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Administrative Reforms Government Of Odisha Computer Printer & MFP Tender Odisha 2026

Bid Publish Date

25-Jun-2026, 12:17 pm

Bid End Date

07-Jul-2026, 5:00 pm

Location

NABARANGAPUR , ODISHA
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Progress

Issue25-Jun-2026, 12:17 pm
AwardPending
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Quantity

2

Category

Computer Printer (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM alignment required per ATC and item descriptions
  • • IS/ISO standards not explicitly listed; IS/IEC 24734 alignment referenced for speeds
  • • Quantity fluctuation allowed: +/− 25% during and after contract
  • • On-site warranty requirement; extended warranty option may be offered
  • • signed undertaking confirming product configuration vs. uploaded ATC
  • • No BOQ items present; bidders must validate with user-uploaded ATC
  • • Delivery timeline calculated from the last delivery order date

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Administrative Reforms Department of the Government of Odisha seeks procurement of Computer Printer (V2) and A4/Legal Size Multifunction Printer (MFP). Location unspecified within Odisha; the contract covers both monochrome and color capabilities, with various paper sizes and duplexing options. The specification scope includes print speeds (ISO/IEC 24734 aligned), paper handling, and connectivity, with on-site warranty and potential extended coverage. The bid allows quantity variation up to 25% during and after contract execution, at contracted rates, and delivery timelines anchored to the last delivery order. This tender emphasizes equipment compatibility, reliability, and service terms for government end-use. A signed ATC-compliant undertaking is required, asserting conformity to item specifications.

Technical Specifications & Requirements

  • Products: Computer Printer (V2) and A4/Legal Size MFP
  • Print speeds: ISO/IEC 24734 based, including A4 monochrome/color; A3 variants may be referenced
  • Duplex: Auto Duplexing for forced two-sided printing/copying
  • Paper handling: multiple paper trays with total combined capacity based on 75 GSM
  • Connectivity: standard network interfaces and compatible operating systems; on-site warranty and potential extended warranty
  • Certification/Warranty: on-site warranty in years; extended warranty term if offered
  • Additional notes: no BOQ items listed; bidders must confirm configuration per ATC

Terms, Conditions & Eligibility

  • Quantity adjustments: +/- 25% during contract and extended delivery period
  • Documentation: signed undertaking confirming ATC compliance; OEM alignment may be required
  • Delivery: timelines linked to last original delivery order; extended period calculations apply
  • Eligibility: bidders must adhere to general procurement terms and provide required compliance documents upon submission

Key Specifications

  • Product/service names: Computer Printer (V2), A4/Legal Size MFP

  • Quantities/Scope: not specified; quantity flexibility +/-25%

  • ESTIMATED VALUE: not provided

  • Experience: general procurement experience for printers/MFPs

  • Quality/Standards: ISO/IEC 24734 referenced for speed metrics; on-site warranty required

  • Warranty/Support: on-site warranty; extended warranty optional

  • Delivery/Installation: delivery period linked to last order date; extension rules apply

Terms & Conditions

  • Quantity variation up to 25% during contract

  • On-site warranty required; extended warranty option

  • ATC compliance undertaking required

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms per ATC and GEM portals

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate LD as per government procurement norms

Bidder Eligibility

  • Experience in supplying printers/MFPs to government or large organizations

  • Ability to meet OEM alignment and ATC conformity

  • Financial capability to support performance under extended delivery terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

GENERAL ADMINISTRATION DEPARTMENT

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Documents 5

GeM-Bidding-9518652.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black)
Generic Paper Size A4, A4 and Legal, A3, A4 and Legal Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing (2-Sided Feature) No, Yes Or higher
Paper Handling Number of Main Paper Trays 1
Paper Handling Total Paper Tray Combined Capacity (Number) at 75 GSM 101 to 200, 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 15,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar printer/MFP supply

4

Financial statements showing turnover (as applicable)

5

EMD document or equivalent security deposit (as applicable)

6

Technical bid documents demonstrating configuration per ATC

7

OEM authorizations or dealership certificates

Frequently Asked Questions

How to bid in the Odisha printer tender for A4 MFP 2026?

Bidders should prepare GST, PAN, and experience certificates, plus financial statements. Submit OEM authorization and a signed undertaking confirming ATC-compliant configurations. Ensure IS/IEC 24734-based speed metrics are addressed and clarify on-site/extended warranty options. Follow GEM portal submission steps and attach all required documents.

What documents are required for Odisha printer procurement bid 2026?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD document or security, OEM authorizations, and technical bid documents showing configuration per ATC. A signed compliance undertaking confirming item conformity to uploaded ATC is also essential.

What are the technical specifications for A4/Legal MFP in this tender?

Specifications cover print speeds per ISO/IEC 24734 for A4 monochrome/color, auto duplex printing, multiple main paper trays with 75 GSM capacity, connectivity options, on-site warranty, and potential extended warranty. No explicit BOQ quantities are provided; confirm with ATC for final configuration.

When is the delivery timeline and extension policy for this Odisha tender?

Delivery period starts from the last date of the original delivery order. If quantity increases, extension time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend within the original delivery period under option clauses.

What are the eligibility criteria for government printer suppliers in Odisha?

Eligibility includes prior experience supplying printers/MFPs to government or large entities, capability to meet OEM/ATC conformity, and the financial strength to sustain extended delivery terms. Bidders must provide relevant experience certificates and OEM authorizations.

What warranty terms are required for the Odisha MFP procurement?

Bidders must offer on-site warranty; extended warranty terms may be provided as an option. The exact warranty duration is not specified in the data and should be confirmed through the ATC and terms of purchase.

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