Eastern Railway X-ray Baggage Inspection System Tender Malda West Bengal per MHA QR V3 2026
Bid Publish Date
08-Sep-2026, 6:40 pm
Bid End Date
19-Sep-2026, 10:00 am
Location
Progress
Tender Overview
Eastern Railway invites bids for the X-ray baggage inspection system as per MHA QR (V3) (Q2), to be installed at Malda, West Bengal. The procurement covers Supply, Installation, Testing and Commissioning of the system, with the delivery address at Sr.Section Engineer (Telecom)/Store, near DRM Building, Jhaljhaliya, Malda 732102. The contract allows a quantity variation up to 25% during placement and currency, with delivery timing linked to the original delivery period and extended time rules. The BOQ shows 0 items, indicating a possible single-unit or turnkey engagement and a focus on SITC across the project life cycle. A key differentiator is the option clause driving flexible procurement and scaled deployment within contract terms.
Technical Specifications & Requirements
- Product/Service: X-ray baggage inspection system compliant with MHA QR V3 (Q2) requirements for security screening.
- Scope: Supply, Installation, Testing and Commissioning (SITC) of the system.
- Delivery location: Malda, West Bengal, with installation at the stated address and integration into existing telecom/ Store infrastructure.
- Delivery terms: Option to increase quantity up to 25% of bid quantity; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
- BOQ status: 0 items listed; project appears to be a SITC order rather than a multi-line schedule.
Terms, Conditions & Eligibility
- EMD / Security: Not disclosed in the provided data; bidders should verify exact amount and mode.
- Delivery timeline: Delivery period to commence from the last date of the original delivery order; extended delivery time rules apply.
- Payment terms: Not specified in the provided terms; verify during bid submission.
- Documentation: Submit standard GST, PAN, experience, and technical compliance documentation as per tender terms; OEM authorizations may be required for X-ray screening systems.
- Contact: Sr. Section Engineer (Telecom)/Store, Malda, West Bengal; mobile 9002024865 for installation site coordination.
Key Specifications
-
- Product/Service: X-ray baggage inspection system per MHA QR V3
-
- Scope: Supply, Installation, Testing and Commissioning (SITC)
-
- Delivery location: Malda, West Bengal (P.O. Jhaljhaliya, 732102) and installation site specifics
-
- Quantity flexibility: Up to 25% increase during contract and currency term
-
- Delivery timing rule: Additional time = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
-
- BOQ: 0 items listed; indicates a turnkey SITC engagement rather than multiple line items
-
- Contact point: Sr. Section Engineer (Telecom)/Store, Malda
Terms & Conditions
-
Option clause permits 25% quantity increase during contract and currency terms
-
SITC scope includes supply, installation, testing and commissioning
-
Delivery period links to the last date of original delivery order with extended-time rules
Important Clauses
Delivery Terms
Delivery starts from the last date of original delivery order; extended delivery time follows calculation formula with minimum 30 days
Payment Terms
Payment terms are not specified in the provided data; bidders must obtain exact terms during bid submission
Quantity Variation
Purchaser may increase/decrease quantity up to 25% at contracted rates during/after contract award
Bidder Eligibility
-
Experience in SITC of security screening systems or similar X-ray baggage inspection projects
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Financial capacity evidenced by audited statements for prior 2-3 years
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OEM authorization for X-ray baggage inspection systems or exporter-approved dealer
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shashi Kumar | 732102,DRM Building Malda | Maldah | West Bengal | 732102 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9865785.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar SITC security equipment projects
Financial statements demonstrating financial capability
EMD/Security deposit submission proof (amount and mode to be confirmed)
Technical bid documents and equipment compliance certificates
OEM authorization or dealership certificate for X-ray baggage inspection systems
Any site acceptance test plan or installation qualification plan
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the X-ray baggage inspection system tender in Malda?
Bidders should prepare a technical bid demonstrating SITC capability for security screening systems, attach OEM authorizations, GST, PAN, and financials, and submit as per tender terms. Ensure compliance with MHA QR V3 (Q2) specifications and verify the 25% quantity option at contract award.
What documents are required for X-ray screening system tender in West Bengal?
Required documents include GST certificate, PAN, experience certificates for similar SITC projects, audited financials, EMD submission proof, technical compliance certificates, OEM authorization, and site installation plan. Ensure submission aligns with any additional buyer-specified terms.
What are the technical standards for the MHA QR V3 X-ray system tender?
The tender requires an X-ray baggage inspection system compliant with MHA QR V3 standards for Q2 category. Contractors must provide system specifications, certification evidence, and compatibility with existing Malda installation infrastructure per the buyer’s terms.
What is the delivery location for installation of the X-ray system?
Delivery and installation occur at the Sr. Section Engineer (Telecom)/Store area near the DRM Building, P.O. Jhaljhaliya, Malda, West Bengal 732102. Coordination with the telecom/store team is required for SITC execution.
What is the quantity variation clause for this tender in Malda?
The buyer may adjust quantity by up to 25% of the bid quantity at contracted rates, both at award and during currency, with delivery extensions calculated by the specified formula and a minimum extension of 30 days.
What are the essential eligibility criteria for supplier participation?
Eligibility includes prior SITC experience in security screening equipment, valid GST and PAN, solid financials, and OEM authorization for X-ray baggage systems. Demonstrate successful implementation in similar government procurement environments.
When will the installation and commissioning occur after order?
The contract requires SITC at the Malda site, with installation testing and commissioning scheduled after delivery. The exact timeline is governed by the original delivery order date and any extensions granted under the option clause.