Western Railway Computer Paper Tender IS 12766:60 GSM with Carbon Paper IS 9055/79 2026
Bid Publish Date
07-Oct-2026, 9:51 am
Bid End Date
27-Oct-2026, 11:00 am
EMD
₹54,000
Location
Progress
Tender Overview
The Western Railway (Indian Railways) invites bids for procuring computer paper conforming to IS 12766:2023 with interleaved carbon paper in 2, 3, and 4 parts. The procurement quantity is expressed in thousands (QTY/UNIT). The contract includes detailed brand and quality requirements, including a monogram of 18 stars and the printing of Western Railway in English and Hindi at specified positions. An EMD of ₹54,000 is specified. A sample must be approved by the consignee before bulk supply, with random four-digit numbering and edge packaging requirements. The supplier must provide documentary evidence of base paper sourcing and comply with climatic tests per IS9000, ensuring no carbon bleeding or oily stains after testing. This tender emphasizes material provenance, packaging, and government-grade quality controls.
Technical Specifications & Requirements
- Paper grade: 60 GSM per IS 12766:2023; carbon paper base per IS:9055/79 with Amendment No. 1.
- Coating mass: 6±1 g/m2; ink for suitable manifolding; coating must be smooth and non-flaking.
- Perforation: sprocket/round holes on both sides, free of chips.
- Monogram & printing: 18 stars monogram (2 inch diameter) centered; English name of Western Railway (left bottom, 18 pt) and Hindi name (right bottom, 26 pt); printing in light red ink.
- Identification & authorisation: supplier to reveal base paper manufacturer and provide purchase proof during inspection; OEM authorization if not an OEM.
- Quality tests: climatic tests (heat +55°C 16 hrs; damp 40±1°C at ≥90% RH for 24 hrs) per IS9000 sequence; post-test recovery at 27±2°C, 65±2% RH for 2 hrs; no carbon bleeding or oil stains.
- Sample process: bulk supply requires consignee-approved sample; random four-digit numbering; firm name on sheet edge.
- Qty/Unit: expressed in thousands; delivery against order must follow supplier terms.
Terms, Conditions & Eligibility
- EMD: ₹54,000.
- Experience/Authorization: Tender-specific authorization required if not an OEM; provide OEM arrangement documents.
- Delivery & Inspection: Deliver per agreed schedule; sample approval prior to bulk supply; documentary evidence of base paper sourcing required at inspection.
- Warranty & Compliance: conform to IS 12766:2023 and IS 9055/79; climate-test compliant; reports and certificates to be furnished.
- Payment Terms: standard government procurement terms post-approval; specific terms to be defined in contract.
- Documentation: GST, PAN, experience certificates, financial statements, EMD receipt, technical bid documents, and OEM authorizations as applicable.
- Liability & Penalties: adherence to quality and sampling procedures; non-conforming lots may be rejected; penalties or LD as per Central Government norms.
Key Specifications
-
60 GSM paper conforming to IS 12766:2023
-
Carbon paper base per IS:9055/79 with Amendment No.1
-
Coating mass: 6±1 g/m2
-
Sprocket/round perforation on both sides, chips-free
-
18 stars monogram, 2 inch diameter printed at center
-
Western Railway name in English (left, 18 pt); Hindi name (right, 26 pt)
-
Printing color: light red ink, legible impression
-
Random numbering on sheets (minimum four digits)
-
Edge imprint of supplier's firm name
-
Documentation proving base paper supplier and source evidence for inspection
-
Climatic testing per IS9000 Section 3/77 and Section 2/81 sequences
Terms & Conditions
-
EMD of ₹54,000 to be submitted with bid
-
Sample approval required prior to bulk supply
-
Non-OEM bidders must provide tender-specific authorization
-
Compliance with IS 12766:2023 and IS 9055/79 is mandatory
-
Base paper supplier documentation to be produced at inspection
-
Climate tests to be conducted; no carbon bleeding or oily stains
-
QTY/UNIT stated in thousands; delivery as per order
Important Clauses
Payment Terms
Payment processed after acceptance of goods per contract terms; standard government payment within 30 days on receipt of conforming documents.
Delivery Schedule
Delivery timeline to be specified in the contract; bulk supply contingent on consignee-approved sample.
Penalties/Liquidated Damages
Non-conforming batches or delays may attract LD as per central government procurement norms.
Bidder Eligibility
-
Manufacturer or authorized supplier of IS 12766:2023 compliant computer paper
-
Evidence of base paper supplier agreement and source documentation
-
OEM authorization if not an OEM; tender-specific authorization submitted
Tender Data
Bid Details
Quantity
1000
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Computer Paper (V3) Conforming to IS 12766 (In Packet) (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amir Yadav | 457001,SR.Divisional Materials Manager, Divisional Railway Manager Office, Do Batti, RATLAM (M.P.) | Ratlam | Madhya Pradesh | 457001 | 1000 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9957530.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
27-Oct-2026, 5:30 am
Opening Date
28-Oct-2026, 5:30 am
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar paper supply
Financial statements for last 2-3 years
EMD receipt or online payment proof
Technical bid documents showing IS 12766:2023 compliance
OEM authorization or tender-specific authorization (if not OEM)
Proof of base paper supplier with agreement/arrangement
Quality/test certificates for climatic tests (IS9000 series)
Manufacture/source documentation for base paper
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required for this Western Railway paper tender 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹54,000, technical bid documents confirming IS 12766:2023 compliance, OEM authorization if not an OEM, and base paper supplier agreements with proof of procurement. These documents enable bid evaluation and material traceability.
How to ensure IS 12766:2023 compliance for computer paper?
Ensure 60 GSM paper meets IS 12766:2023 specs, with carbon paper per IS:9055/79, coating 6±1 g/m2, proper perforations, and printing of monogram and railway names as specified. Include climate-test certificates and a sample approved by consignee before bulk supply.
What is the EMD amount and submission method for bidders?
The EMD is ₹54,000. Submit via online payment or a demand draft as specified in tender terms, with the bid. Ensure the EMD receipt is attached to the bid package to meet eligibility criteria.
What are the climatic tests required for the computer paper?
Climatic tests follow IS9000: heat at +55°C for 16 hours, damp at 40±1°C and ≥90% RH for 24 hours, followed by recovery at 27±2°C and 65±2% RH for 2 hours. Paper must resist bleeding and oily stains after testing.
What samples are required before bulk supply for Western Railway papers?
A representative sample must be submitted and approved by the consignee before bulk production. The sample must include random four-digit numbering and monogram placement as per specification, with evidence of base paper sourcing.
Who can supply base paper for this Western Railway tender 2026?
Only suppliers with documented base paper sourcing and an arrangement agreement with the mill may bid. If not OEM, provide tender-specific authorization and proof of base paper supplier relationships during bid submission.
What are the printing and monogram requirements for this paper?
Printing must use light red ink with an 18-star monogram (2 inch diameter) at the page center. English 'Western Railway' must appear bottom-left (18 pt) and Hindi bottom-right (26 pt). Edge imprint of supplier name is mandatory.