HPCL Rajasthan Refinery Limited ARC for Auma Actuator Material Tender 2026 Rajasthan - AUMA/ARC Material Procurement 2026
Progress
Key Highlights
- • ARC for Auma actuator material procurement by Hpcl Rajasthan Refinery Limited
- • 25% quantity variation option, with proportional delivery extension calculation
- • GST handling with actuals or lower applicable rates
- • Mandatory vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate
- • ATC documents define SLA/Scope/PQC; specific standards not disclosed in current data
- • No BOQ items published; reliance on attached ATC for technical delivery scope
- • Delivery schedule and location to be clarified in ATC; provisional terms specify extended delivery mechanics
Tender Overview
Hpcl Rajasthan Refinery Limited invites bids for ARC for Auma actuator material. Tender scope hints at sourcing an actuator-related material under the ARc category, with no BOQ items published. Location not specified; estimated value and EMD are not disclosed. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, plus potential extension of delivery time. The contract emphasizes SLA/Scope details in an uploaded ATC document, and requires vendors to prepare GST, PAN, and banking documents for vendor code creation. This tender presents a targeted procurement path for suppliers of actuator components aligned with HPCL’s refinery operations, with emphasis on compliance and flexibility in order quantities.
Technical Specifications & Requirements
- Product category: ARC for Auma actuator material; no explicit technical specs published in the available data.
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract rates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Documentation: ATC references to SLA/Scope/PQC in uploaded tender file; mandatory certificates/documents must be uploaded with bid.
- GST treatment: GST responsibility rests with bidder; reimbursement as per actuals or applicable rates (whichever is lower).
- Vendor code creation: Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- Storage/Delivery: No explicit delivery location or schedule provided in the current data; delivery terms will be clarified in the ATC.
Terms, Conditions & Eligibility
- EMD/Estimated value: Not disclosed; no specific amount published.
- Delivery timeline: Not specified; extension mechanics defined by option clause, with minimum 30 days when extended.
- Payment terms: GST handling described; no full payment schedule disclosed.
- Compliance: Upload of required certificates/documents as per Bid Document, ATC, and Corrigendum; adherence to GST norms and vendor code prerequisites.
- Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; ensure registration for vendor code creation.
- SLA/Scope: Refer to Buyer-uploaded ATC for detailed SLA, PQC, and scope of supply; exact performance metrics to be confirmed in ATC.
Key Specifications
-
Product/service: ARC for Auma actuator material
-
Quantity/value: Not disclosed; option clause allows ±25% quantity change
-
Standards/certifications: Not specified in available data; refer to ATC
-
Delivery: Not specified; extended delivery time mechanism provided in option clause
-
Quality: Not specified; PQC/SLAs to be defined in uploaded ATC
Terms & Conditions
-
Option clause allows +/- 25% quantity with contracted rates
-
GST handling per bidder; reimbursement as actuals or applicable lower rate
-
Mandatory vendor code documents (PAN, GSTIN, cancelled cheque, EFT mandate)
Important Clauses
Payment Terms
GST treatment as per actuals or lower applicable rates; exact payment schedule not disclosed in current data
Delivery Schedule
Delivery period governed by option clause; extended time = (increased quantity / original quantity) × original delivery period; minimum 30 days
Penalties/Liquidated Damages
Not disclosed in current data; penalties likely defined in ATC/SLA
Bidder Eligibility
-
Eligibility for vendor code creation with PAN, GSTIN, and EFT mandate
-
Compliance with GST regulations and SBP/ATC requirements
-
Capability to supply ARC for Auma actuator material per ATC specifications
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
ARC for Auma actuator material
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
16
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
Barmer
Delivery Pincodes
344032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Somdutt Vishnoi | 344032,HPCL Rajasthan Refinery Limited Project Site Village Sajiyali Roopji Kanthwada and Sambhara Tehsil Pachpadra District Barmer 344032 Rajasthan | Barmer | Rajasthan | 344032 | 1 | 365 | - |
Authority Records
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Documents 6
GeM-Bidding-10029183.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
Any certificates/documents sought in Bid document, ATC and Corrigendum
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for ARC actuator material tender in Rajasthan 2026 HPCL?
Bidders should review the ATC for SLA/Scope, prepare PAN, GSTIN, cancelled cheque, and EFT Mandate; ensure GST compliance and vendor code creation. The bid may include a 25% quantity variation at contracted rates, with extended delivery time rules clearly defined in the ATC.
What documents are required for HPCL Rajasthan ARC tender submission?
Submit PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, and any certificates requested in Bid Document/ATC; ensure GST is correctly claimed and verified as per applicable rules.
What is the delivery extension rule for ARC material tender in Rajasthan?
Delivery extension follows the option clause: extended time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions can occur up to 25% more quantity.
What standards or certifications are required for ARC actuator material supply?
Current data does not specify exact standards; bidders should reference the uploaded ATC for PQC/SLA requirements and ensure any supplier certifications are aligned with HPCL guidelines.
How is GST handled in HPCL Rajasthan ARC procurement?
GST will be reimbursed at actuals or the lower applicable rate; bidder must quote GST percentage correctly and ensure GST compliance during bid submission.
What is the role of the ATC document in this tender?
ATC defines SLA, Scope of supply, PQC, and other terms; bidders must view and comply with the ATC for detailed technical and contractual obligations.
What is the key eligibility for vendors in HPCL actuator material bid?
Key eligibility includes ability to supply ARC for Auma actuator material, validated via vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate) and compliance with ATC/SLA terms.
When will the exact delivery location be clarified for this tender?
Delivery location and schedule are not disclosed in the current data; bidders should await ATC clarification or contact procurement for location details before submission.