Indian Army Department Of Military Affairs Central IT Equipment Tender 2026 – ISO 9001, EMD ₹150000, Multi-Item Bid
Bid Publish Date
16-Oct-2026, 9:35 pm
Bid End Date
27-Oct-2026, 9:00 pm
EMD
₹1,50,000
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a multi‑item IT and audiovisual equipment tender comprising central servers, thin clients, LED monitors, webcams, input devices, standalone PCs, UPS units, networking gear, projectors, printers, shredder, interactive panels, and related accessories. The procurement scope covers 26 items with diverse hardware including 8GB RAM systems, 256GB SSD storage, 27 inch Full HD displays, 1 KVA to 5 KVA UPS, Epson projectors, Brother MFD printers, and 65 inch interactive panels, along with cabling and racks. Estimated value is not disclosed; EMD is ₹150,000. Delivery terms allow quantity variations up to 25% during contract performance.
- Organization: Indian Army, Department Of Military Affairs
- Product/Service: Central IT hardware and AV equipment package
- Location: not specified; procurement of national scope
- Key differentiator: broad multi-vendor hardware bundle with ISO 9001 requirement and post‑award service expectations
- Unique aspects: mandatory material test certificates, BIS/type tests, OEM authorizations, and 15‑day defect rectification requirement
Technical Specifications & Requirements
- Titles include: Central Server, Thin Client 8GB RAM 256GB SSD, HP 27 Inch Full HD Monitors, Logitech Webcam 720 & 1080p, Wired Keyboard & USB Optical Mouse, Standalone PC 27 Inch i7 16GB RAM SSD with mouse and wired keyboard, UPS 1 KVA and above, HDMI/Network cables, 24 Port Gigabit Switch, Network Rack 12U/18U/24U, UPS 5 KVA, 12V 65Ah Battery, Epson Projector with screen 8x6 ft, Brother DCP Auto Duplex Printer, MFD Printer, Shredder, 97 inch+ Interactive Panel, and related accessories.
- Standards/Compliance: ISO 9001 certification required for bidder or OEM; Material Test Certificate to accompany supply; BIS/type test and other product certificates as per bid; warranty and service commitments with defined response times.
- Delivery/Installation: delivery schedule governed by option clause; extendable delivery period with formal calculations; installation and commissioning implied by device category.
- Quality/Testing: buyer’s lab to conduct material testing; acceptance based on lab results; warranty servicing window defined.
Terms, Conditions & Eligibility
- EMD: ₹150,000
- Delivery: quantity variation up to 25% of bid quantity; processing across extended periods with formula ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Experience/Certification: ISO 9001 certification required for bidder or OEM; BIS/type test and other product certifications as specified
- Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; mandatory certificates uploaded with bid; material test certificates to accompany supply
- Warranty & Penalties: 15 days defect rectification window; 0.5% unit price penalty per week of delay; cumulative penalties capped at 10% of contract value; PBG may be used to recover penalties; failure to rectify may trigger alternative sourcing at bidder’s risk
- Other: OEM authorizations; adherence to ATC; non‑compliance may lead to bid rejection
Key Specifications
-
- Product names: Central Server, Thin Client 8GB RAM 256GB SSD, 27" Full HD LED Monitors, Logitech Webcam (720p & 1080p), Wired Keyboard, USB Optical Mouse, Mouse Pad, Standalone PC 27" i7 16GB RAM SSD, UPS 1 KVA, HDMI/Network cables, RJ-45 connectors, 24 Port Gigabit Switch, Network Rack 12U/18U/24U, UPS 5 KVA, 12V 65Ah Battery, Epson projector with screen 8' x 6', Brother DCP Auto Duplex Printer, Cartridge, Paper Shredder, UPS 3.5 KVA, Interactive Smart Panel 65", HDMI/USB cables, MFD Printer, Cartridges
-
- Qualitative standards: ISO 9001 certification for bidder or OEM; Material Test Certificate with supply; BIS/type test certificates as per product specs; warranty service terms
-
- Quantities/values: Not disclosed; EMD ₹150,000; clause allows up to 25% quantity change during/after contract
-
- Delivery/installation: Delivery period adjustable per option clause; minimum additional time 30 days; execution aligned with delivery orders
Terms & Conditions
-
Option Clause permits ±25% quantity variation during and after contract at contracted rates
-
EMD fixed at ₹150,000; payment terms unspecified in ATC but must accompany bid
-
ISO 9001 Certification required; material test certificates and BIS/type tests mandatory
-
Warranty: 15 days defect rectification; 0.5% weekly penalty; max 10% contract value penalty
-
Delivery schedule and penalties governed by extended delivery time formula and PBG implications
