MRPL Security Equipment Procurement Dakshina Kannada Karnataka 2025 MRPL Materials Department

Tender Overview

• Mangalore Refinery & Petrochemicals Limited (MRPL) through its Materials Department invites bids for procurement in the Karnataka region (DAKSHINA KANNADA, 574109). The tender references multiple internal product categories under MRPL procurement scope, with a broad itemized BOQ (37 total items) but no item-specific specifications disclosed in the available data. The contract includes an option clause allowing up to 25% quantity fluctuation at contracted rates, and an extended delivery calculation mechanism aligned to the original delivery period, subject to a minimum of 30 days. Key differentiator is the flexible quantity mechanism and GST-compliant invoicing requirements.
• The tender emphasizes compliance through GeM portal processes, including GST invoicing and inspection arrangements via a designated Nominated Inspection Agency. The procurement is managed by MRPL’s Materials Department with a focus on ensuring timely delivery and contractual compliance under purchase orders and delivery schedules.
• This opportunity requires bidders to prepare GST-related documentation and bank details for EFT mandates, along with PAN and GSTIN copies, and to upload GST invoices and payment screenshots during GeM submission. The document set includes termination rights for non-performance and mandatory compliance with delivery & invoicing terms.
• Potential bidders should note the lack of detailed product specifications in the provided data and prepare to align submissions with MRPL’s downstream requirements, standard GeM processes, and the option-based quantity adjustments.

Technical Specifications & Requirements

• No explicit technical specifications provided in the tender data
• Bidder must anticipate MRPL's standard GeM invoicing requirements: upload GST invoice and GST payment screenshot during bid generation
• Required documentation to be uploaded at vendor creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
• Invoicing must reflect the consignee name and the consignee GSTIN; GST applicability will be reimbursed per actuals or as per applicable rates (whichever is lower), within quoted GST percentages
• The tender includes a 25% quantity option to be exercised during contract and extended delivery periods with a defined calculation formula
• Nominated Inspection Agency will conduct inspections on behalf of MRPL; inspection process to be confirmed with the selected agency
• The procurement relies on MRPL’s internal terms for termination due to non-delivery or misrepresentation; bidders should ensure capability and financial stability to mitigate risk

Terms, Conditions & Eligibility

• EMD/ security deposits: Not expressly stated in the data; bidders must comply with standard GeM guidelines and MRPL terms
• GST/Tax: GST is to be checked by bidders; reimbursement as per actuals or applicable rates; GSTIN and GST invoicing mandated
• Delivery & penalties: Delivery period terms exist with option to extend; termination rights include non-delivery, misrepresentation, bankruptcy, and payment/default risks
• Submission docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST invoice and payment screenshot on GeM; invoice in consignee name with GSTIN
• Inspection: Nominated Inspection Agency to be confirmed; supplier must cooperate with inspection activities
• Contract flexibility: Quantity may increase/decrease by up to 25% during order placement and currency of contract at contracted rates
• Compliance: Bidders must comply with all listed terms; non-compliance may lead to contract termination or penalties