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Indian Army Direct-to-Card Dual-sided ID Card Printer with RFID Encoding Tender 2026 - ISO/MSME/NABL Certified & 3-Year Printer Warranty

Bid Publish Date

13-Jul-2026, 7:16 pm

Bid End Date

23-Jul-2026, 8:00 pm

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Progress

Issue13-Jul-2026, 7:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a Direct-to-Card Dual-sided ID Card Printer with RFID encoding facility. The scope covers supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. Bids must include OEM authorization, a data sheet (make & model), and demonstration if requested. Warranty includes 3 years for the printer and 2 years for the printer head, with service support across India. A self-declaration on non-blacklisting and Rule 144 xi compliance is required. Training at buyer premises for 2-3 days is expected, along with BOQ compliance and delivery of all printer accessories/consumables.

Technical Specifications & Requirements

  • Product category: Direct-to-Card Dual-sided ID Card Printer with RFID encoding facility
  • Minimum capabilities: RFID encoding, dual-sided printing, data sheet with make & model, OEM authorization
  • Warranties: Printer warranty 3 years; Printer head warranty 2 years; OEM warranty certificates to be submitted
  • Service & training: On-site user training (2-3 days); dedicated service personnel for timely maintenance; installation, commissioning, testing, and operator training included
  • Compliance & certificates: ISO, MSME, NABL certificates; OEM or authorized seller with registered India service capability; not blacklisted; comply with Rule 144(xi) of GFR 2017
  • After-sales: Demonstrations possible; service centers in India; delivery of printer accessories/consumables as per BoQ; 3-year warranty period from final acceptance

Terms, Conditions & Eligibility

  • OEM authorization certificate mandatory; data sheet with make & model required
  • Demonstration may be called at short notice for verification
  • Imported models must have India-based registered office for after-sales service
  • Three years of industry experience required; not blacklisted; self-declaration against criminal cases
  • Video/BoQ compliance sheet and consumables confirmation with bid; warranty certificates at delivery
  • Training at buyer premises (2-3 days); service reach and manpower to meet SLAs during warranty
  • Compliance with Rule 144 (xi) of GFR 2017; ensure statutory clearances where applicable; ensure service centers near consignee locations

Key Specifications

  • Product: Direct-to-Card Dual-sided ID Card Printer with RFID encoding

  • Quantity: Not specified in BOQ (scope includes supply, installation, testing, commissioning, training)

  • Warranty: Printer 3 years; Printer head 2 years

  • Certification: ISO, MSME, NABL; OEM authorization required

  • Service: On-site training 2-3 days; well-established service network in India

  • Compliance: Not blacklisted; Rule 144 (xi) of GFR 2017 compliance

Terms & Conditions

  • OEM authorization required; data sheet with make & model must be uploaded

  • 3-year printer warranty and 2-year printer head warranty; warranty certificates needed

  • On-site user training (2-3 days) at buyer premises; installation, commissioning, and testing included

Important Clauses

Payment Terms

Not specified in tender data; standard practice to be clarified during bid evaluation

Delivery Schedule

Delivery, installation, and commissioning to be completed as per BOQ and project timelines; short-notice demonstrations may be required

Penalties/Liquidated Damages

LD details not specified; SLAs for service response to be defined in final contract

Bidder Eligibility

  • Minimum 3 years of industry experience in ID card printers or related equipment

  • OEM authorization certificate or authorized distributor for the offered model

  • Not blacklisted by any Govt department in India; self-declaration required

  • ISO, MSME, NABL certificates (as applicable) and compliance with Rule 144 (xi) of GFR 2017

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Direct-to-Card Dual-sided ID Card Printer with RFID encoding facility

Pre-Bid & Qualification

Pre-Bid Date

17-07-2026 10:00:00

Pre-Bid Venue

Eastern Command Intelligence Battalion, Vijay Durg, Kolkata-21

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

CALCUTTA SOUTH DIVISION

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-CALCUTTA SOUTH DIVISIONCALCUTTA SOUTH DIVISION--145-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9596639.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate

4

Data Sheet of offered product (make & model)

5

MSME/NABL/ISO certificates as applicable

6

Experience certificates (minimum 3 years in relevant field)

7

Self-declaration of non-blacklisting

8

Declaration under Rule 144 (xi) of GFR 2017

9

BoQ compliance sheet

10

Warranty certificates for printer and printer head

11

Service center details near consignee locations

12

Demonstration readiness documentation (if called)

Frequently Asked Questions

How to bid for the Indian Army RFID ID printer tender in 2026?

Bidders must submit OEM authorization, data sheet with make & model, and ISO/MSME/NABL certificates. Demonstrations may be requested. Ensure 3 years industry experience, non-blacklisting declaration, and Rule 144(xi) compliance. Include BoQ compliance sheet and printer/head warranty certificates. Training at buyer site (2-3 days) is required.

What documents are required for the Direct-to-Card Printer tender in India?

Required documents include GST registration, PAN, OEM authorization, product data sheet, ISO/MSME/NABL certificates, 3+ years experience certificates, non-blacklist declaration, Rule 144 (xi) compliance, BoQ compliance sheet, and warranty certificates for both printer and head. Include service center details in India.

What warranties are specified for the printer and printer head?

Printer warranty is 3 years from final acceptance; printer head warranty is 2 years. Submit OEM warranty certificates with the bid. Service and maintenance support must be available through established Indian service centers, with timely response during the warranty period.

What is required for after-sales service in India for imported models?

Imported models must have a registered Indian office of the OEM or authorized seller to provide after-sales service. Submit a certificate confirming local service capability and provide installation, commissioning, training, and maintenance support from India-based centers.

Are there training requirements for bidders in this tender?

Yes, user training at the buyer premises is required for 2-3 days. The bidder must ensure a dedicated service team and arrange hands-on training for operators, as part of the scope of supply including installation and commissioning.

What are the compliance requirements under GFR 2017 for this bid?

Bidders must submit a declaration under Rule 144 (xi) of the GFR 2017. Ensure non-restriction from specified countries and provide evidence of compliance. Include any necessary certifications (ISO/MSME/NABL) to support eligibility.

What is the scope of supply for this Indian Army tender?

Scope includes supply, installation, testing, commissioning of the Direct-to-Card Printer with RFID encoding, operator training, and providing any required statutory clearances. Accessories/consumables listed in the BoQ must be supplied with the printer, along with warranty and service support.

What is the condition for demonstrating the proposed ID printer?

The buyer may call for a product demonstration at short notice for verification and evaluation. Prepare the OEM data sheet, model specifications, and proof of technical capabilities to facilitate a rapid on-site or remote demonstration.

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