Mod Sector Establishment Defence Procurement: Stationery & Office Supplies Tender 2025

Tender Overview

The procurement opportunity is issued by Mod Sector Establishment under the Department of Defence for a broad range of stationery and office supplies. The roster includes items such as staplers, stapler pins, assorted color markers, permanent markers, highlighters, paper products (A4 and legal sizes), lamination rolls, desk accessories, paper packs, and related consumables across 30 identified items. The tender scope references a flexible quantity clause (up to 25% quantity variation) and a standard delivery framework aligned with original and extended delivery periods. Aimed at ensuring a consistent supply chain for administrative needs, this tender requires vendors with GST and PAN corroboration, and EFT mandate documentation. Location specifics are not disclosed in the data but the organization is a defence-focused government entity, indicating strict compliance and warranty expectations for office consumables.

The key differentiator is the broad catalog of everyday office items bundled under a single procurement umbrella, facilitating consolidated supply and potentially favorable per-item pricing. The presence of an option clause for quantity variation signals potential volume fluctuations during contract execution, requiring bidders to price accordingly and maintain lead times for multiple SKUs. The tender emphasizes standard vendor documentation alongside bank-related mandates to ensure smooth financial transactions.

This opportunity targets suppliers capable of delivering a diverse stationery assortment, with emphasis on prompt delivery and documented compliance. Respondents should prepare to meet statutory tax registrations, banking mandates, and secure supply chain capabilities to support a defence-oriented procurement context.

Technical Specifications & Requirements

• Product categories include: Staplers and pins, assorted color table sets (Red, Blue, Black, Orange), CD markers (Blue, Black, Red, Orange), room spray and air fresheners, stamp pad ink, highlighters, refills, Reynolds sticky notes, U-clip, board markers, scissors (medium), slide sheets, gift packing paper (multicolor), spiral sheets (A4 and legal), lamination roll, permanent markers, color paper (red, green, yellow), Fevicol 500ml, double-sided tape, clip board, dusters, hard sheet, paper shredder (likely intended), water dumper, sketch pen (mix color), tracing paper, whiteboard (3 ft).
• Quantities and exact item codes: Not specified in BOQ; BOQ lists 30 items with no quantity or unit data.
• Standards/Compliance: Not specified; no IS/ISO/SPEC numbers provided. Vendors should anticipate standard procurement compliance and delivery performance requirements.
• Delivery expectations: Clause allows up to 25% variation in quantity with extended delivery time computation; exact delivery schedule to be clarified during contract, minimum 30 days rule implied by option clause.
• Eligibility documents: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified). Ensure submission alongside bid for Vendor Code creation and financial clearances.
• Financials: No estimated value disclosed; EMD not specified in provided data.
• Special conditions: The Purchaser reserves rights to adjust quantity during contract; bid must align with option clause and delivery recalculations.

Terms, Conditions & Eligibility

• EMD/financial guarantees: Not disclosed; bidders should verify exact EMD requirements in the final tender documents.
• Experience criteria: Not specified; ensure capability for defence-related stationery provisioning and compliance with standard government procurement rules.
• Delivery terms: Delivery period is tied to original order date; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days; option to extend to original delivery period.
• Payment terms: Not explicitly stated; ensure readiness to comply with standard Govt. payment terms and EFT processes.
• Documentation: Mandatory submission of PAN, GSTIN, cancelled cheque, and EFT mandate with bid; ensure GST and bank verifications are up to date.
• Warranty/Penalties: Not specified; bidders should expect standard warranty or replacement terms for office consumables and potential LD clauses per defence procurement norms.
• Vendor code & compliance: Vendor code creation requires the above documents; ensure alignment with procurement portal submission standards.