Indian Air Force Digital Hand-held VHF Transceiver Tender 2026 Maharashtra - VHF Radio Equipment 2 Years Warranty 2026
Progress
Tender Overview
The Indian Air Force invites bids for a Digital Hand-held VHF Transceiver (per MHA QR Q2) with an estimated contract value not disclosed and an EMD of ₹170,000. The procurement aims to equip air force units with reliable VHF radio communication devices, including OEM warranty, installation support, and after-sales service across India. A key differentiator is the option to modify quantities by ±25% during and after contract award, at contracted rates, with delivery timing calculated per the specified formula. Bidders must provide OEM warranties and service-network details. Data sheets must align with offered products, ensuring no technical mismatch. GST considerations and vendor code creation documents are required at bid submission. The warranty window is 2 years from final acceptance or post-installation testing, whichever is later. The vendor should maintain a national service footprint and training capability.
Key Specifications
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Digital Hand-held VHF Transceiver
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EMD: ₹170,000
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Warranty: 2 years
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Quantity variation: ±25%
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OEM warranty certificates
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Data Sheet alignment with offered product
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Service centers in India
Terms & Conditions
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EMD must be submitted as bid security of ₹170,000
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Warranty period is 2 years with OEM support
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Quantity may vary ±25% during/after contract at contracted rates
Important Clauses
Payment Terms
GST payable by bidder; GST reimbursement per actuals or applicable rates; payment terms as per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time formula with minimum 30 days
Penalties/Liquidated Damages
Not specified in available terms; ensure compliance with LOA terms and invoke LD as per standard MCA/IAF guidelines if applicable
Bidder Eligibility
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Proven experience in supplying digital hand-held radio transceivers or comparable military telecom equipment
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Manufacturers or authorized distributors with valid OEM authorizations
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Financial capacity to mobilize ₹170,000 EMD and sustain supply during contract
Tender Data
Bid Details
Quantity
50
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
17
Past Performance
50 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Digital Hand-held VHF Transceiver as per MHA QR (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dibrugarh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dibrugarh | Dibrugarh | - | - | 50 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-9812219.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by bank
Data Sheet of offered product(s)
OEM authorization documents (if applicable)
OEM warranty certificates to be provided at delivery
Proof of existing service centers/after-sales network in INDIA
Any other documents required for Vendor Code Creation per bid terms
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Digital Hand-held VHF Transceiver tender in India?
To bid, provide the Data Sheet, OEM authorization if applicable, and submit the EMD of ₹170,000. Include PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure service centers are listed in India and warranty certificates accompany delivery. Adhere to the option clause for ±25% quantity changes.
What documents are required for eligibility in the IAF transceiver tender in 2026?
Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Include Data Sheet, OEM authorizations, and proof of Indian service centers. Provide OEM warranty certificates at delivery and ensure data sheet matches product parameters to avoid rejection.
What are the technical specs for the IAF VHF transceiver tender?
No explicit technical specs published; bidders must align with the Data Sheet of offered transceiver and ensure compliance with MHA QR (Q2). Provide manufacturer details, life-cycle claim of at least 7 years, and warranty terms with two-year coverage from final acceptance.
What is the payout and delivery requirement in this tender?
Delivery period starts after the last date of the initial delivery order; quantity may increase/decrease by up to 25% at contracted rates. If extended, timing follows the formula (additional/original) × original period with a minimum of 30 days.
What is the warranty and service obligation for bidders in this procurement?
A 2-year warranty from final acceptance or post-installation testing; OEM warranty certificates must be provided at delivery. Bidders must demonstrate a nationwide service network in India and provide installation, commissioning, training, and maintenance support without delays.
What are the GST implications and documentation needed for submission?
Bidder pays applicable GST; reimbursement will be per actuals or quoted GST rate. Include GSTIN and GST-related documents; ensure GST is reflected in bid and supported by EFT/Payment details.
How to verify Data Sheet alignment with offered transceiver in bid?
Upload the official Data Sheet and ensure all technical parameters match the provided product. Any mismatch can lead to bid rejection; cross-check frequency, power, channels, and durability as per vendor documentation.
Who qualifies for OEM authorizations in this IAF tender?
Bidders must supply OEM authorization letters if not the manufacturer. Authorized distributors with proof of authorization should accompany the bid, ensuring traceability to the original equipment maker.