Replacement of engine oil complete,Replacement of Diesel Filter complete,Replacement of Oil filter
Indian Army
KATHUA, JAMMU & KASHMIR
Posted:
30 September 2025
Closed:
11 October 2025
GEM
GEM
Indian Army Replacement of Vehicle Spare Parts Tender 2025 Department of Military Affairs India - 11 Item Maintenance Components
Bid Publish Date
29-Nov-2025, 6:33 pm
Bid End Date
09-Dec-2025, 7:00 pm
Location
Progress
Issue29-Nov-2025, 6:33 pm
Technical12-Aug-2025, 1:24 pm
Financial
AwardCompleted
Quantity
14
Category
Replacement of Engine Oil
Bid Type
Two Packet Bid
Key Highlights
- • Local vendor participation requirement under Buyer Added ATC
- • 11 vehicle maintenance components included in BOQ (engine oil to spark plug to indicators)
- • No explicit EMD amount or tender value published
- • No detailed delivery timeline or payment terms specified in data
- • OEM/supplier replacement compatibility expected; potential Army-standard maintenance parts
- • Clauses suggest centralized maintenance sourcing for Army depots
Categories
31
AGITATORS FILTER CANDLES ACCELERATOR CABLE BRAKE AMC OF WINDOW AIR CONDITIONER AMC OF SPLIT AIR CONDITIONER COMPRESSED AIR GLUCOMETER AMC OF HEAT VENTILATING AIR CONDITION BREAK GEAR BEAM IRRADIATION CABLE AMC OF WINDOW AC MAINTENANCE FOR AIR CONDITIONER PLANT LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT CABLE FAULT BATTERY ENGINE OIL VEHICLE BATTERIES AIR COOLED ENGINE ENGINE MOBIL OIL LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT TURBINE PUMPS ROUTINE MAINTENANCE
Tender Overview
The procurement is issued by the Indian Army under the Department of Military Affairs to supply and replace a set of 11 vehicle maintenance components. The scope covers core consumables and spare parts including engine oil, battery, seat covers, starter motor, air filter, chain set, brake shoe (rear/front), clutch cable, accelerator cable, spark plug, and rear/front indicator. Location is India with a focus on military vehicle upkeep, and the estimated value and EMD are not disclosed. A notable clause restricts participation to local vendors per buyer ATC. The BOQ lists 11 items with no quantity data, signaling a broad maintenance procurement.
Key differentiator is the combination of 11 essential vehicle maintenance components under one DM procurement, potentially enabling consolidated sourcing for army depots. The tender emphasizes standard OEM or Army-specified replacements and may require compliance with local regulatory and safety norms. The absence of explicit start/end dates and value requires bidders to seek clarifications before submission.
Technical Specifications & Requirements
- 11 replacement components are included: engine oil, battery, seat covers, starter motor (self motor), air filter, chain set, brake shoe front and rear, clutch cable, accelerator cable, spark plug, indicator (rear/front)
- No explicit technical standards are stated in the data; bidders should assume OEM-wide compatibility and Army maintenance grade. Emphasis on sourcing precise OEM replacements or equally compliant equivalents. Delivery scope appears tied to vehicle maintenance needs and depot installation.
- The BOQ shows 11 items but provides no quantitative data; bidders must request itemized quantities and unit measurements during clarification rounds.
Terms, Conditions & Eligibility
- Only Local Vendor participated per Buyer ATC terms.
- EMD amount not disclosed in tender data; bidders should await official notification or submit per standard local EMD guidelines if provided in subsequent addenda.
- No explicit payment terms or delivery deadlines are specified; bidders should confirm delivery SLAs, warranty expectations, and after-sales support during bid submission. Clarifications are essential to align with DM procurement policies.
Key Specifications
-
11 replacement components listed in BOQ: engine oil, battery, seat covers, starter motor, air filter, chain set, brake shoe (rear/front), clutch cable, accelerator cable, spark plug, indicator (rear/front)
-
No explicit capacity, size or model numbers provided; suppliers should confirm exact part numbers to ensure compatibility
-
Delivery and installation scope connected to Army depot maintenance; confirm warranty terms and post-installation support
-
Compliance with OEM or DM-provided specifications for maintenance spares; source from approved vendors
-
Potential requirement for for OEM authorization and safety/compliance documentation
Terms & Conditions
-
Local vendor participation mandatory per ATC
-
EMD amount and value of contract not disclosed in the data
-
No explicit delivery timeline or payment terms; seek clarifications
Important Clauses
Payment Terms
Not specified in data; bidders should await addenda for terms and possible advance or milestone payments.
Delivery Schedule
No explicit schedule; confirm depot delivery timelines and installation windows with DM terms.
Penalties/Liquidated Damages
No LD details disclosed; bidders should verify DM procurement penalties during clarification phase.
