Indian Army Branded Office Equipment Tender Ernakulam Kerala 2026 - Dot Matrix Printer LED TV Split AC Tables
Progress
Tender Overview
The opportunity is issued by the Indian Army (Department Of Military Affairs) for a set of branded office products located in ERNAKULAM, KERALA 682001. Items include a Branded Dot Matrix Printer, Branded LED Smart TV, Executive office table, Branded Split AC 2 Ton, and SS Rectangular Mesh Bin, distributed across 6 line items. Although precise quantities and estimated value are not disclosed, the tender carries a mandatory preference for local bidders to ensure rapid supply, installation, and on-site electrical fittings. The contract features a flexible quantity option of up to 25% increase over bid quantity and again up to 25% during the currency of the contract at contracted rates, with delivery time calculated from the last delivery order date. A unique logistics emphasis is placed on avoiding damage by prioritizing local vendors.
Technical Specifications & Requirements
There are no explicit product specifications provided in the tender data. The BoQ lists 6 items with placeholders (N/A) for quantity and unit, indicating a generic requirement rather than itemized technical criteria. The ATC clauses emphasize delivery urgency, local supplier preference, and GST-compliant invoicing on GeM, including the need to upload GST invoice and GST portal payment confirmation during invoicing. The absence of standard references means bidders must rely on brand reputation and general product capability to meet government equipment standards that align with office-fit-out essentials. Suppliers should prepare for on-site installation and electricity fittings as per local codes.
Terms, Conditions & Eligibility
Key terms include a blanket 25% quantity variation both at initial placement and during contract currency, with delivery timelines anchored to the original delivery window and extended period calculations. The tender requires GST-compliant invoicing on GeM, including a GST portal payment confirmation screenshot. A strong preference for local bidders is stated to ensure smooth supply, installation, and risk mitigation of transport damage. Other explicit eligibility criteria or payment terms are not described in the provided data.
Key Specifications
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- Item category: Branded office equipment (Dot Matrix Printer, LED Smart TV, Executive table, Split AC 2 Ton, SS Mesh Bin)
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- Quantity: Not disclosed in BoQ (N/A), 6 total items
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- Estimated value: Not specified
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- Delivery: From last date of original delivery order; option to extend delivery time with 30-day minimum
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- Standards: Not specified; prioritize on-site installation and electricity fittings
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- Certifications: GST-compliant invoicing on GeM; GST payment confirmation screenshot
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- Brand/OEM: Not specified; bidders to demonstrate capability for branded items
Terms & Conditions
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EMD: Not specified in data; bidder should verify applicability via GeM terms
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Delivery: Additional time calculations require minimum 30 days and may extend to original period
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Local bidder preference: Priority for supply, installation, and risk mitigation
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GST invoicing: Must upload GST invoice and GST portal payment confirmation on GeM
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Quantity flexibility: Up to 25% increase during initial contract and currency term
Important Clauses
Payment Terms
GST-compliant invoicing on GeM with GST portal payment confirmation; no explicit cash terms provided
Delivery Schedule
Delivery period begins after the last date of the original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; bidders should seek clarity on LDs during bid submission
Bidder Eligibility
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Local bidders given priority for urgent store items and on-site installation
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Must have capability for branded office equipment supply and on-site electrical fittings
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GST registration and GST-invoice submission via GeM portal
Tender Data
Bid Details
Quantity
23
Category
Branded Dot Matrix Printer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
195
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Branded Dot Matrix Printer , Branded LED Smart TV , Executive office table , Branded Split AC 2 Ton , SS Rectangular Mesh Bin
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ernakulam | Ernakulam | - | - | 8 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9747991.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Branded Dot Matrix Printer
