Tamil Nadu Postal Circle Department Of Posts Passbook for Post Office (V2) Tender 2025
Bid Publish Date
29-Oct-2025, 2:19 pm
Bid End Date
22-Nov-2025, 4:00 pm
EMD
₹42,000
Value
₹21,00,000
Location
Progress
RAKey Highlights
- • Brand/OEM requirements not specified; emphasis on government procurement experience
- • Technical certifications or standards: not listed; focus is on govt supply experience
- • Option clause enabling ±25% quantity variation with adjusted delivery periods
- • Critical eligibility: 3 years’ regular supply to Central/State Govt or PSUs; contract copies required
- • Warranty/AMC: not mentioned; termination clauses for non-compliance highlighted
- • Penalties/LD: termination for failure to deliver or misrepresentation; not detailed
- • Delivery/Installation: delivery period starts from last date of original delivery order; minimum extension 30 days
- • Special clauses: GST responsibility on bidder; price adjustments via discounts or remedies left to buyer
Tender Overview
The Tamil Nadu Postal Circle Department Of Posts发布 a tender for Passbook for Post Office (V2). The estimated contract value is ₹2,100,000 with an EMD of ₹42,000. Location is Tamil Nadu; procurement category focuses on passbooks used by post offices. The tender includes an option clause allowing quantity adjustments up to 25% of bid quantity during order placement and during the contract currency, with delivery timelines calculated from the original delivery order. The terms require bidders to have demonstrable experience supplying government-grade stationery to central/state bodies. A strong emphasis on supplier financial stability and contract continuation is evident through termination provisions for non-compliance.
Technical Specifications & Requirements
- No BOQ items are listed; no explicit technical specs available for passbooks in the tender data.
- Key known quantities/values: Estimated value ₹2,100,000; EMD ₹42,000.
- Experience requirement: the bidder or OEM must have supplied similar category products to government bodies for at least 3 years prior to bid opening, with evidence via contract copies.
- Administrative terms include GST considerations (bidder to assess applicable GST; reimbursement as per actuals or prevailing rates).
- Delivery/acceptance terms hinge on original delivery order timelines; extension time rules apply per the option clause with minimum 30 days.
Terms, Conditions & Eligibility
- 25% quantity increase/decrease option during contract and currency of contract with rates unchanged.
- The purchaser may terminate for material breach, delivery failure, bankruptcy, or misrepresentation.
- Bidder must not be under liquidation or bankruptcy; must upload a suitability undertaking.
- GST handling is bidder responsibility; actual GST applied is subject to statutory rates.
- Documentation: provide 3-year govt supply evidence, copies of contracts, and supplier declarations; ensure compliance with all Buyer Added Terms.
Key Specifications
-
Product category: Passbook for Post Office (V2)
-
Estimated contract value: ₹2,100,000
-
EMD: ₹42,000
-
Experience requirement: 3 years in govt supply of similar products
-
GST responsibility lies with bidder; reimbursement as per actuals or applicable rates
Terms & Conditions
-
Quantity variation up to 25% during contract at same rates
-
Mandatory 3-year govt procurement experience with contract copies
-
Delivery period anchored to original delivery order; extension rules apply
-
GST to be borne/adjusted per bidder; actual rate-based reimbursement
Important Clauses
Payment Terms
GST handling is the bidder's responsibility; reimbursement based on actuals or prevailing rates, up to quoted GST. No explicit advance/payments defined; contract governs final settlement.
Delivery Schedule
Delivery starts from last date of original delivery order; option clause allows extended delivery time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Contract may be terminated for non-delivery or misrepresentation; specific LD rate not disclosed; timely replacement of defective material required.
