GEM

MRPL Security Equipment Procurement Dakshina Kannada Karnataka 2025 MRPL Materials Department

Bid Publish Date

09-Dec-2025, 4:08 pm

Bid End Date

19-Dec-2025, 5:00 pm

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue09-Dec-2025, 4:08 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4559

Category

1300018589

Bid Type

Two Packet Bid

Key Highlights

  • • MRPL procurement in Karnataka with 25% quantity option clause and extended delivery calculations
  • • GST invoicing rules: GSTIN, GST payment screenshots, and consignee-directed invoicing
  • • Mandatory GST, PAN, Cancelled Cheque, and EFT Mandate documents for vendor setup
  • • Inspection to be conducted by a Nominated Inspection Agency on MRPL’s behalf
  • • Delivery terms hinge on original delivery period with extension formula and minimum 30 days
  • • No explicit product specifications provided in data; rely on MRPL GeM process and downstream requirements
  • • Contract termination rights include non-delivery, misrepresentation, bankruptcy, and default scenarios

Categories 36

BED MILLING MACHINE FLOATING ROOF RADIAL DRILLING MACHINE PLATFORM SCALE FOAM FIRE EQUIPMENT ANGLE ANGLE COCK TRANSITION METALS SAFETY SHOWER ELECTRICAL SUBSTATION STATIC CONVERTERS BULB RING FIRE PROTECTION SYSTEM COUPLINGS FLAME DETECTORS MANUFACTURING MACHINERY SAFE DEPOSIT LOCKER SUB STATION MILITARY VEHICLE RUBBER WASHER VALVE PARTS AND ACCESSORIES SOLID ROCKET MOTORS ROOF TANK OIL TANK NOZZLE FLOATING TANK VALVE WATER SUPPLY MATERIAL FILTER RETAINERS SPRAYER FIRE FIGHTING EQUIPMENT COOLING TOWER FIRE SUPPRESSION SYSTEM BLASTING MACHINE TANKS AND CYLINDERS

Tender Overview

  • Mangalore Refinery & Petrochemicals Limited (MRPL) through its Materials Department invites bids for procurement in the Karnataka region (DAKSHINA KANNADA, 574109). The tender references multiple internal product categories under MRPL procurement scope, with a broad itemized BOQ (37 total items) but no item-specific specifications disclosed in the available data. The contract includes an option clause allowing up to 25% quantity fluctuation at contracted rates, and an extended delivery calculation mechanism aligned to the original delivery period, subject to a minimum of 30 days. Key differentiator is the flexible quantity mechanism and GST-compliant invoicing requirements.
  • The tender emphasizes compliance through GeM portal processes, including GST invoicing and inspection arrangements via a designated Nominated Inspection Agency. The procurement is managed by MRPL’s Materials Department with a focus on ensuring timely delivery and contractual compliance under purchase orders and delivery schedules.
  • This opportunity requires bidders to prepare GST-related documentation and bank details for EFT mandates, along with PAN and GSTIN copies, and to upload GST invoices and payment screenshots during GeM submission. The document set includes termination rights for non-performance and mandatory compliance with delivery & invoicing terms.
  • Potential bidders should note the lack of detailed product specifications in the provided data and prepare to align submissions with MRPL’s downstream requirements, standard GeM processes, and the option-based quantity adjustments.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender data
  • Bidder must anticipate MRPL's standard GeM invoicing requirements: upload GST invoice and GST payment screenshot during bid generation
  • Required documentation to be uploaded at vendor creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
  • Invoicing must reflect the consignee name and the consignee GSTIN; GST applicability will be reimbursed per actuals or as per applicable rates (whichever is lower), within quoted GST percentages
  • The tender includes a 25% quantity option to be exercised during contract and extended delivery periods with a defined calculation formula
  • Nominated Inspection Agency will conduct inspections on behalf of MRPL; inspection process to be confirmed with the selected agency
  • The procurement relies on MRPL’s internal terms for termination due to non-delivery or misrepresentation; bidders should ensure capability and financial stability to mitigate risk

Terms, Conditions & Eligibility

  • EMD/ security deposits: Not expressly stated in the data; bidders must comply with standard GeM guidelines and MRPL terms
  • GST/Tax: GST is to be checked by bidders; reimbursement as per actuals or applicable rates; GSTIN and GST invoicing mandated
  • Delivery & penalties: Delivery period terms exist with option to extend; termination rights include non-delivery, misrepresentation, bankruptcy, and payment/default risks
  • Submission docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST invoice and payment screenshot on GeM; invoice in consignee name with GSTIN
  • Inspection: Nominated Inspection Agency to be confirmed; supplier must cooperate with inspection activities
  • Contract flexibility: Quantity may increase/decrease by up to 25% during order placement and currency of contract at contracted rates
  • Compliance: Bidders must comply with all listed terms; non-compliance may lead to contract termination or penalties

