in the excerpt; bidders should prepare for standard mechanical seals and OEM approvals as applicable

Terms, Conditions & Eligibility

  • EMD/ security: Not disclosed in the excerpt; bidders must comply with certificate uploads and pre-dispatch testing requirements
  • Delivery terms: Delivery period framework based on option clause; calculation method provided; minimum 30 days extension cap when required
  • Payment terms: Not specified in the excerpt; payment terms to be negotiated per contract terms
  • Documentation: Mandatory certificates and documents as per bid document; failure results in rejection
  • Inspection: Pre-dispatch inspection by Buyer/Consignee or nominated external agency; inspection fee borne by Buyer; 7-day notification window for readiness
  • Compliance: Bid offers liable to be rejected if required documents are not uploaded
  • Warranty/Support: Not specified in excerpt; likely to be dictated in full tender terms

Key Specifications

  • High Pressure Line components and oil seals required

  • Crank and Cam Shaft Oil Seal and related spares

  • Fuel Pump Motor and Speedometer Gear components

  • Spider Bearing and Front Mounting components

  • Steering Gear Box Oil Seal

  • 7 total items in BoQ; exact quantities not disclosed

  • Pre-dispatch inspection and certification requirements

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • Pre-dispatch inspection at seller premises with buyer/agent oversight

  • Mandatory certificate uploads; non-submission leads to rejection

Important Clauses

Payment Terms

Payment terms not fully specified; contract to define terms; ensure alignment with delivery milestones and inspection clearance

Delivery Schedule

Delivery period linked to option clause; extended time calculation formula; minimum 30 days if extended

Penalties/Liquidated Damages

Not detailed in excerpt; likely governed by standard contract terms and LOA with inspection outcomes

Bidder Eligibility

  • Demonstrated experience supplying mechanical spares and seals to defense or government sector

  • Valid GST registration and tax compliance

  • Financial capacity evidenced by auditable financial statements

Past Similar Tenders (Historical Results)

5 found

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Posted: 17 July 2025
Closed: 28 July 2025
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Posted: 12 April 2025
Closed: 3 May 2025
GEM

Speedometer Head,Oil Seal To Hub Inner,Bracket,Steering Mtd Combi Switch,Gear Wiper Motor,Hose Rubb

Indian Army

BUDGAM, JAMMU & KASHMIR

Posted: 16 July 2025
Closed: 26 July 2025
GEM

OIL SEAL SHAFT MAIN BALL BRG,CHAIN SPROCKET KIT,BRACKET RH FRONT,JOINT ASSY UNIVERSAL,MOTOR FUEL PU

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EAST SIKKIM, SIKKIM

Posted: 9 January 2025
Closed: 30 January 2025
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Controller General Of Defence Accounts Fuel Pump Motor, Spark Plug & Related Auto Parts Tender 2025

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EAST SIANG, ARUNACHAL PRADESH

Posted: 6 November 2025
Closed: 17 November 2025
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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HIGH PRESSURE LINE HIGH PRESSURE LINE 1 nos smbehera 15
2 CRANK AND CAM SHAFT OIL SEAL CRANK AND CAM SHAFT OIL SEAL 2 nos smbehera 15
3 FUEL PUMP MOTOR FUEL PUMP MOTOR 1 nos smbehera 15
4 SPIDER BRG SPIDER BRG 1 nos smbehera 15
5 MOUNTING ENG FRT MOUNTING ENG FRT 1 nos smbehera 15
6 STEERING GEAR BOX OIL SEAL STEERING GEAR BOX OIL SEAL 1 nos smbehera 15
7 SPEEDOMETER GEAR SPEEDOMETER GEAR 1 nos smbehera 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior similar procurement

4

Financial statements (audited, if available)

5

EMD/Security deposit documentation (as applicable to contract)

6

Technical bid documents demonstrating conformity with required certificates

7

OEM authorization letters (if bidding as authorized dealer/manufacturer)

8

Any other certificates requested in the bid document

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid on Indian Army spare parts tender in India 2025

Bidders should submit GST, PAN, and financials along with experience certificates and OEM authorizations. Ensure mandatory certificates are uploaded; confirm pre-dispatch inspection readiness within 7 days of notification; comply with the option clause to adjust quantity up to 25% and provide delivery timelines accordingly.

What documents are required for Indian Army oil seal tender 2025

Required documents include GST registration, PAN, company financial statements, experience certificates for similar procurement, OEM authorization (if applicable), technical bid documents, and any other certificates specified in the bid document to avoid rejection.

What are the delivery terms for the Indian Army parts tender 2025

Delivery terms hinge on the option clause: quantity may vary by up to 25% at contract and during the contract, with the calculated extension using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and delivery must align with pre-dispatch clearance.

What inspections are required for Indian Army spare parts tender

Pre-dispatch inspection is mandatory at seller premises or designated place. External inspection may be by nominated agency; inspection fees borne by buyer. Seller must notify readiness; 7-day readiness window applies; rejection rights remain with consignee.

Which standards or certifications are needed for the 2025 army tender

The tender mandates certificate uploads and compliance with bid terms; explicit IS/ISO standards are not listed in the excerpt. Vendors should prepare OEM authorizations and product conformance certificates relevant to high-pressure lines and oil seals.

What is the scope of items in the army spare parts BoQ

The BoQ lists 7 items; however, exact quantities and unit measures are not disclosed in the excerpt. Items include HIGH PRESSURE LINE, OIL SEALS for crank/cam shafts, FUEL PUMP MOTOR, SPIDER BRG, MOUNTING ENG FRT, STEERING GEAR BOX OIL SEAL, SPEEDOMETER GEAR.

How to verify eligibility for Indian Army tender 2025

Verify eligibility by confirming prior similar procurement experience, valid GST/PAN, financial stability records, and OEM authorizations. Ensure submission of all mandatory documents and readiness for pre-dispatch inspection as per buyer terms to avoid rejection.