Branded Dot Matrix Printer preferably Epson LQ-310
Branded LED Smart TV
Branded LED TV 50 Inch 4K Ultra HD AI Smart LED Google TV preferably Sony and LG
Executive office table
Executive office table with side table and foot rest Material Teak Wood Two sided drawers with locks Size 76 x 120 x 60 inch Side table size 3 x 2 feet Side table contains facility of drawers with locks and computer connectivity As per sample given by buyer
Branded Split AC 2 Ton
2 Ton Split Air Conditioner 5 Star preferably Voltas and LG AI Convertible with stabilizer comma electricity fittings and 12 mtrs extra copper pipe including installation charges
SS Rectangular Mesh Bin
Heavy duty SS Rectangular Mesh Box Size 04 x 04 x 3 point 5 Capacity 500 kgs Sample will be given by the buyer
Branded LED Smart TV
Branded LED TV 32 Inch 4K Ultra HD AI Smart LED Google TV preferably Sony and LG
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Branded Dot Matrix Printer | Branded Dot Matrix Printer preferably Epson LQ-310 | 8 | nos | [email protected] | 15 | |
| 2 | Branded LED Smart TV | Branded LED TV 50 Inch 4K Ultra HD AI Smart LED Google TV preferably Sony and LG | 2 | nos | [email protected] | 15 | |
| 3 | Executive office table | Executive office table with side table and foot rest Material Teak Wood Two sided drawers with locks Size 76 x 120 x 60 inch Side table size 3 x 2 feet Side table contains facility of drawers with locks and computer connectivity As per sample given by buyer | 2 | nos | [email protected] | 15 | |
| 4 | Branded Split AC 2 Ton | 2 Ton Split Air Conditioner 5 Star preferably Voltas and LG AI Convertible with stabilizer comma electricity fittings and 12 mtrs extra copper pipe including installation charges | 2 | nos | [email protected] | 15 | |
| 5 | SS Rectangular Mesh Bin | Heavy duty SS Rectangular Mesh Box Size 04 x 04 x 3 point 5 Capacity 500 kgs Sample will be given by the buyer | 8 | nos | [email protected] | 15 | |
| 6 | Branded LED Smart TV | Branded LED TV 32 Inch 4K Ultra HD AI Smart LED Google TV preferably Sony and LG | 1 | nos | [email protected] | 15 |
Categories
18
Required Documents
GST registration certificate
PAN card
Experience certificates (if any) for related office equipment supply
Financial statements demonstrating financial stability
EMD/Security deposit documents (if applicable per policy)
Technical bid documents (brand, model, warranty) if required
OEM authorizations or dealer approvals for branded items
Any local facility proofs or installation capability documents
Frequently Asked Questions
Key insights about KERALA tender market
How to participate in Indian Army tender for Branded office equipment in Kerala
Bidders should verify local eligibility, ensure GST registration, and prepare GeM-compliant bids with GST invoice provisions. The tender permits up to 25% quantity variation and requires on-site installation readiness. Ensure Branded Dot Matrix Printer, LED TV, executive tables, 2 Ton ACs, and mesh bins meet branding and warranty expectations.
What documents are required for the ERNAKULAM, Kerala office equipment bid
Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD documents (as applicable), technical declarations for brand compatibility, OEM authorizations, installation capability proof, and GST portal payout confirmations as part of the GeM invoice package.
What delivery terms apply to the Indian Army supply contract in Kerala
Delivery starts from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What are the GST invoice requirements for GeM portal submissions
Bidders must upload scanned GST invoice and a screenshot confirming GST payment on the GeM portal. Ensure the invoice reflects the correct GSTIN, HSN/SAC codes, and applicable GST rates for branded office equipment.
Which items are included in the Kerala Indian Army tender 2026
The scope includes a Branded Dot Matrix Printer, Branded LED Smart TV, Executive office table, Branded Split AC 2 Ton, and SS Rectangular Mesh Bin. BoQ shows 6 items total with N/A quantities, emphasizing brand fit and local installation capability.
Is there a preference for local bidders in the Kerala tender
Yes, the buyer explicitly prefers local bidders to ensure urgent supply, smooth installation, electricity fittings, and reduced risk of damage during transport, highlighting a strong regional suitability criterion for participation.
What constitutes the 25% quantity variation clause in this tender
The purchaser may increase or decrease quantity up to 25% at contract award and during contract currency at contracted rates. Delivery time is recalculated per extension formula with a minimum 30 days, ensuring flexibility for demand fluctuations.
What installation considerations are required for this equipment tender
Bidders should demonstrate readiness for on-site installation and electricity fittings per local codes. This includes secure mounting for executive tables, proper electrical connections for ACs, and safe integration of printers, TVs, and mesh bins within office spaces.