Gwalior Municipal Corporation Plants Tender Madhya Pradesh 2026 - ISI/MP Wages, 25% Option Clause, MSME GST 2026
Bid Publish Date
26-Sep-2026, 9:23 pm
Bid End Date
19-Oct-2026, 7:00 pm
EMD
₹20,000
Value
₹9,99,990
Location
Progress
Tender Overview
Gwalior Municipal Corporation of Gwalior, Madhya Pradesh invites bids for the procurement of Plants (Flowering, Foliage, Ornamental & Medicinal) under a single supply contract. The estimated value is ₹9,99,990 with an EMD of ₹20,000. The scope includes Supply, Installation, Testing and Commissioning of plants, with a 25% option to modify quantity during and after contract award. The tender requires Manufacturer Authorization from the OEM for authorized distributors and references the need for trade license, MSME status, and GST compliance. A complete bid must include complete certifications, turnover credentials, and a hard copy of financial instruments. The tender emphasizes delivery timelines aligned to last delivery order date and extended periods, plus a bidder performance consideration based on the option clause. This opportunity targets suppliers capable of meeting municipal landscaping needs and regulatory prerequisites in central India.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of goods.
- Turnover criteria: Minimum average annual turnover over the last 3 financial years; audited Balance Sheets or CA certificate to be uploaded.
- EMD: ₹20,000; submission through accepted channels as per bid document.
- Authorisation: OEM authorization from manufacturer for distributors; include contact details.
- Pre-qualification: Must possess Trade Licence/ MSME; MP PWD/EPF/GST compliance.
- Additional documents: PAN, GST, IT returns for 3 years, FDR hard copy, non-blacklisting certificate, MAf/copyright/trademark attachments.
- Delivery framework: Option to increase quantity up to 25%; delivery schedule linked to original order dates and extended periods; minimum 30 days when extended.
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased/decreased by up to 25% during and post award.
- Turnover verification: Provide audited balances or CA certificate showing three-year turnover; if company <3 years, use post-incorporation years.
- Certificates required: All certificates listed in ATC and corrigenda; non-submission leads to rejection.
- Attachments: Include work orders of ₹8 Lakh minimum, complete specialization certificates, and OEM copyright/trademark attachments.
- Documentation: PAN, GST certificate, ITR for 3 years, and a hard copy of FDR; ensure not blacklisted.
- Delivery/installation: Scope includes installation and commissioning aligned with delivery orders; adherence to MP regulatory norms.
Key Specifications
-
Scope: Supply, Installation, Testing and Commissioning of Plants
-
EMD: ₹20,000
-
Estimated value: ₹9,99,990
-
Option clause: Up to 25% quantity variation
-
Documents: MSME, GST, PAN, ITR 3 years
-
Authorization: OEM authorization required for distributors
-
FDR copy: Hard copy submission
-
Delivery: Linked to original delivery order with minimum 30 days extension
Terms & Conditions
-
EMD ₹20,000 and vendor must upload turnover proof for last 3 years
-
25% quantity variation rights granted to purchaser during/after contract
-
OEM authorization and trade licenses mandatory for participation
Important Clauses
Payment Terms
Not explicitly provided in purchase terms; bidder to refer ATC for payment milestones and acceptance criteria post-installation and commissioning.
Delivery Schedule
Delivery period is tied to the last date of the original delivery order; extended delivery time applies proportionally to increased quantity, with a minimum of 30 days.
Penalties/Liquidated Damages
Penalties for non-performance not detailed; standard procurement terms to be verified in the official ATC and corrigenda.
Bidder Eligibility
-
Average annual turnover of last 3 years meets minimum threshold as specified
-
MSME/trade license valid; GST registration active
-
OEM authorization for distributors; not blacklisted
Tender Data
Bid Details
Quantity
1000
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Plants (Flowering, Foliage, Ornamental & Medicinal) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Gwalior
Delivery Pincodes
474002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suresh Kumar Ahirwar | 474002,Krishan Narayan Sejwalkar Bhavan Near Taran Pushkar City Center Gwalior | Gwalior | Madhya Pradesh | 474002 | 1000 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9952649.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing last 3 years turnover
MSME/Trade licence
MP PWD/EPF compliance certificates
OEM authorization/Manufacturer Authorization
Non-blacklisting certificate
FDR hard copy
ITR for last 3 years
Stamp paper declaring not blacklisted and MAF for copyright/trademark
Bid security deposit (EMD) document
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for plants tender in Gwalior MP 2026?
Bidders must meet turnover requirements, provide three years of audited statements or CA certificates, submit GST and PAN, obtain OEM authorisation, and include MSME/trade licenses. EMD is ₹20,000 and a hard copy of FDR may be required. Ensure non-blacklisting proof and ITR for three years, then follow the ATC for submission.
What documents are required for the Gwalior plant bid 2026?
Required documents include GST certificate, PAN, audited turnover or CA certificate for three years, MSME/trade license, MP PWD/EPF/GST compliance, OEM authorization, non-blacklisting certificate, FDR hard copy, ITR for three years, and MAF for copyright/trademark if applicable.
What are the key technical requirements for plant supply in this tender?
Technical scope covers Supply, Installation, Testing and Commissioning of plants. Turnover proof is mandatory, OEM authorization for distributors, and delivery tied to the original order date with a 30-day minimum extension; 25% quantity variation is allowed by the purchaser.
What is the EMD amount and how is it submitted for this tender?
EMD is ₹20,000. Submit via the specified bid security process, ensuring the amount is refundable as per bid terms and not available until bid evaluation is complete; ensure PAN and GST match the bidder’s records.
What delivery terms govern quantity changes in this tender in MP?
The purchaser may alter quantity by up to 25% during contract; delivery time scales with added quantity using (additional quantity/original quantity) × original delivery period, minimum 30 days; extensions may cover original delivery period.
Which certifications or authorizations are mandatory for bidding?
Mandatory OEM authorization/Manufacturer Authorization for distributors; include stamp, business details, and MAF/copyright/trademark attachments; ensure trade license, GST, and EPF compliance as per ATC.
What is the estimated procurement value for the plants tender?
Estimated value is ₹9,99,990. The EMD is ₹20,000; the scope includes supply, installation, testing and commissioning of the plant materials; ensure compliance with local regulations and supplier capabilities for landscaping plants.
What is required to prove bidder eligibility in Gwalior tender?
Provide last three years turnover proof, GST registration, PAN, MSME/trade license, MP PWD/EPF compliance, non-blacklisting certificate, and COP/ Trademark attachments; submit IT returns and FDR as applicable to demonstrate financial and technical capability.