Bidder Eligibility
-
Must be a local vendor as per ATC
-
Experience in supplying vehicle maintenance spares
-
Ability to provide OEM-compliant replacements and after-sales support
Documents 4
GeM-Bidding-8653835.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Replacement of engine oil complete,Replacement of Oil Filter complete,Replacement of Air Filter com
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Tender Results
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Bill of Quantities (BOQ)
11 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Replacement of Engine Oil | Replacement of Engine Oil | 1 | ltr | consigneegep | 45 |
| 2 | Replacement of Battery | Replacement of Battery | 1 | nos | consigneegep | 45 |
| 3 | Replacement of Seat Cover | Replacement of Seat Cover | 1 | job | consigneegep | 45 |
| 4 | Replacement of Self Motor | Replacement of Self Motor | 1 | nos | consigneegep | 45 |
| 5 | Replacement of Air Filter | Replacement of Air Filter | 1 | nos | consigneegep | 45 |
| 6 | Replacement of Chain Set | Replacement of Chain Set | 1 | nos | consigneegep | 45 |
| 7 | Replacement of Brake Shoe Rear front | Replacement of Brake Shoe Rear front | 1 | job | consigneegep | 45 |
| 8 | Replacement of clutch cable | Replacement of clutch cable | 1 | nos | consigneegep | 45 |
| 9 | Replacement of accelerator Cable | Replacement of accelerator Cable | 1 | nos | consigneegep | 45 |
| 10 | Replacement of spark Plug | Replacement of spark Plug | 1 | nos | consigneegep | 45 |
| 11 | Replacement of Indicator Rear front | Replacement of Indicator Rear front | 4 | nos | consigneegep | 45 |
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar vehicle maintenance supply
4
Financial statements (latest audited if available)
5
EMD proof (as per later addenda or standard local guidelines)
6
Technical bid documents showing compliance with OEM replacements
7
OEM authorizations (if required by DM terms)
8
Any local vendor registration documentation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S MAHADEV ENTERPRISES Under PMA | - | 08-12-2025 13:24:27 | Qualified |
| 2 | MANHOTRA REFRIGERATION & ELECTRICAL WORKS Under PMA | - | 05-12-2025 17:03:00 | Qualified |
| 3 | SHARMA ELECTRICALS & ENGG. WORKS Under PMA | - | 08-12-2025 18:08:02 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHARMA ELECTRICALS & ENGG. WORKS(MSE)( MSE Social Category:General ) Under PMA | ₹10,100 | Item Categories : Replacement of Engine Oil,Replacement of Battery,Replacement of Seat Cover,Replacement of Self Moto |
| L2 | MANHOTRA REFRIGERATION & ELECTRICAL WORKS (MSE)( MSE Social Category:OBC ) Under PMA | ₹11,000 | Item Categories : Replacement of Engine Oil,Replacement of Battery,Replacement of Seat Cover,Replacement of Self Moto |
| L3 | M/S MAHADEV ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | ₹12,500 | Item Categories : Replacement of Engine Oil,Replacement of Battery,Replacement of Seat Cover,Replacement of Self Moto |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army vehicle maintenance tender in India 2025
Bidders should register as a local vendor, submit GST, PAN, and experience certificates, plus OEM authorizations if required. The tender lists 11 spare parts including engine oil and battery. Clarify EMD amount and delivery terms in the clarification window, and ensure replacements are OEM-compliant.
What documents are required for Army spares tender submission 2025
Prepare GST certificate, PAN, company financial statements, experience certificates for similar maintenance supplies, OEM authorization letters, technical compliance documents, and EMD proof once specified. Include depot delivery capabilities and after-sales support details as requested by DM terms.
What are the technical specifications for Army spare parts tender 2025
The tender lists 11 components: engine oil, battery, seat covers, starter motor, air filter, chain set, brake shoes, clutch cable, accelerator cable, spark plug, and indicators. No exact part numbers or capacities are provided; bidders must confirm OEM-compatible replacements and provide compliance certificates.
When is the delivery deadline for Indian Army vehicle maintenance bid 2025
No explicit delivery schedule is provided in the data. Bidders should seek DM clarifications to confirm depot delivery windows, installation timelines, and any phased delivery requirements aligned with army maintenance cycles.
What is the EMD amount for the Army spares procurement 2025
The tender data does not disclose an EMD amount. Bidders should await official addenda or DM clarifications. Prepare to submit EMD according to standard local guidelines if an amount is later specified.
What is required for OEM authorization in Army vehicle spares tender
Submit OEM authorization certificates proving ability to supply OEM-compliant replacements for the 11 components. If OEM direct authorization is not required, provide technical compliance statements and supplier declarations confirming compatibility with Army depot specifications.
What are the payment terms for Indian Army maintenance contract 2025
Payment terms are not specified in the current data. During clarification, confirm whether payment follows milestone-based, depot-based release, or advance plus milestone payments, and ensure alignment with DM procurement financial procedures.
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Documents 4
GeM-Bidding-8653835.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS