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GEM

Gujarat Health & Family Welfare Department File Folders Handicraft Tender Panchmahal 2025

Bid Publish Date

26-Dec-2025, 6:09 pm

Bid End Date

15-Jan-2026, 7:00 pm

Location

PANCH MAHALS , GUJARAT

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 6:09 pm
Corrigendum12-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

90

Bid Type

Two Packet Bid

Tender Overview

The procure-to-pay activity is led by the Health & Family Welfare Department Gujarat for the purchase of handicraft file folders in the district of Panchmahal, Gujarat 388270. The contract scope covers Supply, Installation, Testing, Commissioning of the goods, plus training of operators and provision of any required statutory clearances. The buyer reserves a ±25% quantity option and a delivery-time framework tied to the original delivery period, with a minimum extension rule. The tender requires comprehensive certificates and a credible turnover profile, with a focus on ensuring timely delivery within the extended window if the option is exercised. The absence of BOQ items indicates a consolidated or undefined itemization at this stage, emphasizing compliance and capability over a fixed unit listing. This procurement targets reliable handicraft file folders with specified dimensions and finishes to meet health department administrative needs.

Technical Specifications & Requirements

  • Category: Material and Dimension; Sub-categories: Material, Length, Width, Height, Colour, Style, Features
  • Expected product type: handicraft file folders with defined dimensions and finish; no BOQ items present
  • Scope includes Supply Installation Testing Commissioning and operator training; statutory clearances if required
  • Documentation should include certificates and turnover evidence; delivery terms align to option clause with extended timelines
  • Key evaluation factors: compliance with specified dimensions and finish, material quality, and ability to deliver within the contract window; no fixed price schedule disclosed
  • Emphasis on the organization’s ability to meet the supply and installation requirements and provide post-delivery support

Terms, Conditions & Eligibility

  • EMD/Performance terms: Not explicitly disclosed; bidders must meet bid document conditions and provide necessary certificates
  • Turnover criteria: Minimum average annual turnover over the last three years as indicated in the bid document; audited balance sheets or CA certificate acceptable
  • Delivery timeline: Delivery to commence after order; option for quantity adjustment up to ±25% with extended delivery time rules defined; minimum extension 30 days
  • Documents: GST, PAN, experience certificates, financial statements, and technical certificates as per bid; compliance with ATC and Corrigendum
  • Scope: Includes supply, installation, testing, commissioning, and training; statutory clearances if required
  • Delivery conditions: Extended time rules apply if order quantity changes; compliance with all terms of the bid document

Key Specifications

  • Product category: File Folders-Handicraft

  • Dimensions: Length, Width, Height as specified in tender

  • Material and finish: specified category under Material and Dimension

  • Colour and Style: defined in tender; features to be detailed by bidder

Terms & Conditions

  • Delivery quantity may vary by ±25% with extended delivery rules

  • Scope includes supply, installation, testing, commissioning, and operator training

  • Minimum turnover and certificate submissions required as per bid document

Important Clauses

Payment Terms

Not explicitly disclosed in provided data; bidders should refer to bid document ATC for payment schedule and terms

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time rules apply with minimum 30 days if quantity increases

Penalties/Liquidated Damages

Not specified in available data; penalties, if any, would be in bid document/T&Cs

Bidder Eligibility

  • Minimum average annual turnover as indicated in bid document for last 3 years

  • Evidence: audited balance sheets or CA certificate

  • Capability to supply, install, test, commission, and train operators; with potential statutory clearances

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Material and Dimension Material Jute
Material and Dimension Length 13.3858373116829 Or higher
Material and Dimension Width 10.6299296298658 Or higher
Material and Dimension Height 0.787402194804878 Or higher
Style and Colour Colour Black
Style and Colour Style Traditional
Generic Features Hand Embroidery

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

Experience certificates for past similar supply projects

5

Technical bid documents and certificate of compliance

6

OEM authorizations or dealer/distributor authorization (if applicable)

7

Any statutory clearance certificates (if required)

8

Bid security as per tender terms

Corrigendum Updates

3 Updates
#1

Update

12-Jan-2026

Extended Deadline

15-Jan-2026, 7:00 pm

Opening Date

15-Jan-2026, 7:30 pm

#2

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 7:00 pm

Opening Date

12-Jan-2026, 7:30 pm

#3

Update

05-Jan-2026

Extended Deadline

08-Jan-2026, 7:00 pm

Opening Date

08-Jan-2026, 7:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on Panchmahal file folders tender in Gujarat 2025

Bidders should submit GST, PAN, turnover certificates, and experience proofs as per the bid document. Ensure supply, installation, testing, commissioning, and operator training are covered. Adhere to the ±25% quantity option clause and provide required statutory clearances if applicable.

What documents are required for Gujarat Health file folders tender submission

Submit GST registration, PAN card, 3-year turnover evidence (audited balance sheets or CA certificate), experience certificates for similar projects, technical bid documents, and OEM authorization if applicable. Include any ATC-compliant certificates and statutory clearances requested.

What are the delivery terms for file folders tender in Gujarat

Delivery begins after the original delivery order; if quantity increases by up to 25%, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days extension.

How is the minimum turnover requirement determined for Gujarat file folders tender

The tender requires the minimum average annual turnover for the last three years, as indicated in the bid document. Provide audited statements or CA-certified turnover figures to prove capability.

What is included in the scope of supply for the file folders bid

Scope includes supply, installation, testing, commissioning, and operator training, plus any statutory clearances required. The bidder must ensure post-delivery support and documentation as per ATC and Corrigendum.

Which certifications are needed for the file folders procurement in Gujarat

While exact certifications aren’t listed in the provided data, bidders should refer to the bid document for mandatory certificates and ATC compliance; ensure all required documents are uploaded with the bid.

When can the option to increase quantity be exercised for this tender

The purchaser reserves the right to increase quantity up to 25% at contract rates at contract placement or during the currency, with delivery extension rules applying as specified.