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Indian Coast Guard Vehicle Maintenance Tender 3500 L Water Tank Replacement India 2025

Bid Publish Date

25-Dec-2025, 1:20 pm

Bid End Date

05-Jan-2026, 2:00 pm

EMD

₹19,100

Location

DAMAN , DAMAN & DIU
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Progress

Issue25-Dec-2025, 1:20 pm
Technical01-May-2026, 1:39 pm
Financial
AwardCompleted
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Quantity

129

Category

Water tank replacement 3500 ltrs

Bid Type

Two Packet Bid

Key Highlights

  • • Minimum 3 years of proven experience in similar vehicle maintenance services
  • • EMD amount specified: ₹19,100; no advance payment permitted
  • • Option clause allows up to 25% quantity increase/decrease at contracted rates
  • • Warranty: warranty certificate required; defects corrected free of cost during warranty
  • • On-site dedicated service personnel; time-bound response per SLA
  • • No tender ID or dates to be disclosed in content; ensure OEM authorizations and registration
  • • Blacklisting clause: bidders with red flags disqualified
  • • Labour charges, labour-intensive maintenance, and full vehicle overhauling covered
  • • Payment terms: 30 days post-submission of invoice

Categories 46

SLIDER VALVES PAINTS AND PRIMERS PNEUMATIC MACHINERY MAGNET VALVE GARDEN TOOLS BLAST NIPPLES COOLANT PAINTING PNEUMATIC VALVES LUBE OIL PNEUMATIC CONING OIL PNEUMATIC SYSTEM LUBRICANT PRODUCT HOSE PIPE GEAR OIL AIRCRAFT WINDSHIELD WIPERS MILITARY VEHICLE SOLID ROCKET MOTORS VEHICLE WATER COOLED ENGINE NOZZLE ENGINE HARVESTER TRANSPORTATION OF DIESEL VALVE MOBIL OIL SPROCKET WIRE FILTER RETAINERS GEAR HEATING EQUIPMENTS WATER TANK PAINTS LUBRICATING OILS MACHINE OIL LUBRICANT DISTILLATION PIN BUSH COUPLING BLASTING MACHINE WATER HOSE WORM GEAR PETROLEUM FUELS LABOUR BLADE DISTEMPER

Tender Overview

Organization: Indian Coast Guard (Department of Defence) seeks services for comprehensive vehicle maintenance including 3500 L water tank replacement, hose reel replacement, hub greasing, wheel alignment, pressure gauges, throttle wiring, PTO pneumatic system work, oil changes, coolant and gear oil replacements, wiper blade replacement, R2 foam line, engine servicing, painting, pneumatic valves, radiators, PTO bearings/seals, exhaust primer, clamps, fittings, filters, and labour charges. estimated value not disclosed; EMD ₹19,100; 36 BOQ items listed but specific quantities not provided. Location is not specified; scope covers multiple vehicle maintenance activities with a focus on preventive and corrective servicing. Unique clause emphasizes option to adjust quantities up to 25% and extended delivery time with minimum 30 days. Warranty and on-site service are mandatory. This tender requires a minimum of 3 years in similar services and a warranty certificate with invoices.

  • Delivery terms include time-bound service with buyer supervision and no advance payment; payment after 30 days post-invoice.
  • The contract contemplates post-warranty service and field technicians to ensure timely rectification per SLA.
  • Submission requires registration and valid GST/PAN documentation, with blacklisting checks.

Technical Specifications & Requirements

  • Scope items include: water tank replacement (3500 L), hose reel, hub greasing, wheel alignment, pressure gauge, compound gauge, throttle wiring with outer sheath, PTO pneumatic system, differential oil, coolant, engine servicing complete overhauling, overall vehicle painting, pneumatic valve, radiator hoses (2 inch), PTO bearings and seals, fuel and oil filters, air pipes (8 mm), brass Nipples, fasteners (nut bolts with washers), cooling lines, exhaust primer, and related clamps and fittings.
  • No formal technical specifications are provided; bidders must rely on standard vehicle maintenance practices and ensure all items changed are of good quality under buyer supervision.
  • EMD: ₹19,100; warranty and SLA-based service commitments are required; no advance payment per terms.
  • ATC terms require dedicated service personnel during warranty and post-warranty support; option clause allows 25% quantity variation at contracted rates.