Key Specifications

  • No explicit product specifications available in tender data

  • Quantity flexibility: up to 25% increase/decrease at contracted rates

  • Delivery period adjustments tied to original delivery period with minimum 30 days

  • GST reimbursement mechanism: actuals or applicable rate, whichever lower

  • GeM portal invoicing and GST documentation requirements

  • Nominated Inspection Agency to conduct third-party inspection

Terms & Conditions

  • Delivery window can extend with option clause; minimum 30 days extension

  • GST and invoicing must be compliant with consignee GSTIN

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GeM upload of GST invoice and payment screenshot

Important Clauses

Payment Terms

GST reimbursement per actuals or applicable rate (whichever is lower); invoicing must be GST-compliant and in consignee name with consignee GSTIN; GeM uploads required

Delivery Schedule

Delivery period may be extended with 25% quantity variation; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Contract termination rights if material not delivered or misrepresented; penalties may apply for non-performance, delays, or defective materials

Bidder Eligibility

  • Compliance with GeM portal submission requirements (GST invoice, payment screenshots)

  • Ability to supply within MRPL delivery window and handle 25% quantity fluctuations

  • Documentation readiness: PAN, GSTIN, Cancelled Cheque, EFT Mandate; financial stability

Past Similar Tenders (Historical Results)

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Posted: 15 April 2025
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Posted: 2 January 2025
Closed: 17 January 2025
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Mangalore Refinery & Petrochemicals Limited

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Posted: 16 January 2025
Closed: 27 January 2025
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Posted: 21 April 2025
Closed: 6 May 2025
GEM

Bill of Quantities (BOQ) 37 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1300018589 FIRE HYDRANT LANDING VALVEAS PER IS 529 50 pieces sunil_materials 60
2 1300018320 SPINDLE ASSY FFIRE LANDING VALVE GUN ME 200 pieces sunil_materials 60
3 1300018676 BONNET COMPLETE ASSLYFHYDLANDING VAL 100 pieces sunil_materials 60
4 1300018606 FEMALE COUPLING WASHER RUBBER NEOPRENES 1,000 pieces sunil_materials 60
5 1300018376 RUBBER WASHER NEOPRENE OD83MM ID12MM 5 1,000 pieces sunil_materials 60
6 1300018374 RUBBER WASHERNEOPRENE OD90MMID 80MM 500 pieces sunil_materials 60
7 1300039522 BRAIDED FLEXIBLE HIGH PRESSURE HOSE 1 100 pieces sunil_materials 60
8 1300018463 NOZZLESS WSERRATED END19MM FHOSE REE 10 pieces sunil_materials 60
9 1300031284 WATER CUM FOAM NOZZLE FOR MONITORS 1 pieces sunil_materials 60
10 1300030645 HOSE PVC BRAIDED 50MM DIA 30MTR LONG 2 pieces sunil_materials 60
11 1000126288 HYDRANT HANDWHEEL 200 pieces sunil_materials 60
12 1000126289 VAPOUR SEAL GLASS OD 120MM 10 pieces sunil_materials 60
13 1000126292 VAPOUR SEAL GLASS OD 200MM 10 pieces sunil_materials 60
14 1300018486 MVW SPRAY NOZZLE k equal 22 ANGLE 120 DEG 200 pieces sunil_materials 60
15 1300018488 MVW SPRAY NOZZLEK FACTOR equal 41ORIFICE S 200 pieces sunil_materials 60
16 1300018485 MVW SPRAY NOZZLEK51 120DEG 200 pieces sunil_materials 60
17 1300038616 93 O C QUARTZOID BULB 100 pieces sunil_materials 60
18 1300038617 141 O C QUARTZOID BULB 100 pieces sunil_materials 60
19 1300018605 FEMALE COUPLINGS 63MM FEMALE INST WIH 50 pieces sunil_materials 60
20 1300018379 RUBBER BLANK CAP FOR FOAM INLET 63MM DIA 100 pieces sunil_materials 60
21 1300000261 COTTON KNITTED HANDGLOVES1012 WPVC 250 pieces sunil_materials 60
22 1300075249 HIGH VELOCITY WATER SPRAY NOZZLES FOR FIRE PROTECTION SYSTEM FOR ELECTRIC TRANSFORMER 100 pieces sunil_materials 60
23 1300074897 3 FOAM INLET COUPLING WITH SS 63 MM INST MALE COUPLING WITH NRV 10 pieces sunil_materials 60
24 1300074898 4 FOAM INLET COUPLING WITH SS 63 MM INST MALE COUPLING WITH NRV 10 pieces sunil_materials 60
25 1000174202 FOAM MAKER FOR FLOATING ROOF TANK INLET AND OUTLET OF 2 X 3 50 NB 80 NB CAPACITY 10 pieces sunil_materials 60
26 1000174203 FOAM MAKER FOR FLOATING ROOF TANK INLET AND OUTLET OF 2 12 X4 65 NB 100 NB CAPACITY 10 pieces sunil_materials 60
27 1000174204 FOAM MAKER FOR FLOATING ROOF TANK INLET AND OUTLET OF 3 X 6 80 NB 150 NB CAPACITY 10 pieces sunil_materials 60
28 1000174205 FOAM POURER FOR FLOATING ROOF TANK SUITABLE FOR 2 X 3 50 NB 80 NB 1 pieces sunil_materials 60
29 1000174206 FOAM POURER FOR FLOATING ROOF TANK SUITABLE FOR FOAM MAKER 2 12 X 4 65 NB 100 NB 1 pieces sunil_materials 60
30 1000174207 FOAM POURER FOR FLOATING ROOF TANK SUITABLE FOR FOAM MAKER 3 X 6 80 150 NB 1 pieces sunil_materials 60
31 1000174198 FOAM CHAMBER W VAPOR SEAL FOR FIXED ROOF TANKINLET AND OUTLET OF 80 NB X 150 NB 3 X6 SIZES 1 pieces sunil_materials 60
32 1000174199 FOAM CHAMBER W VAPOR SEAL FOR FIXED ROOF TANKINLET AND OUTLET OF 65 NB X 100 NB 2 12 X4 SIZES 1 pieces sunil_materials 60
33 1000174201 FOAM CHAMBER W VAPOR SEAL FOR FIXED ROOF TANKINLET AND OUTLET OF 100 NB X 200 NB 4 X8 SIZES 1 pieces sunil_materials 60
34 1000104657 DELUGE VALVE DIAPHRAGM FOR MODEL H2PART NO 4035 SIZE 200NB MAKE HD FIRE PROTECT 5 pieces sunil_materials 60
35 1000104663 DELUGE VALVE RUBBER SEAT FOR MODEL H2 PART NO 4027 SIZE 200NB MAKE HD FIRE PROTECT 5 pieces sunil_materials 60
36 1000104672 DELUGE VALVE CLAPPER RUBBER CLAMP PART NO 4026 MOC DUCTILE IRON FOR MODEL H2 SIZE 200NB MAKE HD FIRE PROTECT 5 pieces sunil_materials 60
37 1000104681 DELUGE VALVE DIAPHRAGAM CLAMP RING PART NO 4030 MOC BRONZE FOR MODEL H2 SIZE 200NB MAKE HD FIRE PROTECT 5 pieces sunil_materials 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate certified by bank