Bidder Eligibility
-
3 years of regular supply of similar category products to govt organizations
-
No liquidation, court receivership, or bankruptcy
-
Ability to demonstrate contracts with Central/State Government or PSU
-
GST registration and financial standing evidence
-
Compliance with GST reimbursement terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BALAKRISHNA ENTERPRISES Under PMA | Make : NA Model : Passbook for Post Office- SB -5 (12PAGES) | 22-11-2025 13:03:16 | |
| 2 | BEDI BROS PRINTING PROFESSIONALS Under PMA | Make : NA Model : BB | 22-11-2025 14:31:14 | |
| 3 | ISWARYAM CORPORATION Under PMA | Make : KWALITYPRINTERS Model : Kwality Passbook for Post Office SB-5 | 22-11-2025 10:32:40 | |
| 4 | M/S MADHAV PRINTERS AND PACKERS Under PMA | Make : NA Model : Passbook for Post Office- SB -5 (12PAGES) | 20-11-2025 19:57:18 | |
| 5 | P P ENTERPRISES Under PMA | Make : KWALITYPRINTERS Model : Kwality Passbook for Post Office SB-5 | 18-11-2025 19:15:47 | |
| 6 | SAIRAKESH PAPERTECH Under PMA | Make : SAIRAKESH Model : PASSBOOK SB5 | 21-11-2025 12:39:42 | |
| 7 | SHREE SATI TRADERS Under PMA | Make : NA Model : BABJI | 22-11-2025 14:27:43 | |
| 8 | SHREERAJ ENTERPRISES Under PMA | Make : Unbranded--SHREERAJ ENTERPRISES Model : SB-5 (12 PAGES ) PASSBOOK FOR POST OFFICES | 22-11-2025 12:17:04 | |
| 9 | SIDDHIVINAYAK PRINTERS Under PMA | Make : KWALITYPRINTERS Model : Kwality Passbook for Post Office SB-5 | 19-11-2025 16:29:28 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | P P ENTERPRISES(MII) Under PMA Winner | ₹17,08,000 | Item Categories : Passbook for Post Office (V2) |
| L2 | M/S MADHAV PRINTERS AND PACKERS (MII) Under PMA | ₹17,22,000 | Item Categories : Passbook for Post Office (V2) |
| L3 | SHREERAJ ENTERPRISES (MSE,MII) Under PMA | ₹17,36,000 | Item Categories : Passbook for Post Office (V2) |
🎉 L1 Winner
P P ENTERPRISES(MII) Under PMA
Final Price: ₹17,08,000
Reverse Auction Schedule
Start
19-Mar-2026, 6:00 pm
End
20-Mar-2026, 6:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1400000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
11
OEM Avg. Turnover
11
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Passbook for Post Office (V2) (Q4)
Authority Records
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Documents 6
GeM-Bidding-8497471.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates showing 3 years govt supply
Copies of relevant contracts with govt entities
Financial statements or evidence of financial stability
Undertaking that bidder is not under liquidation or bankruptcy
OEM authorizations (if applicable) and technical compliance documents
Bid submission security or EMD proof of ₹42,000
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the Passbook tender in Tamil Nadu Postal Circle 2025
Bidders must submit GST certificate, PAN, 3-year govt supply contracts with copies, and EMD ₹42,000. Provide experience certificates showing similar supply to govt bodies, and undertake non-liquidity. Ensure compliance with Buyer Added Terms, and deliver as per original delivery order timelines with option for 25% quantity variation.
What documents are required for the Passbook procurement in Tamil Nadu
Required: GST registration, PAN card, experience certificates for 3 years with govt contracts, financial statements, EMD proof of ₹42,000, OEM authorizations if applicable, and technical/compliance documents. Include copies of contracts showing annual quantum and ensure no liquidation status.
What are the delivery terms for the Post Office Passbook tender
Delivery starts from the last date of the original delivery order. The option clause allows +/-25% quantity changes at contracted rates. If extended, delivery time uses the formula (Increased quantity / Original quantity) × Original period, with a minimum of 30 days.
What are the eligibility criteria for govt passbook suppliers in Tamil Nadu
Eligibility requires at least 3 years of regular govt supply experience for similar products, with contracts demonstrating annual deployment. Bidder must not be in liquidation, must provide monetary stability evidence, and comply with GST terms decided by the buyer.
What is the estimated contract value and EMD for the Tamil Nadu passbook tender
Estimated value: ₹2,100,000. EMD: ₹42,000. Bidders should provide payment proof of EMD with their bid and ensure they meet the 3-year govt supply experience requirement with contract copies.
Which organizations should suppliers reference for govt passbook contracts
Eligible bidders must provide contracts with Central or State Government entities or PSUs for similar products. Copies of these contracts must be submitted with the bid to demonstrate regular supply and compliance with government procurement standards.
What GST considerations apply to the Passbook tender in Tamil Nadu
Bidder is responsible for applying the correct GST; the purchaser reimburses GST according to actuals or prevailing rates, capped by the quoted GST percentage. Ensure GST registrations are current and compliant for seamless reimbursement.
How can bidders confirm delivery timelines align with original orders
Review original delivery order dates; any extension follows the specified formula with a minimum 30 days. Ensure the supplier maintains capacity to meet adjusted timelines and formalize any delivery date changes in writing to avoid disputes.