West Central Railway Personal Fall Arrest System Tender Kota Rajasthan IS 3521 Part 1 Conforming 2026
Progress
Key Highlights
- • OEM authorization letter required with bid item and bid number
- • IS 3521 (Part 1) conformity for full body harnesses
- • Warranty: 1 year from final acceptance/installation, with 7-day rectification window
- • Penalty: 0.5% weekly delay, up to 10% total contract value
- • Delivery and installation at Kota Yard, Kota, Rajasthan
- • OEM dispatch challans, OEM invoices, and signed warranty certificates mandatory
Tender Overview
Organization: West Central Railway (Indian Railways) seeks procurement of Personal Fall Arrest System – Full Body Harness conforming to IS 3521 (Part 1), referenced under the Q3 category, to be delivered and installed at Kota Yard, Kota, Rajasthan. The buyer specifies delivery at SSE C and W Kota Yard near ICICI Bank, Mal Godam Road, Kota. The engagement includes installation and commissioning if within scope, with a clear emphasis on OEM warranty and after-sales service capabilities. The tender highlights a need for an established service network in INDIA, with a one-year warranty from final acceptance/commissioning date, and strict after-sales response times. A key differentiator is the OEM authorization requirement and supplier’s ability to provide OEM dispatch documents. No BOQ quantity is stated, and the estimated contract value is not disclosed.
Technical Specifications & Requirements
- Product name: Full Body Harness for fall arrest according to IS 3521 (Part 1) standards
- Certification requirement: IS 3521 (Part 1) compliance; OEM warranty certificates to be submitted at delivery
- Delivery/installation: At Kota Yard, Kota, Rajasthan; installation and commissioning included if in scope; after-sales service network required in INDIA
- Warranty & service: 1 year warranty from final acceptance; service window of 7 days for defect rectification; penalties 0.5% per week, up to 10% total contract value; PBG penalties potentially partial or full
- Documentation: OEM authorization letters specific to bid item and number; OEM dispatch challans/invoices; valid warranty certificates signed by OEM
- ATC: OEM-specific terms, not generic; delivery documents required at supply
Terms, Conditions & Eligibility
- GST: Bidder to self-assess GST applicability; reimbursement as per actuals or applicable rates, within quoted GST limits
- Warranty compliance: 1-year OEM warranty; post-warranty support presumed via OEM service centers; installation/commissioning details to be validated
- Penalty regime: 0.5% per week for delayed service; cumulative cap 10% of contract value; potential substitution with alternate supplier at seller’s risk and cost
- Submission prerequisites: OEM authorization letters; OEM dispatch documents; OEM warranty certificates; vendor must establish INDIA service centers
- Delivery address: Kota Yard, Mal Godam Road, Kota; contact number 9001017420
- EMD: Not specified in available data; bidders should verify requirements during bid submission
Key Specifications
-
Product/service names: Full Body Harness for fall arrest
-
Standards: IS 3521 (Part 1) compliance
-
Delivery location: Kota Yard, Kota, Rajasthan
-
Warranty: 1 year from final acceptance
-
After-sales: 7-day service rectification window; penalties as specified
-
Documentation: OEM authorization letters, OEM dispatch docs, warranty certificates
Terms & Conditions
-
OEM authorization letters and OEM documentation mandatory
-
IS 3521 (Part 1) conformity required for harnesses
-
1-year warranty with 7-day defect rectification window
Important Clauses
Payment Terms
GST applicability to be borne by bidder; reimbursement as per actuals or applicable rates within quoted GST, whichever is lower
Delivery Schedule
Delivery and installation at Kota Yard, Kota, with installation/commissioning if in scope; OEM warranty must be provided at delivery
Penalties/Liquidated Damages
0.5% of unit price per week for delays in service/rectification; cumulative cap 10% of contract value; option to use alternate supplier at seller’s risk; impact on PBG
Bidder Eligibility
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Must present OEM authorization letters specific to the bid item
-
Demonstrate capability with IS 3521 (Part 1) conforming harnesses
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Provide after-sales service network in INDIA with local service centers
Tender Data
Bid Details
Quantity
20
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Personal Fall Arrest System- Full Body Harness Conforming to IS 3521 (Part 1) (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kota
Delivery Pincodes
324002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akshat Punjlaut | 324002,DRM Office | Kota | Rajasthan | 324002 | 20 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10018695.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
OEM authorization letters specific to bid item and bid number
OEM dispatch challans and OEM invoices
OEM warranty certificates signed by OEM
Experience certificates demonstrating capability to supply IS 3521 (Part 1) conforming PPE
Financial statements and bank solvency documents
Installation/commissioning plan (if included in scope)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for IS 3521 Part 1 harness tender in Kota?
Bidders must submit OEM authorization letters specific to the bid item, OEM dispatch documents, and signed warranty certificates. Include GST details, 1-year OEM warranty proof, and evidence of a regional service center. Delivery is at Kota Yard, Kota, Rajasthan, with installation included if in scope.
What documents are required for Kota safety harness procurement?
Required documents include GST certificate, PAN, OEM authorization letters, OEM dispatch challans/invoices, OEM warranty certificates, and installation/maintenance plan. Experience certificates showing IS 3521 compliance and financial statements may be requested by the purchaser.
What standards must the harness conform to for this bid?
Housings must conform to IS 3521 (Part 1) for personal fall arrest systems. Submit OEM warranty certificates signed by the OEM and ensure service center availability in INDIA for timely maintenance and repairs.
What are the delivery and installation expectations for Kota?
Delivery must be to Kota Yard, Kota, Rajasthan, with installation/commissioning included if specified in scope. The contact point is SSE C and W Kota Yard; ensure OEM documentation arrives at delivery and maintain service readiness post-installation.
What are the warranty and penalty terms for this harness tender?
Warranty is 1 year from final acceptance; rectification within 7 days of notice. Penalty is 0.5% per week of unit price for delays, capped at 10% of contract value, with possible PBG implications and alternative sourcing at contractor risk.
How is GST handled for this Kota procurement?
Bidder must determine GST applicability. Reimbursement will be as per actuals or applicable rates, whichever is lower, up to the quoted GST percentage. No direct GST responsibility shift beyond this framework.