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NTPC SAIL Power Company Ltd Mechanized Road Sweeping Machine Biennial Contract Rourkela 2025 – NSPCL

Bid Publish Date

15-Nov-2025, 9:51 am

Bid End Date

28-Nov-2025, 10:00 am

EMD

₹50,000

Value

₹47,31,224

Location

SUNDARGARH , ODISHA
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Progress

Issue15-Nov-2025, 9:51 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Limited Tender participation restricted to NSPCL-approved vendors
  • • EMD amount explicitly stated: ₹50,000
  • • Estimated contract value: ₹4,731,224.16
  • • Quantity/duration flex: up to 25% adjustment
  • • Excess settlement option enabling additional charges with supporting documents
  • • Pre-approved list of TPIAs/Certification bodies for document verification
  • • No BOQ items listed in the tender data
  • • GeM portal invitation process is mandatory for participation

Categories 5

DEAD ANIMAL DISPOSAL SERVICES AND SCAVENGING SERVICE SWEEPING MACHINE ROAD CLEANING SERVICES MACHINE

Tender Overview

NTPC SAIL Power Company Ltd seeks a biennial contract for hiring mechanized road sweeping machines at NSPCL Rourkela, Odisha. Estimated value is ₹4,731,224.16 with an EMD of ₹50,000. The tender operates on a Limited Tender basis, inviting only NSPCL-approved vendors via email invitation on the GeM portal. Be prepared for an up-to-25% quantity/duration adjustment at contract issue or later, and an excess settlement option allowing additional invoice charges within defined limits. A list of approved TPIAs/Certification bodies is provided for document verification. No BOQ items exist in this tender.

Technical Specifications & Requirements

  • Project category: Biennial contract for hiring mechanized road sweeping machine for NSPCL Rourkela.
  • Delivery/installation location: NSPCL, Rourkela, Odisha (facility site requirements not specified).
  • Supplier eligibility: Only shortlisted bidders invited; non-invited bids will be rejected; verification via listed TPIAs/Certification bodies.
  • Service scope: Hiring of mechanized road sweeping equipment; exact machine type, capacity, and commissioning timeline not specified in the data.
  • Financials: Estimated value ₹4,731,224.16; EMD ₹50,000; option clause allows contract quantity/duration changes up to 25%.
  • Compliance: Invoices may include allowable excess charges up to a defined percentage; documentation required for excess settlement.

Terms, Conditions & Eligibility

  • Bidder participation limited to NSPCL-approved vendors; invitation via email required.
  • If not pre-approved, bidders may request participation with credential verification within 10 days of first tender publish date.
  • Payment/penalties: Details not fully provided; existing ATC mentions quantity/duration adjustments and excess settlement rules.
  • Documentation: Verification through enumerated third-party inspection agencies; EMD submission of ₹50,000 mandatory.
  • Term specifics: 25% tolerance on quantity or duration; post-issuance adjustments allowed within that cap.
  • Warranty/AMC: Not specified in available data; bidders should seek confirmations during bid submission.

Key Specifications

  • Product/service name: mechanized road sweeping machine hiring

  • Estimated value: ₹4,731,224.16

  • EMD: ₹50,000

  • Delivery location: NSPCL, Rourkela (Odisha)

  • Quantity/duration tolerance: 25%

  • Excess settlement: additional charges permitted up to defined % with proof

  • Approved vendor list: NSPCL-approved bidders only

  • No BOQ items specified

Terms & Conditions

  • Limited Tender participation restricted to NSPCL-approved vendors

  • EMD amount fixed at ₹50,000; bid validity not specified

  • Quantity/duration adjustments allowed up to 25% post-contract

  • Excess settlement option permits additional charges with documentation

  • Document verification via listed TPIAs/Certification bodies

Important Clauses

Payment Terms

Invoices may include excess settlement charges within a defined percentage, with mandatory supporting documents; exact percentages and payment schedule not fully specified in available data.

Delivery Schedule

Delivery/installation timeline and milestones are not detailed in the provided tender data; bidders should seek explicit dates during bidding.

Penalties/Liquidated Damages

No explicit LD% or penalties published in the available information; bidders should obtain the exact LD terms during bid submission.

Bidder Eligibility

  • NSPCL-approved vendor eligibility required for participation

  • Credential verification within 10 days for non-approved bidders

  • Confirmation via email invitation from NSPCL to participate

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - BIENNIAL CONTRACT FOR HIRING OF MECHANIZED ROAD SWEEPING MACHINE AT NSPCL ROURKELA

Authority Records

MINISTRY OF POWER

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Documents 13

GeM-Bidding-8587426.pdf

Main Document

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in similar mechanized road sweeping contracts

4

Financial statements demonstrating liquidity/turnover

5

EMD payment receipt (₹50,000) via online or DD

6

Technical bid documents confirming machine type, capacity, and service scope

7

OEM authorizations/credentials (if applicable)

8

Credentials verification documents from enumerated third-party inspection agencies

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid in NSPCL road sweeping tender Rourkela 2025?

Bidders must be NSPCL-approved vendors; invitations are sent via email on the GeM portal. If not pre-approved, submit credential verification within 10 days. Ensure EMD of ₹50,000 is ready and include technical bid detailing the mechanized road sweeping machine type, capacity, and service scope.

What documents are required for NSPCL road sweeping hiring bid 2025?

Submit GST certificate, PAN, experience certificates for similar work, financial statements, EMD receipt of ₹50,000, technical bid, OEM authorizations if applicable, and verification documents from listed third-party labs such as SGS or TUV.

What are the key eligibility criteria for NSPCL road sweeper tender?

Eligibility hinges on being an NSPCL-approved vendor, providing credential verification if not pre-approved, and furnishing technical and financial documents, plus adherence to excess settlement provisions and contract quantity/duration adjustment up to 25%.

What is the estimated contract value for the NSPCL road sweeping service?

The tender corresponds to an estimated value of ₹4,731,224.16 with an EMD of ₹50,000. Vendors should plan for a biennial service contract and ensure pricing covers possible 25% quantity/duration changes.

What is the role of excess settlement in this NSPCL tender?

Excess settlement allows service providers to bill additional charges up to a defined percentage of the item-level total, with mandatory supporting documents. The total invoice must stay within the agreed excess settlement percentage for the order.

Are there any BOQ items listed for the NSPCL road sweeping tender?

No BOQ items are listed in the available tender data. Bidders should confirm itemized requirements during bid submission and request the complete scope from NSPCL if needed.

What is the delivery location for the NSPCL road sweeping contract?

Delivery/installation is at NSPCL, Rourkela, Odisha. The tender data does not specify exact site milestones; bidders should obtain precise installation dates and site access details from the purchaser.

What standards or certifications are required for NSPCL road sweeper bidders?

The tender lists an approved set of certification bodies for document verification but does not specify a mandatory standard like IS 550. Bidders should ensure compliance with general quality norms and obtain verification from the enumerated labs if required.

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