Bid Publish Date
18-Nov-2025, 6:38 pm
Bid End Date
28-Nov-2025, 7:00 pm
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Gujarat Technological University in Gandhinagar, Gujarat invites bids for Videography and Photography Services covering event coverage and photography needs. The procurement targets skilled service providers capable of professional event capture, coverage, and post-production support for university functions. The buyer emphasizes flexible contract quantities and durations, allowing adjustments up to 25% at contract issuance and execution, enabling responsive staffing and scheduling aligned with university event calendars. An excess settlement option permits bidders to include additional charges up to a predefined percentage within the item-level total, subject to mandatory documentation. The tender also highlights financial integrity requirements and service support commitments, including a documented escalation process and a dedicated toll-free support line. This opportunity is notable for vendors experienced in academic or government event documentation and willingness to align with education department timelines in Gujarat.
Service: Videography and Photography Services for campus events
Delivery: on-site event coverage with post-event editing (details not specified)
Support: Escalation Matrix with telephone numbers; dedicated toll-free line
Contract flexibility: +/- 25% variation in quantity or duration
Financial integrity: no liquidation or bankruptcy; required undertaking
Invoicing: potential excess settlement with documented justifications
Key Term 1: 25% variation in contract quantity or duration at issuance and execution
Key Term 2: Excess Settlement option with additional charge disclosures
Key Term 3: Escalation Matrix and toll-free service support mandatory
Not explicitly detailed; bidders should expect standard government payment terms upon contract award and delivery acceptance
On-site event coverage with post-production work; exact timelines not provided
Not specified in available data; bidders should anticipate standard LD provisions in contracts of this type
Not in liquidation or bankruptcy
Proven experience in academic/government videography and photography
Ability to provide escalation matrix and toll-free support
Main Document
SCOPE_OF_WORK
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar event videography/photography work
Financial statements or proof of financial standing
Undertakings confirming no liquidation/bankruptcy
Technical bid documents and project portfolio
OEM authorizations or service partner letters if applicable
Escalation matrix and toll-free support contact details
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AYUSHMI CREATION PRIVATE LIMITED Under PMA | 28-11-2025 11:08:34 | Qualified |
| 2 | DRASHTI COMMUNICATION Under PMA | 28-11-2025 18:33:15 | Qualified |
| 3 | N EVENTS AND PROMOTION Under PMA | 26-11-2025 18:19:08 | Qualified |
| 4 | Phoenix Under PMA | 26-11-2025 14:50:59 | Qualified |
| 5 | Reliable Engineering Company Under PMA | 25-11-2025 15:51:58 | Disqualified |
| 6 | SANSKAR ENTERPRISE Under PMA | 25-11-2025 16:06:25 | Disqualified |
| 7 | VIDEOPURIFY Under PMA | 27-11-2025 15:46:22 | Qualified |
| 8 | VIPUL DIGITAL STUDIO Under PMA | 27-11-2025 18:52:21 | Disqualified |
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VIDEOPURIFY( MSE Social Category:General ) Under PMA | ₹1,82,000 | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp |
| L2 | N EVENTS AND PROMOTION( MSE Social Category:General ) Under PMA | ₹2,10,000 | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp |
| L3 | Phoenix( MSE Social Category:General ) Under PMA | ₹2,40,000 | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp |
| L4 | DRASHTI COMMUNICATION( MSE Social Category:SC ) Under PMA | ₹2,95,000 | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp |
| L5 | AYUSHMI CREATION PRIVATE LIMITED( MSE Social Category:General ) Under PMA | ₹10,03,000 | Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp |
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Key insights about GUJARAT tender market
Bidders should confirm eligibility, submit GST, PAN, and experience certificates, and attach portfolio. Ensure escalation matrix and toll-free support details are provided. The tender may permit a 25% variation in quantity or duration; prepare for post-production deliverables and compliance with Education Department norms.
Submit GST registration, PAN card, financial statements, and detailed experience certificates for relevant event coverage. Include project portfolio, technical bid, and any OEM authorizations. Provide undertaking that bidder is not in liquidation and has no bankruptcy proceedings.
Specific technical specs are not published; focus on providing high-definition video capture, event day coverage, and post-production editing. Include delivery of edited clips, backup footage, and adherence to university branding guidelines where applicable.
Exact delivery timelines are not disclosed; bidders should anticipate on-site event coverage and post-production within a reasonable period after events. Payment terms are not detailed; expect government-standard terms upon contract award and acceptance.
Meet non-liquidation requirement, provide undertaking, demonstrate prior similar work, and share financial stability proofs. Include escalation matrix and toll-free service contact information to satisfy service support criteria.
Excess Settlement allows bidders to include additional charges up to a defined percentage within the order total. Must declare applicability during invoice creation and attach mandatory supporting documents to justify extra costs.
Bidders must provide a formal Escalation Matrix with telephone numbers for service support, plus a dedicated toll-free line. This ensures prompt issue resolution during and after event coverage as per tender terms.
Specific standards are not listed; bidders should emphasize high-definition capture, post-production quality, and compliance with university branding. If available, highlight any ISO or industry certifications tied to service reliability.
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Main Document
SCOPE_OF_WORK
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS