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GEM

Southern Railway Madurai Lorry Hiring Tender 5-Tonne with Driver 2 Years Tamil Nadu 2026

Bid Publish Date

17-Feb-2026, 6:22 pm

Bid End Date

10-Mar-2026, 7:00 pm

EMD

₹74,600

Value

₹37,29,600

Location

MADURAI , TAMIL NADU

Progress

Issue17-Feb-2026, 6:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

LORRY ELECTRICAL SERVICES PLATFORM SCALE

Tender Overview

The procurement by Southern Railway (Madurai Division) seeks to hire one number of 5-tonne capacity lorry with driver for transporting materials for Electrical General Services across the Madurai Division. Scope spans a two-year period with an estimated monthly movement profile of 3,000 km. The tender is hosted under the GeM framework and emphasizes compliance with payment and security protocols. The selected bidder will operate under the division’s supervision, ensuring vehicle readiness and routine maintenance to sustain uninterrupted service delivery. A key differentiator is the inclusion of salary payment responsibility with statutory documentation submission, which shapes vendor cash-flow planning. This tender targets transport service providers with proven capacity for continuous road movement in Tamil Nadu.

Technical Specifications & Requirements

  • Vehicle: 5-tonne capacity lorry with trained driver
  • Service period: 2 years; expected delivery/readiness to commence immediately after award
  • Monthly distance: 3,000 KM; coverage across Electrical General Service tasks within Madurai Division
  • EMD: ₹74,600; online RTGS/IBAN payment options accepted; reference to Senior Divisional Finance Manager, Southern Railway, Madurai
  • Security: option for FDR-based Security Deposit in favor of Southern Railway, with endorsement requirements and delivery of original FDR within 15 days of award
  • Compliance: adherence to tender terms, submission of all certificates, and adherence to prescribed ATC/Corrigendum if issued
  • Documentation: online payment proof and scanned documents for EMD/PBG per buyer terms
  • SOW & SLA: references provided in attached file attachments; bidders must view and comply
  • Location: Madurai, Tamil Nadu; division-specific operational requirements

Terms, Conditions & Eligibility

  • EMD: ₹74,600; payment via RTGS/online with bid submission
  • Payment terms: service provider pays salaries of deployed staff and claims reimbursement with statutory documents
  • Delivery timeline: readiness to deploy for two-year term; 3000 KM monthly movement
  • Security: optional FDR-based security deposit with release conditions; PBG also allowed
  • Documentation: submission of all certificates, OEM authorizations if applicable, and proof of payment transfer
  • Compliance: non-liquidity and non-bankruptcy status; upload undertaking to this effect
  • Penalties: as per GeM GTC and tender terms; ensure delivery of hard copy FDR within 15 days of award
  • Location scope: Madurai Division, Southern Railway, Tamil Nadu

Key Specifications

  • Vehicle: 5-tonne capacity lorry with driver

  • Service period: 2 years

  • Estimated monthly distance: 3,000 KM

  • EMD: ₹74,600

  • Payment method: RTGS/online transfer to Senior Divisional Finance Manager, Southern Railway, Madurai

  • Security Deposit: FDR option or PBG as per GeM GTC; FDR to be issued in favor of Southern Railway, Madurai

  • Delivery: original FDR to be delivered within 15 days of award

Terms & Conditions

  • EMD of ₹74,600 required; online submission allowed

  • Service provider must pay staff salaries and provide statutory documents

  • FDR-based security deposit acceptable; PBG also acceptable

Important Clauses

Payment Terms

Service provider pays salaries first; claims reimbursement from buyer with statutory documents

Delivery Schedule

Lorry deployment for 2-year term with 3,000 KM per month usage originating in Madurai Division

Penalties/Liquidated Damages

Penalties as per GeM GTC and tender terms; FDR delivery and PBG submission requirements

Bidder Eligibility

  • No liquidation or court receivership; non-bankrupt status

  • Experience in providing road transport services for government entities

  • Financial capability to sustain 2-year service delivery and staff salaries

Documents 9

GeM-Bidding-9001509.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN)

3

Experience certificates of transport service in similar deployments

4

Financial statements (last 2-3 years)

5

EMD submission proof (online transfer receipt or DD)

6

Technical bid documents and vehicle driver credentials

7

OEM authorization (if applicable)

8

FDR/Performance Security details (if applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Southern Railway lorry hire tender in Madurai 2026?

Bidders should register on GeM, upload EMD ₹74,600 via RTGS/online, provide GST, PAN, 2–3 years of transport experience, and ensure 5-tonne lorry + driver. Include FDR/Performance Security if required and submit all statutory documents for salary payments compliance.

What documents are required for the lorry hiring tender in Tamil Nadu?

Submit GST, PAN, experience certificates of transport work, last 2–3 years’ financials, EMD proof, vehicle and driver credentials, OEM authorizations if applicable, and online payment receipt. All documents must align with Terms and ATC/Corrections.

What are the delivery and monthly distance requirements for this tender?

The contract spans 2 years with a guaranteed deployment of one 5-tonne lorry and driver, covering approximately 3,000 KM per month within the Madurai Division for Electrical General Service tasks.

What are the security deposit options for this Southern Railway bid?

Bidder may furnish an FDR-based security deposit in favor of Southern Railway, Madurai, or provide a PBG as per GeM guidelines. The original FDR must be delivered within 15 days of award and endorsed by the buyer.

What are the payment terms for salaries under this contract?

The service provider must pay staff salaries first, along with statutory documents (PF, ESIC, etc.), and then claim reimbursement from the Buyer. Ensure bank statements reflect these payments for auditing.

Which location and division administers the lorry hire tender 2026?

This tender is administered by the Southern Railway, Madurai Division, located in Madurai, Tamil Nadu, for Electrical General Service transport across the division.

What are the penalties or LD terms for late delivery or performance?

Penalties align with GeM GTC; non-compliance or delayed deployment may incur liquidated damages. Ensure timely delivery of FDR and compliance with all ATCs and corrigenda if issued.

Are OEM authorizations required for submitting the lorry bid?

If applicable, provide OEM authorization documents for the vehicle and driver competencies. Ensure all technical bid items and certificates are uploaded; non-submission may lead to rejection per tender terms.