Terms, Conditions & Eligibility

  • EMD: ₹19,100; no advance payment; payment terms: payable after 30 days of invoice submission.
  • Experience: minimum 3 years in similar services; evidence to be provided in bid documents.
  • Delivery/Execution: delivery window as per option clause with minimum 30 days for additional time; extended delivery may occur during currency of contract.
  • Warranty/Support: warranty certificate with bill; defect rectification at no cost within warranty period; dedicated service personnel to attend service requests timely.
  • Documentation: registration certificate; GST registration; PAN; experience certificates; financial statements; OEM authorizations if applicable.
  • Compliance: bidder must not be blacklisted; parts to be of good quality and supervised by Buyer representative.
  • Clause adherence: 30-day bill payment term; no advance; SLA-based service levels; price adjustments controlled within option clause.

Key Specifications

  • Water tank replacement capacity: 3500 L

  • PTO pneumatic system, PTO bearings & oil seals specified

  • Engine servicing complete overhauling

  • Radiator hose and fuel/air system components including clamps and brass fittings

  • No advance payment; payment 30 days after invoice

  • 3 years minimum experience in similar services; warranty with bill

Terms & Conditions

  • EMD amount of ₹19,100; no advance payment terms

  • 25% quantity variation allowed during contract execution

  • Delivery and service SLA with on-site technicians required

Important Clauses

Payment Terms

Payment is released 30 days after invoice submission; no advance payment under any terms.

Delivery Schedule

Option to vary quantity up to 25% with extended delivery times; minimum extension period 30 days.

Penalties/Liquidated Damages

Not explicitly stated; SLA-based service levels imply penalties for delays or non-performance per bid terms.

Bidder Eligibility

  • At least 3 years of experience in similar vehicle maintenance services

  • Not blacklisted or flagged on GEM/Bid portals

  • Submit GST, PAN, experience, financials, and OEM authorizations as required

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Water tank replacement 3500 ltrs , Hose reel replacement , Hub Greasing , Wheel Alingment , Pressure Guage , Compound Guage , Throttle Wire with outer , PTO pneumatic system , Differential Oil , Coolant Replacement , Gear oil, PTO oil, Pump oil , Wiper blade replacement , R2 Foam Line , Labour charges , Engine Servicing complete overhauling , Painting of complete vehicle , Pneumatic Valve , Hose pipe radiator 2 inch , PTO Bearing , PTO oil seal , Air pipe 8 mm , Hex Nipple Brass x 4MM , PTO overhauling , PTO packing , Oil filter , Diesel Filter , Throttle Wire , Throttle outer , 2 inch Jubly Clamp , Half inch Jubly clamp , SS nut bolt 10x40 with washer , High tension nut bolt with washer 10x35 , Half inch Cooling line pipe , Exhaust primer service , Exhaust primer nozzle

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 4

GeM-Bidding-8741764.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 36 Items Sign in for GEM prices

