Bharat Heavy Electricals Limited Thermal Overload Relays with Power Contactor SG12642 Tender 2026
Bid Publish Date
06-Jul-2026, 9:17 am
Bid End Date
24-Jul-2026, 5:00 pm
Location
Progress
RATender Overview
Bharat Heavy Electricals Limited invites bids for thermal overload relays with power contactor referenced to SG12642 Rev 02 in three voltage variants: 220VDC, 110VDC, and 240VAC. The procurement scope covers relays with a 1 NC auxiliary contact integrated with a power contactor. Tender features include inspection at BHEL Bhopal, 90-day bid validity, and 100% payment within 90 days of receipt (45 days for MSE, 60 days for others) subject to material acceptance. The vendor must ensure OEM warranty submission and post-sale support across India. The order value and EMD are not disclosed in the data provided, emphasizing reliance on corrective supplier qualification and compliant packaging. Uniquely, the ATC clause requires packing with PO number and material code visible on boxes. A notable requirement is SUVIDHA-based invoicing after PO placement. This procurement emphasizes safe transit, proper labeling, and robust after-sales service infrastructure.
Technical Specifications & Requirements
- Product category: Thermal overload relay with integrated power contactor and 1 NC auxiliary contact per SG12642 Rev 02.
- Voltage variants: 220VDC, 110VDC, 240VAC.
- Packing & labeling: PO number and material code on each packing box; proper transit protection.
- Inspection: At BHEL Bhopal; conformity checks likely in vendor qualification.
- Warranty: OEM warranty certificates to be submitted at delivery; warranty period defined in tender terms (24 months after receipt or 18 months from commissioning, whichever is earlier).
- Delivery & payment: 100% payment within 90 days of receipt; MSE 45 days, standard 60 days for other categories; price validity 90 days.
- Service network: Demonstrated after-sales support with service centers in India; installation/commissioning/training/troubleshooting coverage expected.
- Documentation: Vendors must upload required certificates and OEM authorizations; SUVIDHA invoicing post-PO.
Terms, Conditions & Eligibility
- Bid validity: at least 90 days.
- EMD: amount not disclosed in the data; ensure compliance with bid documents if specified.
- Warranty: 24 months post-receipt at BHEL Bhopal or 18 months from commissioning, whichever is earlier; OEM warranties to be provided on delivery.
- Payment terms: 100% within 90 days after receipt of material; exceptions for MSE (45 days) and others (60 days) subject to acceptance.
- Inspection: at BHEL Bhopal; packing and labeling as per supplier tech terms.
- Delivery terms: Not explicitly stated; ensure readiness for standard import/entry compliance and on-time dispatch after PO.
- Documentation to submit: GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorization, service center details.
- Evaluation: Item-wise L1 basis; price must include GST and other charges.
- Special portal: Invoices to be processed via SUVIDHA portal after PO placement.
