Indian Army Desktop, OCR Based Scanner, NAS, CPU, UPS Tender Gurudaspur Punjab 2026 ISO 9001 Compliance
Progress
RATender Overview
The Indian Army, Department Of Military Affairs, invites bids for a procurement package covering Desktop computers, OCR-based scanners, NAS devices, CPUs and UPS units at GURDASPUR, PUNJAB. The scope includes Supply, Installation, Testing and Commissioning of the listed goods. The terms allow a quantity change of up to 25% during contract and extended periods, with delivery linked to the original delivery schedule. Bidders must meet financial and certification criteria as described in the ATC. The project emphasizes on Indian OEM support for imported items, and requires solid quality documentation. The tender emphasizes formal acceptance based on lab-tested Material Certificates and ISO 9001 compliance. This is a multi-item IT hardware procurement with strict post-award service obligations.
Key differentiators include the need for ISO 9001 certification, mandatory Material Test Certificates, and compliance with supplier documentation prerequisites for Indian Army purchases. The combination of desktop, OCR scanners, NAS, CPUs and UPS indicates an integrated IT hardware solution needing coordinated installation and commissioning. The ATC suggests formal vendor registration, and the option clause offers flexible quantities within contract limits, impacting planning for supply chain and delivery.
Technical Specifications & Requirements
- Product categories: Desktop computers, OCR-based scanners, NAS devices, CPUs, UPS units
- Quality standards: ISO 9001 certified bidder or OEM; related certifications (BIS license, type test certificates) requested
- Documentation: Material Test Certificate required; submit BIS/type test certificates and OEM authorizations for imported products
- After-sales: OEM support in India for imported items; installation, testing and commissioning included
- Scope: Supply, Installation, Testing and Commissioning; delivery timelines governed by option clause
- Turnover: Minimum average annual turnover as indicated in bid document; audited balance sheets required
Terms, Conditions & Eligibility
- Right to modify quantity by up to 25% during contract and currency; delivery extension rules apply
- Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Certification prerequisites: ISO 9001, BIS licence, type test and related approvals
- Financial health: Three-year average turnover criterion as per bid doc; audited financial statements required
- Imported items: OEM or authorized seller must have registered Indian office for after-sales service
- Acceptance criteria: Material Test Certificate and buyer lab verification drive item acceptance
Key Specifications
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Product categories: Desktop computers, OCR-based scanners, NAS devices, CPUs, UPS units
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Quality/certifications: ISO 9001 certified bidder or OEM; BIS licence; type test certificates
-
Documentation: Material Test Certificate required; OEM authorizations for imported items
-
Service scope: Supply, Installation, Testing and Commissioning
-
After-sales: Indian-registered OEM support for imported products
Terms & Conditions
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Option clause allows +/-25% quantity change at contract award and during currency
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Mandatory certifications and documents must be uploaded (ISO 9001, BIS, type tests)
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Material Test Certificate and lab-based acceptance govern item acceptance
Important Clauses
Payment Terms
Not specified in data; bidders should refer to ATC for payment schedule and milestones
Delivery Schedule
Delivery period linked to original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original period, min 30 days
Penalties/Liquidated Damages
Not detailed in provided data; ATC documents will specify LD terms if applicable
Bidder Eligibility
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Must hold ISO 9001 certification (vendor or OEM)
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Demonstrate three-year average annual turnover as per bid document with audited statements
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Provide OEM authorization for imported products and Indian service presence
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | AAKASH ENTERPRISES(MSE,MII) Under PMA Winner | ₹4,98,400 | Item Categories : Desktop,OCR Based Scanner,NAS,CPU,UPS |
| L2 | DB REFLECTIONS (MSE,MII) Under PMA | ₹5,11,600 | Item Categories : Desktop,OCR Based Scanner,NAS,CPU,UPS |
| L3 | Raj Sales Corporation (MSE,MII) Under PMA | ₹7,94,300 | Item Categories : Desktop,OCR Based Scanner,NAS,CPU,UPS |
🎉 L1 Winner
AAKASH ENTERPRISES(MSE,MII) Under PMA
Final Price: ₹4,98,400
Reverse Auction Schedule
Start
09-Oct-2026, 10:00 am
End
10-Oct-2026, 10:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
5
Category
Desktop
Bid Type
Two Packet Bid
Bid Validity
65 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Desktop , OCR Based Scanner , NAS , CPU , UPS
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9846600.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Desktop
High End Desktop
OCR Based Scanner
High Speed OCR Based Scanner
NAS
NAS Drive
CPU
High End CPU
UPS
1 KVA UPS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Desktop | High End Desktop | 1 | nos | buyer@14bhairav | 10 | |
| 2 | OCR Based Scanner | High Speed OCR Based Scanner | 1 | nos | buyer@14bhairav | 10 | |
| 3 | NAS | NAS Drive | 1 | nos | buyer@14bhairav | 10 | |
| 4 | CPU | High End CPU | 1 | nos | buyer@14bhairav | 10 | |
| 5 | UPS | 1 KVA UPS | 1 | nos | buyer@14bhairav | 10 |
Categories
7
Corrigendum Updates
1 Update Update
Extended Deadline
03-Oct-2026, 6:30 am
Opening Date
04-Oct-2026, 6:30 am
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate with bank certification
ISO 9001 certificate (Bidder or OEM)
BIS licence (if applicable)
Type test certificates and other product approvals
Material Test Certificate (to be sent with supply)
OEM authorization for imported products
Audited Balance Sheets / turnover evidence for last 3 years
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the Indian Army desktop and OCR scanner tender in Gurudaspur Punjab 2026
Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate along with ISO 9001 and BIS/type test certificates. For imported items, provide OEM authorization and Indian service support proof. The bid requires Supply, Installation, Testing and Commissioning with a 25% quantity flex up option.
What documents are required for Army IT hardware tender in Punjab
Required documents include PAN, GST, Cancelled Cheque, EFT mandate, ISO 9001 certificate, BIS license, Type Test certificates, Material Test Certificate, OEM authorization for imports, and three-year turnover audited statements. These enable technical and financial qualification.
What are the technical specifications for desktop and OCR gear in this Army bid
While explicit item-level specs are not provided, bids must include ISO 9001 certified suppliers, BIS/type test compliance, Material Test Certificate, and OEM authorization for imported items. Installation and commissioning are included in scope, with lab acceptance driving final clearance.
When is the delivery deadline and how is it calculated for quantity changes
Delivery timing starts from the last date of the original delivery order. If quantity increases, extended time = (additional quantity / original quantity) × original period, with a minimum of 30 days. The Purchaser may extend within the original delivery window.
What is the eligibility turnover requirement for bidders in this Army tender
Bidders must meet the minimum average annual turnover for the last three financial years as indicated in the bid document, supported by certified audited balance sheets. This ensures financial capability to fulfill Supply, Installation, Testing and Commissioning.
What certifications ensure compliance for imported IT hardware in this Army procurement
Imported products require OEM authorization, Indian service support registration, and relevant certifications such as ISO 9001, BIS licence, and Type Test Certificates. Material Test Certificates must accompany the supply for buyer acceptance testing.
What are the key scope items included in the scope of supply for this tender
Scope includes: Supply, Installation, Testing and Commissioning of Desktop computers, OCR scanners, NAS devices, CPUs, and UPS units. Bid price should cover all costs. Installation involves on-site setup and verification following procurement, with post-installation acceptance testing.
What is required for bid submission related to material testing and acceptance
Submit Material Test Certificate with the bid. Buyer lab results will determine acceptance; ensure test reports align with product standards and BIS/type approvals. This governs quality conformity prior to final acceptance and payment milestones.