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Mohanlal And Vijayaben Arts And Commerce College Event Management Tender Gujarat 2026 IS 550 Compliance

Bid Publish Date

20-Feb-2026, 12:27 pm

Bid End Date

02-Mar-2026, 1:00 pm

Location

PANCH MAHALS , GUJARAT

Progress

Issue20-Feb-2026, 12:27 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Location-based tender in Panch Mahals, Gujarat for college-level event management
  • • ATC clause enabling ±25% scope/duration adjustment prior to contract issuance
  • • National level event management services for a two-day seminar/workshop
  • • No BOQ items available; emphasis on complete execution per SOW
  • • Uploaded ATC document; bidders must review and comply with special terms
  • • Education Department Gujarat as purchaser under state education procurement
  • • Two-day on-site delivery with logistics, coordination, and program execution focus
  • • Past experience in similar event management engagements recommended

Tender Overview

The Mohanlal And Vijayaben Arts And Commerce College in Panch Mahals, Gujarat invites bids for national-level event management services to execute a two-day seminar/workshop at the college premises. The scope is framed as complete event execution per the SOW, with the buyer’s Education Department Gujarat as the overseeing entity. The opportunity is driven by a non-BOQ, activity-driven requirement, requiring bidders to align with the college’s logistical, content, and on-site management needs. A key differentiator is the inclusion of an ATC-based quantity/duration flexibility up to 25%, allowing adjustments prior to contract issuance. This is a focused procurement for on-site event delivery with rigid, clear delivery windows and requirement alignment.

Technical Specifications & Requirements

  • Category: National Event/Exhibition/Workshop Management for a two-day on-site program
  • Location: Panch Mahals, Gujarat 388270
  • Organization: Mohanlal And Vijayaben Arts And Commerce College; Education Department Gujarat as purchaser
  • Scope: Complete execution of activity as per Statement of Work; no BOQ items available
  • ATC terms: Quantity/duration may be adjusted by ±25% at contract issue; post-issuance adjustments capped at 25%
  • Documentation: ATC document uploaded; bidders must review and comply with ATC provisions; no specified product category details beyond event management
  • Deliverables: On-site management, coordination, logistics, program execution, and attendee experience within designated two-day window
  • Compliance: No explicit standards listed; bidders should prepare to demonstrate event management capability and past similar engagements

Terms, Conditions & Eligibility

  • EMD: Not specified in tender data
  • Quantity/Duration: Adjustable up to 25% before contract issue; post-issuance adjustments restricted to 25%
  • Delivery: Two-day on-site engagement; schedule aligned with college calendar
  • ATC: Bidder must acknowledge and adhere to uploaded ATC document
  • Documents: Submit standard bid documents per T&C (GST, PAN, experience proofs, financials) as applicable to event management bids
  • Penalties/Warranty: Not detailed in available terms; bidders should seek ATC clarification for penalties and service level expectations

Key Specifications

  • Event management for two-day seminar/workshop at college premises

  • National level scope; no BOM; SOW-driven deliverables

  • ATC clause permitting ±25% quantity/duration adjustment

  • On-site program coordination, logistics, and attendee experience

  • Evidence of prior similar engagements and capability to manage campus events

Terms & Conditions

  • ATC allows expansion or reduction of contract quantity/duration by up to 25% before contract issuance

  • Delivery is a two-day on-site event at Panch Mahals, Gujarat

  • EMD and some documents not explicitly specified; bidders must review ATC for exact submissions

Important Clauses

Payment Terms

Not specified in the excerpt; bidders should consult ATC for payment schedule and milestones

Delivery Schedule

On-site two-day event delivery; schedule aligned to college activities per SOW

Penalties/Liquidated Damages

Not detailed; refer to ATC for any performance penalties or SLAs

Bidder Eligibility

  • Proven experience in managing college-level seminars/workshops

  • Financial solvency demonstrated by annual turnover or statements

  • Compliance with GST and PAN requirements; ability to submit ATC documents

Documents 4

GeM-Bidding-9017679.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event management projects

4

Financial statements or solvency proof

5

EMD/Security deposit documents (if required by ATC)

6

Technical bid documents demonstrating event management capabilities

7

OEM authorizations or partner letters (if applicable to services)

8

ATC-specific submission as uploaded

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Panch Mahals event management tender in Gujarat 2026?

Bidders should submit standard bid documents, review the ATC uploaded with the tender, and demonstrate prior two-day college event management experience. Ensure GST, PAN, financials, and experience certificates are included. Be prepared for a ±25% scope adjustment before contract issuance.

What documents are required for college event management bids in Gujarat?

Required documents include GST registration, PAN, experience certificates from similar seminars, financial statements, and ATC-compliant technical bid. Also provide any OEM authorizations if required and proof of past two-day campus event experience to prove capability.

What is the scope for a two-day seminar management tender in Gujarat?

Scope covers complete on-site execution per the SOW, including logistics, program coordination, and attendee experience for a two-day event at the college. No BOM exists; emphasis on end-to-end event delivery within the defined window.

What is the ATC quantity adjustment clause in this tender?

ATC allows the buyer to alter contract quantity or duration by up to 25% before contract issuance. After issuance, adjustments remain capped at 25%. Bidders must accept revised quantities or durations as a condition of bidding.

When is the delivery required for the two-day event in Gujarat?

Delivery is an on-site two-day event at Mohanlal And Vijayaben Arts And Commerce College, Panch Mahals, Gujarat. Scheduling follows the college calendar per the SOW and ATC terms, with on-site coordination required during the program.

What are the payment expectations for college event procurement in Gujarat?

Payment terms are not detailed in the excerpt; bidders should extract the ATC document for exact payment milestones, potential advance, and settlement after event completion, ensuring compliance with local procurement norms.

What past experience strengthens eligibility for this Gujarat bid?

Demonstrated management of college-level seminars/workshops or campus events, with references and experience certificates. Strong emphasis on logistics, on-site coordination, and attendee engagement; revenue and solvency proof via financial statements are beneficial.

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