Indian Army Microsoft Windows 11 Pro OS, Office 2024 Standard, Windows Server 2025, Antivirus Software Tender 2026
Bid Publish Date
04-Sep-2026, 10:40 am
Bid End Date
14-Sep-2026, 11:00 am
Location
Progress
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for software licenses including Microsoft Windows 11 Pro OS, Microsoft Office 2024 Standard, Windows Server 2025, and Antivirus Software. Estimated scope spans multiple product licenses with potential quantity adjustments up to 25%, delivered under contract terms, at OEM-supported delivery timelines. Bidders must demonstrate governance-friendly compliance, data sheets alignment, and uninterrupted supply to government operations. The tender requires OEM-backed installation, configuration, and potential training by authorized personnel, ensuring continuity of military IT readiness. Unique aspects include a malicious code certificate and strict adherence to data sheets for technical verification.
Technical Specifications & Requirements
- Product names: Microsoft Windows 11 Pro OS, Microsoft Office 2024 Standard, Windows Server 2025, Antivirus Software
- Delivery flexibility: option to increase quantity up to 25% during contract and extension periods; minimum extensions based on original delivery period with calculated time.
- Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSU for 3 years before bid opening; provide contracts as evidence.
- Documentation: must submit PAN, GSTIN, cancelled cheque, EFT Mandate; data sheet of offered products; Malicious Code Certificate; OEM authorizations; installation/publication by OEM-certified resources.
- Validation: data sheet match is mandatory; non-conformance may lead to rejection.
- Security/compliance: standard certifications and software integrity certificates required; disclosure of end-of-life status disallowed.
Terms & Eligibility
- EMD/financial terms: not specified in data; bidders must demonstrate financial standing and avoid liquidation or bankruptcy.
- Delivery terms: delivery period begins after the original delivery order; option-driven extensions follow the calculated formula with minimum 30 days.
- Submissions: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet and Malicious Code Certificate; OEM authorization documents; evidence of govt contracts for 3 years.
- Warranty/maintenance: installation and configuration to be performed by OEM-certified resources; software integrity assurances required.
Key Specifications
-
Product names: Microsoft Windows 11 Pro OS, Microsoft Office 2024 Standard, Windows Server 2025, Antivirus Software
-
Delivery quantity flexibility: up to 25% increase; delivery time calculation formula
-
Experience: minimum 3 years govt/PSU supply of similar products
-
Data sheet alignment and Malicious Code Certificate required
-
Installation/Configuration to be performed by OEM-certified personnel
Terms & Conditions
-
EMD and exact payment terms are not detailed; bidders must provide financial standing documentation.
-
Quantity can be increased by up to 25% during contract and currency; delivery extension rules apply.
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3 years of govt sector experience required with contracts; OEM or reseller evidence mandatory.
Bidder Eligibility
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Regular manufacturing and supply to govt/PSU for 3 years
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OEM or authorized reseller with installation capability
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Not under liquidation or bankruptcy; financial standing proof
Tender Data
Bid Details
Quantity
46
Category
Microsoft Windows 11 Pro OS
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
12
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Microsoft Windows 11 Pro OS , Microsoft Office 2024 Standard , Windows Server 2025 , Antivirus Software
Delivery Details
Max Delivery Days
14
Delivery Locations
1
Delivery Cities
JAISALMER
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAISALMER | JAISALMER | - | - | - | 14 | - |
Authority Records
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Documents 6
GeM-Bidding-9846201.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Data Sheet of offered products
Malicious Code Certificate
OEM authorization / OEM Certified resource details
Contracts demonstrating 3 years of govt/PSU supply (primary product if bunch bids)
Evidence of installation, commissioning, testing, configuration (as applicable)
Frequently Asked Questions
How to bid for Microsoft software tender in India army?
Bid submission requires PAN, GSTIN, cancelled cheque, EFT Mandate, data sheets, OEM authorization, and Malicious Code Certificate. Ensure 3 years of govt/PSU supply experience and specify product versions: Windows 11 Pro OS, Office 2024 Standard, Windows Server 2025, Antivirus. Delivery and extension terms apply as per option clause.
What documents are required for govt software tender in army?
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, product data sheets, OEM authorization, and contracts proving 3 years of govt/PSU supply. Also provide Malicious Code Certificate and installation capability details for OEM-certified resources.
What are the technical specifications for Windows 11 Pro OS in this bid?
Specifications specify product names and versions: Windows 11 Pro OS, Office 2024 Standard, Windows Server 2025, and Antivirus Software. Ensure data sheet alignment; no explicit IS/ISO standard listed, but supply must verify compatibility with govt IT systems and end-user deployment.
When is quantity fluctuation allowed in this tender?
The purchaser may increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency. The additional delivery time follows (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is required to prove govt procurement experience for the bidder?
Provide copies of contracts showing supply of similar products to Central/State Govt or PSU for at least 3 years before bid opening. If multiple products exist, the primary product must meet the criterion; include evidence of quantities delivered yearly.
What is the Malicious Code Certificate requirement for this tender?
Bidders must upload a Malicious Code Certificate stating that hardware and software offered do not contain embedded malicious code. This verification supports software integrity and security compliance for army IT deployments.
What installation and support obligations accompany the bid?
Installation, commissioning, testing, and configuration must be conducted by OEM or OEM-certified resources or authorized resellers. This ensures proper deployment of Windows 11 Pro OS, Office 2024 Standard, Windows Server 2025, and Antivirus across army IT environments.
What is the procurement location for this army software tender?
The tender belongs to the Indian Army under the Department of Military Affairs; location details are not specified in the data provided. Bidders should expect deployment across central government facilities and defense IT infrastructure per army standards.