Indian Air Force PVC Card Printers Tender 2026 - Zebra PVC Printer ISI/ISO Standards & On-Site OEM Warranty 2026
Bid Publish Date
05-Aug-2026, 1:27 pm
Bid End Date
17-Aug-2026, 9:00 am
Value
₹85,000
Location
Progress
Key Highlights
- • Zebra PVC Card Printer per bid scope (explicit model expectation in bid scope)
- • On Site OEM Warranty (Years) requirement for the printer
- • Up to 25% quantity variation during order and currency of contract
- • Payment after user acceptance; delivery post-acceptance workflow
- • No BOQ items; bid relies on bid scope and OEM documentation
- • Compliance with Zebra brand specifications and warranty service coverage
- • Acceptance testing by user section as condition for payment
- • Electrical/operational compatibility with IAF card issuance processes
Tender Overview
The Indian Air Force (Department of Military Affairs) seeks a PVC Card Printer under the PVC Card Printers category, with an estimated value of ₹85,000. The tender indicates delivery and acceptance tied to user acceptance, and requires a PVC PRINTER ZEBRA model per bid scope. The scope emphasizes single-side dye-sublimation or CR80 card printing with lamination capability, and on-site OEM warranty. The absence of a BOQ implies the supplier must interpret the unit requirements from the bid scope and attach corresponding technical documentation. A key differentiator is the option clause enabling up to 25% quantity variation at contracted rates, impacting delivery planning and scheduling. Bidders should align with the user acceptance workflow and ensure compatibility with IAF card issuance processes, while anticipating a precise delivery timeline post-order. The procurement context is a government defense establishment prioritizing reliable, OEM-supported Zebra printers within budget constraints, with emphasis on warranty and service continuity. The tender requires a concrete delivery plan and alignment to the stated delivery terms and acceptance criteria. The opportunity is located within the Indian defense procurement ecosystem, with a focus on secure, standard-compliant PVC card production equipment.
Technical Specifications & Requirements
- Product Category: PVC Card Printer
- Printer Type: Zebra PVC Card Printer (as per bid scope)
- Print Capabilities: Full color on CR80 cards, edge-to-edge printing; lamination support may be referenced in scope
- Print Resolution & Speed: Noted by categories such as maximum dpi and print speed; exact values to be aligned with Zebra model chosen
- Warranty: On Site OEM Warranty (Years) required; documentation to prove OEM service coverage
- Certification/Compliance: OEM warranty and model-specified compliance; ensure model is Zebra certified and IS/IS0 aligned if applicable
- Delivery Scope: Delivery within terms defined by option clause; delivery date to be confirmed post-order; acceptance by user section
- Other: Ensure compatibility with user acceptance processes and IAF deployment environments
Terms, Conditions & Eligibility
- EMD/Financial Terms: Not explicitly stated; bidders must verify online submission requirements and ensure acceptance with user section
- Quantity Flex: Up to 25% increase/decrease in bid quantity at contract award and during contract currency
- Delivery Timeline: Calculated extension rules apply if option clause exercised; minimum extension mechanics defined
- Payment Terms: Payment processed after user acceptance; ensure alignment with acceptance criteria
- Bid Scope: PVC PRINTER ZEBRA per bid scope; delivery to user section; compliance with delivery and acceptance terms
- Warranty/Support: On Site OEM Warranty; ensure service coverage and authorized support
- Documentation: OEM authorization, product datasheets, and warranty certificates to be supplied to satisfy bid submission requirements
Key Specifications
-
PVC Card Printer from Zebra brand mentioned in bid scope
-
Print capability: full color CR80 cards; lamination support potential
-
Maximum print resolution: to be confirmed against Zebra model chosen
-
Print speed: CR80 single-sided color print speed and overruntime details
-
Edge-to-edge full card printing capability
-
On-site OEM warranty: number of years required
-
Delivery terms aligned with 25% quantity variation and acceptance testing
Terms & Conditions
-
Option clause allowing ±25% quantity variation at contract and during currency
-
Payment contingent on user acceptance; delivery after acceptance
-
On-site OEM warranty requirement with Zebra printer model
Important Clauses
Payment Terms
Payment processed after user acceptance; ensure alignment with acceptance criteria and delivery acceptance workflow
Delivery Schedule
Delivery period tied to acceptance; option clause may extend delivery period with specific calculation
Penalties/Liquidated Damages
Not explicitly specified; procurement follows standard delivery/acceptance penalties under buyer terms
Bidder Eligibility
-
Proven experience supplying PVC card printers to defense/government bodies
-
Authorized Zebra OEM partner or distributor with active warranty capability
-
GST registered bidder with satisfactory financial standing
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PVC Card Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Guntur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Guntur | Guntur | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9711961.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
2 Updates Update
Extended Deadline
17-Aug-2026, 3:30 am
Opening Date
17-Aug-2026, 4:00 am
Update
Extended Deadline
14-Aug-2026, 8:30 am
Opening Date
14-Aug-2026, 9:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates showing similar PVC printer supply
Financial statements for last 2 financial years
EMD submission documents (if applicable per portal guidance)
Technical bid documents with model datasheet
OEM authorization/certification from Zebra
Warranty certificate and service level commitments
Product compliance certificates
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Printer | Direct to Card (DTC) Printer supplied with one standard OEM Full Colour (YMCKO) Ribbon |
| Generic | Print Capability | Dual Sided Printing (Auto) |
| Generic | Lamination Supported | Not Supported, Single Sided, Dual Sided Or higher |
| Generic | Maximum Print Resolution (dpi) | 251 to 310, 311 to 610 Or higher |
| Print Speed | Edge to Edge (DTC) Full Card Colour Print Speed (Single Side) (in Cards per Hour for CR80 Size) | 100 to 199, 200 to 299, 300 to 399, 400 to 499 Or higher |
| Print Speed | Over the Edge (Re-Transfer) Full Card Colour Print Speed (Single side) (in Cards per hour for CR80 Size) | Not Applicable Or higher |
| Certification | On Site OEM Warranty (Years) | 1, 2, 3 Or higher |
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the PVC card printer tender in IAF 2026
To bid, verify Zebra model alignment with bid scope, obtain OEM authorization, and submit technical datasheets, warranty certificates, GST, PAN, and financials. Ensure acceptance-based payment terms and confirm 25% quantity variation rights. Provide delivery plan, user acceptance process, and service support commitments.
What documents are required for PVC printer bid in IAF
Submit GST certificate, PAN card, last 2 years financial statements, experience certificates for similar printer supply, OEM authorization from Zebra, technical bid with model datasheet, and on-site OEM warranty details. Include service support policy and acceptance criteria documentation.
What are the technical specifications for Zebra PVC printer bid
The bid scope specifies Zebra PVC Card Printer, CR80 card capability, lamination support, edge-to-edge full-color printing, and single-sided print speed. Maximum dpi and exact model-specific performance should be verified via the vendor datasheet and warranty terms, with OEM certification attached.
When is payment processed for IAF PVC printer procurement
Payment is processed after user acceptance of the delivered printer. Ensure timely completion of acceptance tests and obtain written confirmation from the user section to trigger payment, with warranty and service terms verified at delivery.
What is the delivery variation clause for IAF tender
The buyer reserves up to 25% quantity variation at contract; additional time calculations are (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and may extend delivery within the original period as per contract terms.
What warranty is required for Zebra PVC printers in this bid
The tender requires an On Site OEM Warranty (Years) from the Zebra OEM. Ensure warranty coverage details, on-site service response times, and parts availability are documented in the bid to meet acceptance and post-delivery support expectations.