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State Election Commission Uttar Pradesh Tentage Service Tender Pratapgarh 2026 - ISI/AAA/TRTL Guideline, Lump Sum

Bid Publish Date

01-Jan-2026, 5:22 pm

Bid End Date

15-Jan-2026, 6:00 pm

EMD

₹38,250

Value

₹38,25,000

Location

PRATAPGARH , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue01-Jan-2026, 5:22 pm
Corrigendum12-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Tentage service lump-sum procurement covering tents, canopies and related support services
  • • EMD amount of ₹38,250 and estimated contract value ₹3,825,000
  • • Allowance for ±25% quantity/duration variation at contract issuance and post-issuance
  • • Attached guideline governs power supply, logistics, floorings, lighting, furniture & equipment rentals
  • • ATC document required; no explicit BOQ; emphasis on guideline compliance and service capability
  • • Location: Pratapgarh, Uttar Pradesh; SEC UP procurement for state-level event needs
  • • Delivery, installation and dismantling responsibilities align with event guidelines

Categories 8

TENT EQUIPMENT AD FILM BELL CONTROLLER HOTEL EQUIPMENTS POWER ATM LIGHTING

Tender Overview

State Election Commission (SEC), Uttar Pradesh invites bids for Tentage Service Lump Sum Based in Pratapgarh, Uttar Pradesh (229403). The scope covers tentage, power supply, logistics & delivery, floorings, lighting, furniture & equipment rentals, tents & canopies as per attached guideline. Estimated contract value is ₹3,825,000 with an EMD of ₹38,250. The procurement uses a lump-sum model and allows a quantity/duration adjustment of up to ±25% at contract issuance and subsequently within the same limit. Bidders must align with guideline provisions and ensure readiness for field deployment across event sites. This tender emphasizes comprehensive site support, rental equipment, and timely delivery, without specified technical specs in the data available, making the bidder’s ability to adhere to the guideline paramount.

Technical Specifications & Requirements

  • Scope includes tentage, power supply, logistics & delivery, floorings, lighting, furniture & equipment rentals, tents & canopies as per attached guideline
  • Estimated value: ₹3,825,000; EMD: ₹38,250 (₹) registered; no itemized BOQ listed
  • Delivery/installation tempo not explicitly stated; bidders should infer onsite deployment per guideline and project timeline once issued
  • No explicit product specifications; emphasis on adherence to attached guideline and service capability (logistics, setup, dismantling, and support)
  • Contract flexibility: +/- 25% quantity/duration before issuance; post-issuance also capped at 25%

Terms, Conditions & Eligibility

  • EMD: ₹38,250 (likely via online payment or demand draft as per tender norms)
  • Category: Tentage service lump-sum; includes multiple support services per guideline
  • ATC/Bid terms: Buyer-added terms with an uploaded ATC document; compliance required
  • BOQ: No items listed; bidders should prepare for a consolidated lump-sum proposal and attach supporting service capability
  • Submission readiness: Align with attached guideline for framing and pricing; confirm capacity for event-scale deployment

Key Specifications

  • Tentage service with power supply, logistics & delivery, floorings, lighting, furniture & equipment rentals, tents & canopies

  • Estimated value: ₹3,825,000; EMD: ₹38,250

  • ±25% quantity/duration adjustment allowed pre- and post-issuance

  • No itemized BOQ provided; bid must reflect lump-sum pricing and guideline-based deployment

  • Compliance with attached guideline and service capability in event deployment

Terms & Conditions

  • EMD submission of ₹38,250 and lump-sum bid price

  • 25% flexibility on quantity/duration before and after contract issuance

  • Must adhere to attached guideline for all tentage-related services

Important Clauses

Payment Terms

EMD payable as ₹38,250; lump-sum contract price with potential milestone payments per guideline

Delivery Schedule

Delivery, setup and dismantling to be performed per attached guideline; actual timelines to be defined in contract award

Penalties/Liquidated Damages

Penalties or LD provisions to be specified in the main ATC/document; ensure compliance with schedule

Bidder Eligibility

  • Experience in tentage or event-service provisioning for government or large public-sector events

  • Financial capacity to mobilize rental equipment and logistics across multiple sites

  • Compliance with GST, PAN, and experience documentation; willingness to adhere to attached guideline

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in tentage or event-service deployments

4

Financial statements showcasing turnover and liquidity

5

Earnest Money Deposit (EMD) payment receipt or bank guarantee

6

Technical bid documents demonstrating compliance with attached guideline

7

OEM authorizations or equipment rental capability (if applicable)

8

Any bid-specific ATC compliance certificates

Corrigendum Updates

1 Update
#1

Update

12-Jan-2026

Extended Deadline

15-Jan-2026, 6:00 pm

Opening Date

15-Jan-2026, 6:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for tentage service tender in Pratapgarh UP 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹38,250 alongside technical bids adhering to the attached guideline. Ensure compliance with lump-sum pricing for tents, canopies, power, logistics, flooring, lighting, and furniture rentals. Follow ATC terms and upload OEM authorizations if required.

What documents are required for UP SEC tentage procurement bidding?

Required documents include GST registration, PAN card, audited financial statements, experience certificates in tentage/event services, EMD receipt, technical bid demonstrating guideline compliance, and OEM authorizations for equipment rentals. Prepare all documents for submission with the bid as per terms.

What are the delivery expectations for tentage services in UP?

Delivery, setup, and dismantling must align with the attached guideline. The contract allows ±25% variation before issuance and after award, so bidders should plan scalable deployment timelines, logistics, and on-site support across Pratapgarh venues.

What standards or guidelines govern the UP tentage tender 2026?

Bidders must comply with the attached guideline referenced in the ATC. The specification emphasizes lump-sum provisioning of tents, power, flooring, lighting, and related rentals, with explicit adherence to utility and safety norms outlined in the document.

What is the EMD amount for this UP tentage procurement?

The EMD is ₹38,250. Payment should follow the tender’s declared method (online or demand draft) and must accompany the bid to prevent disqualification, along with GST and PAN documentation.

How is quantity variation managed in this tentage contract?

The buyer allows a variation of up to ±25% in contract quantity or duration at the time of issue, and the same limit applies post-issuance. Bidder pricing must accommodate this flexibility without material changes.

What categories are included under tentage services in this UP tender?

Categories include tents & canopies, power supply, logistics & delivery, floorings, lighting, and furniture/equipment rentals. The scope is defined by the attached guideline rather than itemized BOQ, requiring a comprehensive lump-sum proposal.

What is the estimated value of the UP tentage procurement?

The estimated contract value is ₹3,825,000. Bidders should prepare a lump-sum price that covers all listed services and delivery across the anticipated sites, as specified by the guideline.