#1

Water tank replacement 3500 ltrs

As per specification

1 job Delivery: 25 days
#2

Hose reel replacement

As per specification

2 job Delivery: 25 days
#3

Hub Greasing

As per specification

1 job Delivery: 25 days
#4

Wheel Alingment

As per specification

1 job Delivery: 25 days
#5

Pressure Guage

As per specification

1 job Delivery: 25 days
#6

Compound Guage

As per specification

1 job Delivery: 25 days
#7

Throttle Wire with outer

As per specification

1 job Delivery: 25 days
#8

PTO pneumatic system

As per specification

1 job Delivery: 25 days
#9

Differential Oil

As per specification

1 job Delivery: 25 days
#10

Coolant Replacement

As per specification

1 job Delivery: 25 days
#11

Gear oil, PTO oil, Pump oil

As per specification

1 job Delivery: 25 days
#12

Wiper blade replacement

As per specification

2 nos Delivery: 25 days
#13

R2 Foam Line

As per specification

1 job Delivery: 25 days
#14

Labour charges

As per specification

1 job Delivery: 25 days
#15

Engine Servicing complete overhauling

As per specification

1 job Delivery: 25 days
#16

Painting of complete vehicle

As per specification

1 job Delivery: 25 days
#17

Pneumatic Valve

As per specification

2 nos Delivery: 25 days
#18

Hose pipe radiator 2 inch

As per specification

1 nos Delivery: 25 days
#19

PTO Bearing

As per specification

2 nos Delivery: 25 days
#20

PTO oil seal

As per specification

2 nos Delivery: 25 days
#21

Air pipe 8 mm

As per specification

45 mtrs Delivery: 25 days
#22

Hex Nipple Brass x 4MM

As per specification

3 nos Delivery: 25 days
#23

PTO overhauling

As per specification

1 job Delivery: 25 days
#24

PTO packing

As per specification

1 job Delivery: 25 days
#25

Oil filter

As per specification

1 job Delivery: 25 days
#26

Diesel Filter

As per specification

2 nos Delivery: 25 days
#27

Throttle Wire

As per specification

10 mtrs Delivery: 25 days
#28

Throttle outer

As per specification

10 mtrs Delivery: 25 days
#29

2 inch Jubly Clamp

As per specification

2 nos Delivery: 25 days
#30

Half inch Jubly clamp

As per specification

2 nos Delivery: 25 days
#31

SS nut bolt 10x40 with washer

As per specification

8 nos Delivery: 25 days
#32

High tension nut bolt with washer 10x35

As per specification

6 nos Delivery: 25 days
#33

Half inch Cooling line pipe

As per specification

10 mtrs Delivery: 25 days
#34

Exhaust primer service

As per specification

1 job Delivery: 25 days
#35

Exhaust primer nozzle

As per specification

1 nos Delivery: 25 days
#36

Labour charges

As per specification

1 job Delivery: 25 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar maintenance work (minimum 3 years)

4

Financial statements / financial stability documents

5

EMD submission proof (payment receipt or bank guarantee for ₹19,100)

6

Technical bid documents detailing method of maintenance

7

OEM authorizations (if required) and manufacturer/service provider credentials

8

Registration certificate of the bidder

Technical Results

S.No Seller Item Date Status
1
R R FIRE   Under PMA
-05-01-2026 13:39:31
2
SHREE JAYA FIRE & RESCUE   Under PMA
-05-01-2026 12:53:19

Financial Results

Rank Seller Price Item
L1
SHREE JAYA FIRE & RESCUE(MSE,MII)( MSE Social Category:OBC )    Under PMA
Item Categories : Water tank replacement 3500 ltrs,Hose reel replacement,Hub Greasing,Wheel Alingment,Pressure Guage,

Frequently Asked Questions

Key insights about DAMAN & DIU tender market

How to bid for the Indian Coast Guard vehicle maintenance tender in India 2025?

Bidders must submit GST and PAN, experience certificates (minimum 3 years), financials, EMD of ₹19,100, and technical bid documents. Ensure OEM authorizations if applicable and confirm compliance with warranty and SLA requirements. Payment terms are after 30 days of invoice submission; no advance payments.

What documents are required for the coast guard maintenance bid in India?

Required documents include GST certificate, PAN, 3-year experience certificates, financial statements, EMD submission proof, technical bid, OEM authorization letters, and bidder registration certificate. Ensure all paperwork aligns with tender terms and CSC/SLA expectations.

What are the key technical scope items for this tender in India coast guard?

Scope covers water tank replacement (3500 L), hose reel replacement, hub greasing, wheel alignment, pressure gauges, throttle wiring, PTO pneumatic system, engine servicing, radiator and oil system components, wiper blades, and painting. 36 BOQ items are listed, but exact quantities are not disclosed.

What is the EMD amount and payment terms for the coast guard bid?

EMD is ₹19,100. Payment terms specify no advance; payment will be processed 30 days after receipt of invoice. Ensure timely submission of invoices aligned with service milestones and warranty obligations.

What experience is required to qualify for the coast guard service tender?

Bidders must demonstrate a minimum of 3 years in similar maintenance services. Documentation should include client references, project scopes, and outcome statements. Additional requirement includes warranty obligations and on-site service capability per SLA.

Are there any delivery extension provisions for quantity changes in this tender?

Yes. The purchaser may increase or decrease quantity up to 25% during contract and extend delivery time. The extension calculation is ( Increased quantity / Original quantity ) × Original delivery period, with a minimum of 30 days.

What warranty and service commitments are expected in this coast guard bid?

Vendors must provide a warranty certificate with the bill; defects rectified at no cost during the warranty period. Dedicated technical personnel must be deployed to ensure timely servicing and defect resolution as per the SLA outlined in the bid.

Is there any restriction on bidder blacklist status for this procurement?

Yes. Bidders flagged as red-flag or blacklisted are disqualified from participating. Ensure clean vendor history and confirm no adverse entries on GEM bidder databases prior to submission.

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