5

GST invoice and GST payment screenshot uploaded on GeM

6

Invoice in the name of Consignee with Consignee GSTIN

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid MRPL procurement in Karnataka 2025

To bid MRPL procurement in Dakshina Kannada, register on GeM, upload PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure GST invoice is in consignee name with consignee GSTIN. Understand the 25% quantity option and delivery extension formula. Prepare long-term supply capability and financial statements.

What documents are required for MRPL GeM bid

Submit PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by Bank, and ensure GST invoice uploads on GeM with payment screenshot. Invoicing must reflect consignee name and GSTIN; ensure GST rates align with actuals or lower applicable rates.

What are MRPL delivery terms and extension rules

Delivery is governed by the original delivery period with an option to increase quantity by up to 25% during contract. Extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; supplier must maintain performance within adjusted schedule.

What is the role of the Nominated Inspection Agency MRPL

MRPL appoints a Nominated Inspection Agency to conduct inspections on behalf of MRPL. Suppliers must cooperate, provide required materials for inspection, and comply with QA/QC checks as part of contract fulfillment; inspection outcomes influence acceptance and payment release.

What are MRPL payment and GST reimbursement terms

GST reimbursement will be as per actuals or applicable rates (whichever is lower), bounded by quoted GST%. Invoicing must be GST-compliant and submitted via GeM; payment timelines align with GeM processes and contract terms.

How to ensure eligibility for MRPL 2025 tender in Karnataka

Meet GeM submission requirements, provide PAN, GSTIN, EFT mandate, and bank-certified data. Demonstrate capability to absorb 25% quantity variation, comply with delivery timelines, and pass any third-party inspection via the Nominated Inspection Agency.

What happens if MRPL materials are not delivered on time

MRPL may terminate the contract or portion thereof for non-delivery, misrepresentation, or failure to deliver materials promptly. The terms also permit action if delivery is delayed or defective materials are not replaced or rectified within the stipulated period.