East Central Railway Chair for General Purpose Tender Chandauli Uttar Pradesh 2026 ISO/ISI Standards
Bid Publish Date
10-Sep-2026, 6:52 pm
Bid End Date
21-Sep-2026, 7:00 pm
Location
Progress
Tender Overview
The East Central Railway, under Indian Railways, invites bids for a general purpose chair under Q2 category, to be procured for delivery in Chandauli, Uttar Pradesh. Although the exact item count and estimated value are not disclosed, the tender introduces an option clause allowing a ±25% change in quantity at contract rates, with delivery timelines anchored to the original delivery period and adjusted per the formula provided. The purchase requires invoicing in the consignee’s name with the consignee GSTIN and mandates compliance with supplier after-sales support in India for imported items, via an OEM or authorized seller. Inspection regimes include pre-dispatch and post-receipt checks by designated agencies (RITES or Consignee), ensuring quality prior to acceptance. This tender emphasizes flexible procurement logistics and robust post-sale service expectations. Unique aspects include the option to scale quantity and a structured inspection framework to safeguard against non-conforming goods.
Technical Specifications & Requirements
- Delivery terms: Delivery period calculated from the last date of the original delivery order; extended period formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension allowed up to original period.
- Invoicing: Invoice must be raised in the name of the consignee with the consignee GSTIN.
- OEM/Support: For imported chairs, OEM or authorized seller must have registered Indian office to provide after-sales service.
- Inspection: Pre-dispatch inspection by RITES (if clause selected) OR post-receipt inspection at consignee site by the consignee.
- Inspection agencies: RITES or CONSIGNEE; pre-dispatch applies only if ATC clause selected.
- Delivery flexibility: Purchaser may increase quantity by up to 25% during contract currency at contracted rates.
Terms, Conditions & Eligibility
- Option clause: Quantity may be increased or decreased by up to 25% at contract rates during order placement and currency of contract.
- Delivery time computation: Increased time = (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days; extended only up to original delivery period.
- GST invoicing: Invoices must be issued to the consignee with the consignee GSTIN.
- Imported item support: For imported chairs, ensure OEM/authorized seller has registered India office for after-sales service.
- Inspection: Pre-dispatch (if ATC selected) by RITES; post-receipt by consignee; both routes ensure acceptance checks.
- Documentation: Bidders should prepare for potential audits and compliance with inspection outcomes.
Key Specifications
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Product: General purpose chair (Q2 category) procured by East Central Railway, Chandauli, UP
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Quantity: Not disclosed; quantity may be increased/decreased up to 25% at contract rates
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Delivery: From the last date of original delivery order; extended period calculation with minimum 30 days
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Standards/Compliance: Not specified in data; ensure OEM alignment for after-sales in India
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Inspection: Pre-dispatch by RITES (if ATC clause used) and post-receipt by consignee
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Invoicing: GSTIN of consignee; invoice in consignee name
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Warranty/After-sales: OEM/Authorized Seller required for imported items; Indian office for service
Terms & Conditions
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Option to adjust quantity by ±25% at contracted rates during contract term
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Delivery period adjustments based on the extension formula with minimum 30 days
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Invoicing to consignee with their GSTIN; GST compliance essential
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Inspection regime includes pre-dispatch (RITES) or post-receipt (consignee) checks
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OEM/authorized support required for imported chairs with Indian office
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No BOQ available; scope defined by generic chair procurement and terms
Important Clauses
Payment Terms
Invoices must be raised in consignee name with consignee GSTIN; no explicit advance payment terms disclosed
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time formula provided; minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; inspection regime implies acceptance-based consequences
Bidder Eligibility
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Experience in supplying chairs or related furniture to government bodies
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Demonstrated ability to meet OEM/after-sales service requirements for imported items
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GST registration and valid financial statements
Tender Data
Bid Details
Quantity
145
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Chair for General Purpose (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chandauli
Delivery Pincodes
232101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mahabir Singh Yadav | 232101,Office of SSE/Sig/1, East Central Railway, Pt Deen Dayal Upadhyay Division | Chandauli | Uttar Pradesh | 232101 | 145 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9878552.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates (relevant to chairs or furniture procurement)
Financial statements (last 3 years recommended)
EMD/Security deposit documentation (as applicable)
Technical bid documents detailing chair specifications
OEM authorizations or authorized dealer certificates for imported items
Proof of registered Indian office for OEM/Seller (imported goods)
Any prior similar supply orders and performance certificates
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for chair procurement in Chandauli railway tender 2026
Bidders should register on the GEM portal, submit the technical bid with chair specifications, provide OEM authorization for imported items, and ensure GSTIN invoicing to the consignee. The bid allows a ±25% quantity adjustment at contract rates and requires post or pre-dispatch inspection by RITES or consignee.
What documents are required for railway general chair bid in Uttar Pradesh
Submit GST certificate, PAN card, 3-year financial statements, supplier experience certificates, OEM authorization, technical bid detailing chair specs, and EMD documentation. For imported items, provide Indian office registration for after-sales service and OEM/seller authorization.
What are the delivery time provisions for railway chair tender
Delivery starts from the last date of the original delivery order; if quantity increases, time is adjusted as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may reach the original period.
What inspection regime applies to East Central Railway chair procurement
Pre-dispatch inspection by RITES is applicable if the ATC clause is selected; otherwise post-receipt inspection is conducted by the consignee at their site to verify conformity before acceptance.
What invoicing rules apply for railway furniture purchases
Invoices must be raised in the consignee’s name with the consignee GSTIN; ensure GST compliance and proper invoicing documentation as part of bid submission.
What are the eligibility criteria for supply of railway chairs
Proven experience in supplying government or railway furniture, capability to provide Indian after-sales service for imported items, valid GST registration, and financial stability evidenced by recent statements.
How does quantity variation impact pricing in this tender
The purchaser can adjust quantity by ±25% at contract rates; corresponding delivery time adjusts per the formula, ensuring schedule alignment across possible expansion or reduction.
What is the role of OEM authorization in this bid
For imported chairs, the OEM or authorized seller must have a registered office in India to provide after-sales service; submit OEM authorization certificates to participate.