Key Specifications
-
Thermal overload relay with power contactor and 1 NC auxiliary contact as per SG12642 Rev 02 for three voltage variants: 220VDC, 110VDC, 240VAC
-
Pack boxes to display PO number and material code; robust transit packing
-
Inspection at BHEL Bhopal; adherence to packing/labeling and delivery schedules
-
Warranty: OEM warranty submission at delivery; service/maintenance support across India
-
Payment terms: 100% within 90 days of receipt; 45 days for MSE, 60 days for others
-
Bid validity: minimum 90 days
-
SUVIDHA portal invoicing requirement post-PO
Terms & Conditions
-
90-day minimum bid validity with 100% payment within 90 days of receipt
-
OEM warranty submission and nationwide service capability required
-
Inspection at BHEL Bhopal and proper packing labeling mandated
Important Clauses
Payment Terms
100% payment within 90 days of receipt; 45 days for MSE, 60 days for others post acceptance of material
Delivery Schedule
Delivery/potential installation timing aligned with PO; exact dates not specified in data
Penalties/Liquidated Damages
Not explicitly detailed in provided data; implied standard tender penalties may apply for delays
Bidder Eligibility
-
Experience in supplying similar electrical protection relays and contactors
-
Evidence of OEM authorization and service network in India
-
Compliance with SG12642 Rev 02 standards and related testing documentation
Reverse Auction Schedule
Start
13-Sep-2026, 12:00 pm
End
15-Sep-2026, 3:00 pm
Duration: 51 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1900
Category
E4963032 01 220VDC THERMAL OVERLOAD RELAY WITH POWER CONTACTOR HAVING 1NC AUX. CONTACT AS PER SG12642
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
E4963032 01 220VDC THERMAL OVERLOAD RELAY WITH POWER CONTACTOR HAVING 1NC AUX. CONTACT AS PER SG12642 , 02 110VDC THERMAL OVERLOAD RELAY WITH POWER CONTACTOR HAVING 1NC AUX. CONTACT AS PER SG12642 REV 02# , 03 240VAC THERMAL OVERLOAD RELAY WITH POWER CONTACTOR HAVING 1NC AUX. CONTACT AS PER SG12642 REV 02#
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
500
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462022
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashish Kumar Kaushal | 462022,BHARAT HEAVY ELECTRICAL LTD, PIPLANI | Bhopal | Madhya Pradesh | 462022 | - | 500 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9563150.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Corrigendum Updates
1 Update Update
Extended Deadline
24-Jul-2026, 11:30 am
Opening Date
24-Jul-2026, 12:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN)
Experience certificates for similar supply
Financial statements (recent fiscal year/yearly turnover)
EMD/Security deposit documentation
Technical bid documents demonstrating conformity to SG12642 Rev 02
OEM authorization/certificates from the original equipment manufacturer
Proof of service centers/after-sales network in India
Warranty certificates from OEM
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for BHEL thermal overload relay tender SG12642 in 2026?
Bidders should ensure OEM authorization, upload GST, PAN, experience certificates, financials, EMD, and technical compliance documents. Provide SG12642 Rev 02 conformity details, packing with PO and material code, and service center network. Eligibility includes warranty compliance and SUVIDHA invoicing after PO.
What documents are required for BHEL Bhopal relay tender submission?
Required documents include GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD, technical bid demonstrating SG12642 compliance, OEM authorization, and service center details. Ensure OEM warranty certificates accompany delivery and packaging labels meet PO/material code requirements.
What are the payment terms for BHEL overload relay procurement 2026?
The contract offers 100% payment within 90 days of material receipt; 45 days for MSE and 60 days for other categories, subject to acceptance of goods at BHEL and direct PO documentation, with GST and other charges included.
What standards and certifications are required for SG12642 relays tender?
Suppliers must demonstrate SG12642 Rev 02 compliance for each voltage class (220VDC, 110VDC, 240VAC) and submit OEM warranty documents. Ensure service network coverage in India and conformance with packing/labeling and testing expectations at BHEL Bhopal.
When is bid validity and inspection conducted for this BHEL tender?
Bid validity is at least 90 days. Inspection is conducted at BHEL Bhopal to verify packing, labeling, and material conformity prior to final acceptance, along with compliance documentation.
How to ensure post-sales support for BHEL overload relays?
Provide a documented nationwide service network with installation, commissioning, training, and maintenance capability. Include service center locations, response times, and spare parts availability to satisfy OEM warranty obligations for 24 months post-receipt.
What is required on the packing boxes for BHEL delivery?
Packing boxes must prominently display the PO number and material code, and be protected against transit damage. This requirement ties into the supplier’s ATC packing terms and ensures traceability at BHEL Bhopal.
Is there a dedicated invoicing portal for this tender?
Yes. Vendors must register invoices via the SUVIDHA Portal at https://suvidha.bhel.in/suvidha/ and submit required documents before despatch after PO placement to ensure timely payment processing.