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Shree Somnath Sanskrit University Junagadh videography services tender Gujarat 2025

Bid Publish Date

24-Dec-2025, 5:46 pm

Bid End Date

08-Jan-2026, 6:00 pm

Value

₹1,70,000

Location

JUNAGADH , GUJARAT

Progress

Issue24-Dec-2025, 5:46 pm
Technical01-Aug-2026, 2:36 pm
Financial
Award20-Jan-2026, 3:20 am
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

AD FILM SERVICES PHOTOGRAPHY SERVICE PHOTOGRAPHY WORK

Tender Overview

Shree Somnath Sanskrit University Junagadh invites bids for Videography and Photography Services including Event Coverage, Photo Editing, Digital Photography, 360° Panorama, Color Photography. Estimated value of ₹170,000 targets Gujarat region, with potential quantity/duration adjustments up to 25% at contract issuance and post-issuance. The procurement sits within the Education Department of Gujarat. No BOQ items are listed, indicating a broad service scope rather than fixed unit quantities. The project emphasizes comprehensive media coverage for university events, archival quality deliverables, and post-production capabilities. Acknowledging the absence of specific technical specs, bidders should propose robust workflows, on-site media capture, post-processing, and delivery formats suitable for university records.

Technical Specifications & Requirements

  • Service category: Videography and Photography Services (Event Coverage; Photo Editing; Digital Photography; 360 Degree Panorama; Color Photography).
  • Location emphasis: Gujarat state with operations in Junagadh region; delivery of high-resolution images and edited videos.
  • Deliverables: on-site event capture, post-production editing, color correction, and possibly 360° panorama content; final assets in standard formats suitable for academic archives.
  • Evaluation signals: lack of BOQ items and explicit standards; bidders should detail experience in academic event coverage, turnaround times, backup media strategies, and compatibility with university archival workflows.
  • Flexibility: 25% quantity/duration variance permissible at contract issue and thereafter; bidders must accept revised scope.
  • Documentation: reference to a file-hosted SOW/ATC; ensure alignment with university procurement norms.

Terms, Conditions & Eligibility

  • EMD amount not specified; verify during bid confirmation and arrange per governing guidelines.
  • Quantity/duration flexibility up to 25% at issue stage; post-issue adjustments allowed within 25%.
  • No BOQ items; emphasize ability to deliver comprehensive event media with post-production within academic standards.
  • Compliance: follow Buyer Added Terms and any linked SOW/ATC documents; confirm service scope alignment before submission.
  • Submission readiness: demonstrate prior academic/event media experience, with samples and client references.
  • Payment terms and delivery schedules to be clarified in the final ATC and contract documents.

Key Specifications

  • Product/Service: Videography and Photography Services for university events

  • Estimated value: ₹170,000

  • Location: Gujarat (Junagadh) with potential statewide execution

  • Service scope: event coverage, photo editing, digital photography, 360° panorama, color photography

  • Standards/Certifications: Not specified in tender data; bidders should reference standard archival formats and deliverables

  • Experience: prior academic/event media projects recommended

  • Delivery: post-production deliverables to be defined in SOW/ATC

Terms & Conditions

  • 25% contract quantity/duration flexibility at issue; post-issuance adjustments allowed up to 25%

  • EMD amount not stated; confirm the security requirement in ATC

  • No BOQ items provided; bidders must outline complete service deliverables and turnaround times

  • Provide samples and references for academic event videography and photography

  • Comply with Buyer Added Terms and any SOW/ATC attachments

Important Clauses

Delivery Terms

Deliverables to be finalized in the SOW/ATC; ensure timely post-production and archival-friendly formats.

Payment Terms

Payment terms to be defined in ATC; typically milestones aligned with deliverables and acceptance.

Penalties/Liquidated Damages

Any LD provisions to be specified in final contract; verify with procurement.

Bidder Eligibility

  • Demonstrated experience in videography and photography for academic or government events

  • Ability to deliver high-resolution images and edited video content in archival-friendly formats

  • Compliance with local procurement rules and submission of required documents

Documents 6

GeM-Bidding-8759987.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing relevant videography/photography work

4

Financial statements or proof of financial stability

5

EMD/Security deposit documentation (if applicable per final terms)

6

Technical bid documents and project samples

7

OEM authorizations or partner affiliations (if required by ATC/SOW)

Technical Results

S.No Seller Date Status
1BRIGHTROOT VENTURES PRIVATE LIMITED   Under PMA08-01-2026 14:36:10Disqualified
2DRISHTI PRODUCTION   Under PMA30-12-2025 14:35:37Disqualified
3RFP Digital Productions   Under PMA30-12-2025 18:44:10Disqualified
4Shree Hatkesh Photo   Under PMA30-12-2025 12:09:55Qualified
5SOCIAL TAXI   Under PMA08-01-2026 17:36:47Disqualified
6SURESH KHAKHAR   Under PMA08-01-2026 17:54:05Disqualified
7THE STORYBOOK PRODUCTION   Under PMA02-01-2026 18:05:38Disqualified
8THE TEAM   Under PMA07-01-2026 19:10:59Disqualified

Financial Results

Rank Seller Price Item
L1Shree Hatkesh Photo( MSE Social Category:General )    Under PMA₹1,69,710Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for videography services tender in Gujarat 2025

To bid for the videography and photography tender in Gujarat, ensure you submit GST, PAN, experience certificates, and financials along with technical proposals. Provide samples of academic event coverage and align with the SOW/ATC requirements, including 360° panorama capabilities and post-production workflow.

What documents are required for university videography tender in Junagadh

Required documents include GST certificate, PAN card, at least 3 years of relevant experience, client references for academic events, financial statements, EMD/security deposit (as per final terms), and technical bid with sample media portfolios to demonstrate editing capabilities.

What are the technical specifications for event photography tender Gujarat

Technical expectations emphasize high-resolution image capture, color accuracy, and diverse formats for archival use. Include post-production edits, color correction, and delivery of final assets in standard formats. If 360° panorama is requested, provide camera rig specifications and stitching workflow.

When is the deadline and how to prepare EMD for this tender

The tender requires EMD details in the final ATC; confirm exact amount and payment method. Prepare a security deposit as per the ATC guidelines, and ensure validity through bid submission. Timely submission with compliant documents is essential for consideration.

What are the payment terms for Shree Somnath Sanskrit University procurement

Payment terms will be specified in the ATC; typical arrangements include milestone-based payments upon acceptance of deliverables, with final settlement within 30 days of acceptance. Ensure your invoicing aligns with deliverables and acceptance criteria defined in the SOW.

How to demonstrate eligibility for academic media services tender Gujarat

Showcase prior academic event coverage projects, provide client letters, and include samples of edited videos and color-corrected images. Provide organizational turnover details, GST registration, and any ISO/industry standards you meet to strengthen eligibility.

What is the scope of services for 360-degree panorama in this tender

If included, the scope covers 360° panoramic photography/virtual tours; specify capture equipment, stitching software, file formats (e.g., JPEG/PNG), and delivery mediums. Include sample panorama projects and integration with university archival systems to meet requirements.

What standards or certifications are required for media service bidders

While the tender data lacks explicit standards, bidders should cite quality-control processes, archival-friendly deliverables, and any relevant certifications (e.g., ISO 9001 or equivalent) if claimed by the vendor. Provide evidence of consistent delivery quality.