GEM

Indian Army Scanner (V3) Tender Department Of Military Affairs India 2025 – On‑Site Warranty, ADF, 200 dpi ISO standards

Posted

27 Oct 2025, 04:57 pm

Deadline

06 Nov 2025, 05:00 pm

Location

CENTRAL DELHI , DELHI

Progress

Issue27 Oct 2025, 04:57 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

The opportunity comes from the Indian Army, Department Of Military Affairs, for a Scanner (V3) (Q2) category entry. The procurement focuses on high‑volume document scanning with ADF capacity and on‑site warranty. The contract scope emphasizes OEM responsibility for installation, commissioning, testing, and user training, with an emphasis on hardware and software integrity and malware-free certification. Estimated contract value and quantities are not disclosed, but the tender highlights bulk deployment potential and a 50% quantity fluctuation option. This tender requires OEM/authorized reseller participation and strict adherence to certification and security standards. Data security and malware-free assurances are additional differentiators, alongside formal manufacturer authorization.

Technical Specifications & Requirements

  • Scanner Type: Generic
  • Maximum Scan Size: Generic
  • Maximum Optical Resolution (DPI): Not less than specified in data
  • Simplex Colour Scan Speed (200 dpi, ppm): Document Feeder
  • Duplex Colour Scan Speed (ipm): Document Feeder
  • Duplex Scanning: Yes
  • ADF Tray Capacity (75 GSM, sheets): Numerical capacity not disclosed
  • On Site Warranty: Years
  • Compliance must be OEM/Manufacturer authorized with installation/commissioning/training by OEM or certified resellers
  • Include Malware-Free Certificate and prohibition of embedded malicious code
  • Service/installation scope per Buyer Added Terms and Conditions

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; successors require submission of security deposit/EMD as per tender terms
  • Experience: Minimum 2 years of supplying similar scanner category products to Central/State Govt or PSUs; primary product in bunch bids must meet criterion
  • Delivery/Implementation: OEM/Authorized resources to perform installation, commissioning, testing, configuration, and training
  • Authorization: OEM authorization form/certificate with details for distributors/service providers
  • Option Clause: Purchaser may increase/decrease quantity up to 50% at contract award; extended delivery calculations apply with minimum 30 days
  • Malicious Code Certificate: Required ensuring hardware/software is free of embedded malware
  • Warranty/Support: On-site warranty terms to be specified; ensure post‑sales support
  • Documentation: Submit all required documents as per T&C and OEM authorizations

Key Specifications

    • Scanner Type: Generic
    • Maximum Scan Size: Generic
    • Maximum Optical Resolution: DPI value as per tender
    • Simplex Colour Scan Speed: at 200 dpi (ppm) for Document Feeder
    • Duplex Colour Scan Speed: IPM for Document Feeder
    • Duplex Scanning: Yes
    • ADF Tray Capacity: 75 GSM sheets (capacity value not disclosed)
    • On Site Warranty: Years

Terms & Conditions

  • EMD/surety deposit as per terms; exact amount not disclosed

  • Competitive experience: 2+ years Govt/PSU supply of similar scanners

  • OEM authorization required for distributors/partners

  • Malicious code certificate to be uploaded

  • Option clause allows ±50% quantity change at contract award

  • On-site installation/commissioning/training by OEM or certified partner

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should expect standard govt terms with milestone payments tied to delivery and acceptance

Delivery Schedule

Delivery period subject to option clause; extended delivery time calculated as (Increase/Original) × Original period, with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; penalty terms typically apply for delays per government procurement norms

Bidder Eligibility

  • Must not be under liquidation or bankruptcy; provide undertaking

  • 2+ years Govt/PSU supply experience for similar scanners

  • OEM/Authorized reseller installation capability with certified resources

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Integrated Sheet Fed & Flat Bed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing supply of similar scanners to government bodies (2+ years)

4

Financial statements / solvency certificates

5

EMD/ Security deposit documents as per terms

6

Technical bid documents detailing scanner specs and compliance

7

OEM authorization/certificate for authorized distributors

8

Malicious code certificate that hardware/software is malware-free

Frequently Asked Questions

How to bid for scanner tender in India with OEM authorization?

Bidders must submit GST, PAN, experience certificates showing government supply, OEM authorization, EMD, and technical compliance. Ensure malware-free certificate and installation by OEM-certified personnel. The procurement requires on-site warranty and adherence to option clause for quantity changes up to 50%.

What documents are required for the Indian Army scanner bid 2025?

Submit GST certificate, PAN, two years of govt/PSU supply experience with contracts, financial statements, EMD documents, OEM authorization, and malware-free certificate. Include technical bid detailing scanner specifications, ADF capacity, and warranty terms; installation/commissioning plan by OEM resource.

What are the key technical specifications for the Scanner (V3) tender?

Key specs include document feeder simplex and duplex colour scanning, maximum optical resolution DPI not disclosed, 200 dpi simplex speed in ppm, duplex speed in ipm, duplex scanning capability, and 75 GSM ADF capacity. OEM installation and malware-free certification are required.

What is the required experience for bidders in this government scanner tender?

Bidders must demonstrate 2+ years of supplying the same or similar scanner products to Central/State Govt or PSUs. Copies of relevant contracts must be submitted for each year, with the primary product meeting the criterion in bunch bids.

What is the option clause for quantity changes in this tender?

The purchaser may increase or decrease order quantity up to 50% at the time of contract placement and during the currency of the contract at contracted rates; extended delivery time is calculated with a minimum of 30 days.

What is required regarding malware-free certification for the scanner bid?

Bidders must upload a Malicious Code Certificate confirming hardware/software does not contain embedded malicious code that could damage or steal data; breach implications include contractual termination and IPR violations.

Who can perform installation and training for this scanner order?

Installation, commissioning, testing, and training must be carried out by OEM personnel or OEM-certified resources or OEM-authorized resellers; this ensures proper configuration and support according to supplier obligations.

What is the significance of OEM authorization in this tender?

OEM authorization ensures that the bidder is an authorized distributor/service provider with validated OEM details; required to accompany bid with an authorization form including name, designation, address, email, and phone.

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