Lakshadweep Information Technology Department Digital Hand-held VHF Transceiver Tender Ernakulam Kerala 2026
Progress
Key Highlights
- • IS0 9001 certified bidder or OEM required
- • BIS licence and type test certificates mandatory
- • Material Test Certificate with supply; lab-based acceptance criteria
- • Functional Service Centre in Lakshadweep or establishment within 30 days
- • Dedicated toll-free service number for post-sale support
- • Warranty: 10 days for rectification; penalties 0.5% per week; max 10% of contract value
- • Experience: 15+ years in India; 10+ years in wireless installations in Lakshadweep
- • Island-specific constraints awareness and HF/VHF equipment installation experience
Tender Overview
Information Technology Department Lakshadweep invites bids for a Digital Hand-held VHF Transceiver per MHA QR (Q2) with an estimated value of ₹514,500 and location in ERNAKULAM, KERALA. Scope includes Supply, Installation, Testing, Commissioning, Training of operators, and providing any statutory clearances if required. The contract requires integration into Lakshadweep’s wireless framework, with emphasis on the bidder’s ability to address island-specific constraints and on-site support. A clear differentiator is the combination of hardware delivery with end-to-end deployment and operator training within a single bid. This opportunity targets vendors experienced in wireless installations with a proven Lakshadweep track record.
Technical Specifications & Requirements
- ISO 9001 certification for bidder or OEM
- Material Test Certificate to accompany supply; buyer lab results are final for acceptance
- Upload of BIS license, type test certificates, and other certificates per Product Specification
- Functional Service Centre presence in the consignee state; if absent, establish within 30 days of contract award; evidence required for payment release
- Dedicated toll-free service support needed; direct contact for post-sale support
- Warranty compliance: defects resolved within 10 days; penalties 0.5% per week; cumulative penalties capped at 10% of contract value
- Minimum pre-qualification: vendor in business for over 15 years in India; proven wireless installations in Lakshadweep for at least 10 years
- Emphasis on HF/VHF equipment experience and awareness of Lakshadweep island limitations
Terms, Conditions & Eligibility
- ISO 9001 certification required for bidder or OEM
- Material Test Certificate to be submitted with supply; acceptance based on lab results
- Upload BIS licence, type test certificates, approval certificates and others as prescribed
- Establish or verify a Functional Service Centre in Lakshadweep within 30 days of award; payment conditioned on evidence
- Dedicated toll-free service number required for support
- Warranty terms include a 10-day rectification window and penalties up to 10% of contract value; risk of PBG forfeiture if not complied
Key Specifications
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Product: Digital Hand-held VHF Transceiver
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Estimated value: ₹514,500
-
Standards: ISO 9001, BIS license, type test certificates
-
Delivery scope: supply, installation, testing, commissioning, operator training
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Warranty/maintenance: 10-day rectification window, 0.5% weekly penalty, 10% total cap
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Service: dedicated toll-free support; functional service centre in Lakshadweep
Terms & Conditions
-
ISO 9001 certification mandatory for bidder or OEM
-
Material Test Certificate required with delivery
-
Functional Service Centre in Lakshadweep or establishment within 30 days
-
Penalty regime: 0.5% per week, max 10% of contract value
-
10-day defect resolution SLA and PBG implications
-
Minimum experience: 15+ years India-wide; 10+ years Lakshadweep wireless deployments
Important Clauses
Payment Terms
Payment will be linked to successful submission of evidence for a Functional Service Centre and completion of installation, testing, commissioning, and operator training; no fixed milestone values provided here.
Delivery Schedule
Scope includes supply, installation, testing, commissioning, and operator training; 30-day establishment window for service centre post-award if not existing.
Penalties/Liquidated Damages
Defects rectified within 10 days; 0.5% weekly penalty; cap at 10% of contract value; post cap, alternate sourcing may be used at seller’s cost with PBG forfeiture.
Bidder Eligibility
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Minimum 15 years of business operation in India
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At least 10 years of prior wireless installation experience in Lakshadweep
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Experience with HF/VHF equipment and island-specific deployment constraints
Tender Data
Bid Details
Quantity
21
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
7
Past Performance
20 %
Warranty Period
10 days
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Hand-held VHF Transceiver as per MHA QR (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mohammed Shafi Quraishi P P S | 682003,Lakshadweep Administration Office, Willingdon Island, Indira Gandhi Road,Kochi - 3 | Ernakulam | Kerala | 682003 | 21 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9894831.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for prior relevant wireless installations
Financial statements / annual reports demonstrating stability
EMD documents (as applicable) or alternative security
Technical bid documents and compliance statements
OEM authorization letters (if bidding on OEM products)
ISO 9001 certificate (bidder or OEM)
BIS licence and product type test certificates
Material Test Certificate (MTC) accompanying supply
Evidence of Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the VHF transceiver tender in Lakshadweep?
Bidders must meet eligibility: 15+ years in India, 10+ years wireless Lakshadweep experience, ISO 9001 certification, BIS licenses, and MTC with delivery. Upload technical bid, OEM authorizations, GST, PAN, financial statements, and evidence of a service centre or plan within 30 days of award. Follow ATC for submission format.
What documents are required for the VHF bid in Ernakulam?
Required documents include GST certificate, PAN, experience certificates for Lakshadweep deployments, financial statements, EMD documents if applicable, ISO 9001 certificate, BIS license, type test certificates, Material Test Certificate, OEM authorizations, and proof of a functional service centre or establishment plan.
What are the technical requirements for the VHF transceiver tender?
Technical requirements demand a Digital Hand-held VHF Transceiver with compliant IS0 9001/OEM certification, BIS-type tests, material test certificate, and post-sale service capability. The scope covers supply, installation, testing, commissioning, and operator training with island-specific deployment considerations.
When is the delivery window for Lakshadweep VHF equipment?
Delivery scope includes supply, installation, testing, commissioning, and operator training; a service centre must be established within 30 days of award; payment proceeds upon documentary evidence of service capability and installation completion.
What are the penalty terms for delayed VHF equipment service?
Penalties apply at 0.5% of unit price per week of delay in defect rectification, capped at 10% of contract value; after cap, alternate sourcing may be arranged at the seller’s cost and PBG may be forfeited.
What certifications are required for the VHF transceiver procurement?
The bidder or OEM must hold ISO 9001, and the product must have BIS license with type test certificates; additional approvals per product specification are required and must be uploaded with the bid.