Important Clauses
Payment Terms
Not explicitly disclosed in ATC; bidders must prepare to submit payment terms aligning with contract, with PBG and post-delivery settlement as per standard government practice and ATC
Delivery Schedule
Option clause allows quantity and delivery period adjustments; delivery time calculations apply with minimum 30 days; delivery starts after last delivery order date
Penalties/Liquidated Damages
0.5% of unit price per week for defect rectification delay; cumulative cap 10% of total contract value; post‑cap remedies include sourcing from alternate suppliers at bidder’s risk; PBG can be used to recover penalties
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
Compliance with BIS/type test certificates for relevant products
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Provision of Material Test Certificate with supply
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GST registration and valid PAN as per tender requirements
Tender Data
Bid Details
Quantity
939
Category
Central Server
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
15 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Central Server , Thin Client 8GB RAM 256GB SSD N Computing C400 8GB and 1GB , LED Monitors HP 27 Inch Full HD HDMI and DP , Logitech Webcam 720 and 1080p full HD , Key Board Wired , Mouse USB Optical Wired , Mouse Pad , Satndalone PC 27 inch i7 16GB RAM SSD with Mouse and wired keyboard , UPS 1 KVA , HDMI Cable , UTP Cable , RJ 45 Connector , 24 Port Gigabit Switch , Nework Rack 12U 18U and 24U with accessories , UPS 5 KVA Double Conversion , 12V 65Ah Battery for UPS , Projector with screen size 8 feet x 6 feet Epson , Brother DCP Auto Duplex Printer , Cartridge Brother DCP Auto Duplex Printer , Paper Shredder , UPS 3.5 KVA , Battery 12V 65Ah for UPS , Interactive Smart Panel 65 Inch with Speaker System , High Speed HDMI and USB Cable , MFD Printer , Cartridge MFD Printer
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 2 | 180 | - |
Authority Records
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Documents 5
GeM-Bidding-10027808.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
26 Items Sign in to view GEM price trends Sign in for GEM prices
Central Server
Central Server
Thin Client 8GB RAM 256GB SSD N Computing C400 8GB and 1GB
Thin Client 8GB RAM 256GB SSD N Computing C400 8GB and 1GB
LED Monitors HP 27 Inch Full HD HDMI and DP
LED Monitors HP 27 Inch Full HD HDMI and DP
Logitech Webcam 720 and 1080p full HD
Logitech Webcam 720 and 1080p full HD
Key Board Wired
Key Board Wired
Mouse USB Optical Wired
Mouse USB Optical Wired
Mouse Pad
Mouse Pad
Satndalone PC 27 inch i7 16GB RAM SSD with Mouse and wired keyboard
Satndalone PC 27 inch i7 16GB RAM SSD with Mouse and wired keyboard
UPS 1 KVA
UPS 1 KVA
HDMI Cable
HDMI Cable
UTP Cable
UTP Cable
RJ 45 Connector
RJ 45 Connector
24 Port Gigabit Switch
24 Port Gigabit Switch
Nework Rack 12U 18U and 24U with accessories
Nework Rack 12U 18U and 24U with accessories
UPS 5 KVA Double Conversion
UPS 5 KVA Double Conversion
12V 65Ah Battery for UPS
12V 65Ah Battery for UPS
Projector with screen size 8 feet x 6 feet Epson
Projector with screen size 8 feet x 6 feet Epson
Brother DCP Auto Duplex Printer
Brother DCP Auto Duplex Printer
Cartridge Brother DCP Auto Duplex Printer
Cartridge Brother DCP Auto Duplex Printer
Paper Shredder
Paper Shredder
UPS 3.5 KVA
UPS 3.5 KVA
Battery 12V 65Ah for UPS
Battery 12V 65Ah for UPS
Interactive Smart Panel 65 Inch with Speaker System
Interactive Smart Panel 65 Inch with Speaker System
High Speed HDMI and USB Cable
High Speed HDMI and USB Cable
MFD Printer
MFD Printer
Cartridge MFD Printer
Cartridge MFD Printer
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Central Server | Central Server | 2 | nos | buyer_110g1 | 180 | |
| 2 | Thin Client 8GB RAM 256GB SSD N Computing C400 8GB and 1GB | Thin Client 8GB RAM 256GB SSD N Computing C400 8GB and 1GB | 25 | nos | buyer_110g1 | 180 | |
| 3 | LED Monitors HP 27 Inch Full HD HDMI and DP | LED Monitors HP 27 Inch Full HD HDMI and DP | 25 | nos | buyer_110g1 | 180 | |
| 4 | Logitech Webcam 720 and 1080p full HD | Logitech Webcam 720 and 1080p full HD | 30 | nos | buyer_110g1 | 180 | |
| 5 | Key Board Wired | Key Board Wired | 25 | nos | buyer_110g1 | 180 | |
| 6 | Mouse USB Optical Wired | Mouse USB Optical Wired | 25 | nos | buyer_110g1 | 180 | |
| 7 | Mouse Pad | Mouse Pad | 25 | nos | buyer_110g1 | 180 | |
| 8 | Satndalone PC 27 inch i7 16GB RAM SSD with Mouse and wired keyboard | Satndalone PC 27 inch i7 16GB RAM SSD with Mouse and wired keyboard | 4 | nos | buyer_110g1 | 180 | |
