National Centre For Antarctic And Ocean Research HP Toner Cartridges Procurement 2026 CE310A CE255A CF280XC OEM Authorization
Progress
Tender Overview
Organization: National Centre for Antarctic and Ocean Research (NCAR) under the Department of Earth Sciences. Product category: HP toner cartridges (Ink/toner consumables) for laser printers. Scope: Supply of three distinct black toner cartridges and a single unit each: CE310A for HP LaserJet CP1025, CE255A for HP LaserJet P3015, and CF280XC for HP LaserJet Pro 400 MFP M425dn. Quantity: 1 unit per cartridge (total 4 items). No BOQ value disclosed; terms specify “Only supply of Goods.” Location/region: Not specified in the data. A mandatory OEM authorization and bidder registration process are required. Key differentiator: Explicit requirement to upload manufacturer authorization and complete bidder registration with bank details. Unique aspect: ATC/compliance with buyer-specified certificates and technical documentation in bid.
Technical Specifications & Requirements
- Items & models: HP CE310A Black (CP1025), HP CE255A Black (P3015), HP CF280XC Black (Pro 400 MFP M425dn).
- Quantity: 1 each (total 4 cartridges).
- Product type: Original/compatible HP toner cartridges for monochrome printing.
- Compliance/standards: OEM authorization documents required; bidder must demonstrate authorization from OEM (manufacturer).
- Documentation: Bidder Registration form, company details, and bank account information for vendor registration. Uploads of required certificates/documents as per ATC and bid documents.
- Delivery: Not specified; scope is supply of goods only.
- Warranty/Support: Not specified in the data; check ATC for post-purchase terms.
Terms, Conditions & Eligibility
- EMD/Payment terms: Not specified in the data; standard EMD not disclosed.
- Manufacturer authorization: Mandatory; provide OEM/Original Service Provider authorization details with contact information.
- Submission documents: Upload mandatory certificates and documents as per Bid Document/ATC; failure to upload may lead to rejection.
- Bidder Registration: Complete bidder registration with bank details for vendor onboarding.
- AtC compliance: Submit technical compliance with buyer-specified specifications.
- Delivery timeline: Not stated; confirm in official ATC.
- Quality/Certification: Ensure OEM authorization and any referenced certifications are included.
Key Specifications
-
HP CE310A Black toner cartridge (CP1025) – 1 unit
-
HP CE255A Black toner cartridge (P3015) – 1 unit
-
HP CF280XC Black toner cartridge (Pro 400 MFP M425dn) – 1 unit
-
Supply of Goods only; no installation services
-
OEM authorization must be provided with complete company and contact details
-
Bidder to submit completed Bidder Registration form and technical documents
Terms & Conditions
-
OEM authorization or manufacturer authorization is mandatory
-
Bidder must submit Bidder Registration form with bank details
-
Documents required as per ATC and bid documents; rejection possible if missing
Important Clauses
Payment Terms
Not specified in data; verify in ATC; typical terms may include payment on delivery or within 30 days after receipt of goods
Delivery Schedule
Not specified; confirm delivery timelines in official ATC and bid documents
Penalties/Liquidated Damages
Not specified; check ATC for LD or penalties if delivery is delayed or non-conforming goods
Bidder Eligibility
-
Must provide OEM/manufacturer authorization for HP toner cartridges
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Completed Bidder Registration form with bank details
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Submit all Certificates/Documents specified in ATC and Bid Documents
Tender Data
Bid Details
Quantity
3
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Single Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
South Goa
Delivery Pincodes
403804
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradeep Kumar Singh | 403804,Director National Centre for Antarctic Ocean Research Headland Sada, Vasco-da-gama | South Goa | Goa | 403804 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9995608.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates (if applicable)
Financial statements (as required by bidder registration)
EMD/Security deposit documents (if required by ATC)
Technical compliance certificates
OEM manufacturer authorization/authorization letters
Bidder Registration form with bank account details
Frequently Asked Questions
Key insights about GOA tender market
How to bid for NCAR HP toner cartridges tender 2026
Bidders must submit OEM authorization letters for HP CE310A, CE255A, CF280XC and complete the Bidder Registration form with bank details. Upload all required certificates per ATC, provide company information, and ensure goods-only scope is met. Compliance with manufacturer terms is essential to avoid rejection.
What documents are required for NCAR toner cartridge bid
Required documents include GST certificate, PAN card, OEM/manufacturer authorization, bank details for vendor registration, and technical compliance certificates. Include experience certificates if applicable and financial statements as directed by the ATC. Ensure all documents are uploaded with the bid.
What are the HP cartridge models in this NCAR tender
The tender includes HP CE310A Black for CP1025, HP CE255A Black for P3015, and HP CF280XC Black for Pro 400 MFP M425dn. Quantity is one unit for each cartridge, totaling four items under the goods-supply scope.
What are the delivery expectations for NCAR cartridge supply
Delivery timelines are not specified in the data; bidders should confirm exact delivery schedules in the ATC. Typically goods-only supply requires prompt delivery post-order with specified lead times in the final bid document.
What is the role of OEM authorization in this tender
OEM authorization confirms authorized supply of HP CE310A, CE255A, and CF280XC cartridges. Bidders must attach authorization letters with full contact details and ensure the supplier is an authorized distributor or service provider’s credential in the bid.
How to ensure compliance with ATC for NCAR toner bids
Review the ATC document attached to the bid, provide completed Bidder Registration, include bank details, and upload all required certificates. Ensure technical compliance aligns with the listed cartridge models and OEM authorization requirements to avoid rejection.
What is the scope of supply for NCAR toner cartridges
Scope is strictly the supply of goods: four cartridges (CE310A, CE255A, CF280XC), 1 unit each. There is no installation or auxiliary service; ensure shipment meets OEM standards and packaging requirements stated in the ATC.