| 9 | UPS 1 KVA | UPS 1 KVA | 4 | nos | buyer_110g1 | 180 | |
| 10 | HDMI Cable | HDMI Cable | 90 | mtr | buyer_110g1 | 180 | |
| 11 | UTP Cable | UTP Cable | 600 | mtr | buyer_110g1 | 180 | |
| 12 | RJ 45 Connector | RJ 45 Connector | 20 | nos | buyer_110g1 | 180 | |
| 13 | 24 Port Gigabit Switch | 24 Port Gigabit Switch | 3 | nos | buyer_110g1 | 180 | |
| 14 | Nework Rack 12U 18U and 24U with accessories | Nework Rack 12U 18U and 24U with accessories | 2 | nos | buyer_110g1 | 180 | |
| 15 | UPS 5 KVA Double Conversion | UPS 5 KVA Double Conversion | 1 | nos | buyer_110g1 | 180 | |
| 16 | 12V 65Ah Battery for UPS | 12V 65Ah Battery for UPS | 20 | nos | buyer_110g1 | 180 | |
| 17 | Projector with screen size 8 feet x 6 feet Epson | Projector with screen size 8 feet x 6 feet Epson | 3 | nos | buyer_110g1 | 180 | |
| 18 | Brother DCP Auto Duplex Printer | Brother DCP Auto Duplex Printer | 1 | nos | buyer_110g1 | 180 | |
| 19 | Cartridge Brother DCP Auto Duplex Printer | Cartridge Brother DCP Auto Duplex Printer | 5 | nos | buyer_110g1 | 180 | |
| 20 | Paper Shredder | Paper Shredder | 2 | nos | buyer_110g1 | 180 | |
| 21 | UPS 3.5 KVA | UPS 3.5 KVA | 1 | nos | buyer_110g1 | 180 | |
| 22 | Battery 12V 65Ah for UPS | Battery 12V 65Ah for UPS | 5 | nos | buyer_110g1 | 180 | |
| 23 | Interactive Smart Panel 65 Inch with Speaker System | Interactive Smart Panel 65 Inch with Speaker System | 1 | nos | buyer_110g1 | 180 | |
| 24 | High Speed HDMI and USB Cable | High Speed HDMI and USB Cable | 15 | mtr | buyer_110g1 | 180 | |
| 25 | MFD Printer | MFD Printer | 1 | nos | buyer_110g1 | 180 | |
| 26 | Cartridge MFD Printer | Cartridge MFD Printer | 4 | nos | buyer_110g1 | 180 |
Categories
21
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Required Documents
PAN Card
GSTIN certificate
Cancelled cheque (bank details)
EFT mandate certified by bank
ISO 9001 certificate ( bidder or OEM )
Material Test Certificate
BIS license / Type Test certificate
OEM authorization / certificates as per product specifications
Technical compliance certificates and other certificates as prescribed
Frequently Asked Questions
How to bid for the Indian Army IT equipment tender 2026 in India?
To bid, bidders must meet ISO 9001 requirements, provide BIS/type/test certificates, and attach Material Test Certificate with supply. Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations. Ensure EMD ₹150,000 is included and comply with the 25% quantity variation clause.
What documents are required for Indian Army procurement of IT hardware?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate (bidder or OEM), Material Test Certificate, BIS/type test certificates, OEM authorizations, and all relevant technical compliance certificates specified in the bid.
What are the key technical specifications for the Army central server and peripherals?
Specifications cover central server, thin client 8GB RAM 256GB SSD, 27" HP Full HD monitors, Logitech webcams (720p/1080p), wired keyboards and mice, UPS units (1 KVA to 5 KVA), 24‑port gigabit switch, 65" interactive panel, and Epson/Brother devices. ISO 9001 and material test certificates are mandatory.
When is the delivery deadline and how are delays penalized in this tender?
Delivery timing follows the option clause; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Penalties apply at 0.5% of unit price per week for defect rectification delays, up to 10% of contract value.
What is the EMD amount and how must it be paid for this bid?
EMD is ₹150,000. Bid submission must include the EMD as specified by the IT equipment tender terms; payment mechanisms typical include demand draft or online transfer, with bidder’s ability to recover or retain the EMD through performance security.
What warranty and post‑sales service terms are required for Army equipment?
Warranty requires defect rectification within 15 days of notice; penalties at 0.5% per week of unit price; cumulative penalties capped at 10% of contract value; failure to rectify may lead to alternative sourcing at bidder’s risk and PBG forfeiture.
What certifications are mandatory for hardware suppliers in this Army tender?
Mandatory certifications include ISO 9001 for bidder or OEM, Material Test Certificate, BIS license, and type/test certificates as per product specifications; ATC may impose additional compliance requirements to be uploaded with the bid.
Is there a quantity variation clause for this procurement?
Yes. The Purchaser may increase or decrease quantity up to 25% during contract placement and currency, with adjusted delivery time calculated per the specified formula and minimum 30 days.