National Institute Of Technology Hamirpur Microsoft 365 A3 Education Institutions Tender Himachal Pradesh 2026
Bid Publish Date
29-Aug-2026, 3:26 pm
Bid End Date
19-Sep-2026, 4:00 pm
Location
Progress
Key Highlights
- • Exact product requirement: Microsoft 365 A3 education licenses for 250 users
- • Location-specific procurement: Hamirpur, Himachal Pradesh campus deployment
- • Variation rights: quantity may vary by up to 25% during and after award
- • Delivery terms: tied to the last date of original delivery order with minimum 30 days for extensions
- • Documentation: mandatory upload of all certificates per Bid Document/ATC/Corrigendum
- • Scope: Supply, Installation, Testing and Commissioning (SITC) of software licenses
- • No BOQ items present; emphasis on licensing and deployment services
- • Eligibility hinges on certificate submission and compliance with buyer terms
Tender Overview
The National Institute Of Technology Hamirpur (Himachal Pradesh) plans to procure Microsoft 365 A3 licenses for Education Institutions (250 users). The project scope covers Supply, Installation, Testing and Commissioning of the software suite. The contract allows a 25% quantity variation during both initial purchase and currency of the contract. Delivery windows are linked to the last date of the original delivery order, with possible extension on the same contracted rates. Bidders must ensure all relevant certificates/uploaded documents per the Bid Document and ATC/Corrigendum. This procurement targets a standardized, campus-wide productivity and collaboration environment with clear terms on variation and acceptance.
Technical Specifications & Requirements
- Product/Service: Microsoft 365 A3 education license for 250 users (students, staff, faculty)
- Deliverables: Supply, Installation, Testing and Commissioning of the Microsoft 365 A3 suite
- Scope notes: 25% quantity increase/decrease permitted during contract at contracted rates; delivery period calculation uses (Actual/Original) × Original delivery period with a minimum 30 days
- Compliance: Certificates required as per Bid Document/ATC/Corrigendum; no BOQ items
- Location: HAMIRPUR, HIMACHAL PRADESH-174304; installs within campus infrastructure
- Certificate requirements: Upload all requested certificates to avoid bid rejection; generic attestations not sufficient
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity during contract
- Scope of Supply: Includes Supply, Installation, Testing and Commissioning of the Microsoft 365 A3 licenses
- Delivery/Timeline: Delivery period linked to last date of original delivery order; extended time rules apply per option clause
- Certificates: Bidders must upload all certificates/documents sought in the Bid Document/ATC/Corrigendum; non-compliance leads to rejection
- Payment/Contracting: Terms aligned with standard government procurement; actual payment terms not detailed in available data
- Important: No BOQ items; scope is software licensing with deployment services
Key Specifications
-
Product/service names: Microsoft 365 A3 education license for campuses
-
Quantities: 250 users; scope allows ±25% variation
-
Estimated value: not disclosed
-
Experience: prior deployment of Microsoft 365 in education institutions recommended
-
Quality/standards: compliance with bid documents and ATC; no explicit IS/ISO codes provided
Terms & Conditions
-
Quantity variation up to 25% during contract
-
Delivery period calculated from original delivery order date
-
Mandatory certificate uploads to avoid bid rejection
Important Clauses
Payment Terms
Not explicitly stated; standard procurement may apply; verify in Bid Document/ATC
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time rules apply with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; confirm in final tender documents
Bidder Eligibility
-
Eligibility requires uploading all specified certificates per Bid Document/ATC/Corrigendum
-
Experience in supplying and deploying software licenses for education institutions recommended
-
Financial viability evidenced by required financial statements and GST/PAN compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Microsoft 365 A3, for Education Institutions (250 users) for students /staff and Faculty
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Hamirpur
Delivery Pincodes
177005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashok Kumar | 177005,Registrar, National Institute of Technology Hamirpur | Hamirpur | Himachal Pradesh | 177005 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9821580.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to similar software licensing deployments
Financial statements demonstrating solvency (as required by terms)
EMD/Security deposit documentation (if applicable)
Technical bid documents and compliance certificates
OEM authorizations or reseller agreements for Microsoft 365 A3 licenses
ATC/Corrigendum certificates (if issued)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid on the Microsoft 365 A3 tender in Hamirpur Himachal Pradesh 2026?
Bidders must meet several eligibility criteria for this Microsoft 365 A3 tender in Hamirpur. Required qualifications include prior Microsoft 365 licensing deployments in education, GST registration, PAN, and financial statements. Submit OEM authorizations and technical compliance certificates with the bid. Ensure certificate uploads per ATC/Corrigendum and comply with the 25% quantity variation clause.
What documents are required for the NIIT Hamirpur tender submission?
Prepare GST registration, PAN card, experience certificates, and financial statements. Include Microsoft-authorized certifications or OEM authorizations for Microsoft 365 A3, along with technical bid documents and any ATC/Corrigendum certificates. Also provide EMD/security documents if demanded by the final tender, and ensure all uploads are complete.
What are the technical specifications for Microsoft 365 A3 in education tenders?
The tender specifies Microsoft 365 A3 education license for 250 users, with SITC scope (Supply, Installation, Testing, Commissioning). No explicit global standards are listed; ensure licensing terms are compliant with Microsoft licensing policies and campus deployment requirements, and provide installation/testing milestones within delivery timelines.
When is the delivery window for the Hamirpur Microsoft 365 tender?
Delivery timing is linked to the last date of the original delivery order, with a minimum extension mechanism. If the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to a minimum of 30 days. Verify exact dates in the final order.
What are the EMD or security requirements for this procurement?
EMD details are not disclosed in the provided data. Bidders should refer to the Bid Document/ATC for the exact EMD amount, payment method, and submission timeline. Prepare an EMD compatible with government procurement norms and attach proof with the bid submission.
What is the scope of supply for the NIIT Hamirpur Microsoft 365 tender?
Scope includes Supply, Installation, Testing and Commissioning of the Microsoft 365 A3 licenses for educational use. Ensure delivery aligns with campus deployment standards, provide user enablement, and supply any required migration or onboarding support as part of SITC.
What certificates are mandatory to upload for bid acceptance?
Bidders must upload all certificates sought in the Bid Document/ATC/Corrigendum. This typically includes OEM authorizations for Microsoft 365, licensing compliance certificates, financial viability proofs, and any quality or security certifications requested by the purchaser.
Are there quantity variation rights I should plan for in this tender?
Yes, the purchaser reserves the right to vary quantity by up to 25% during the contract and at the time of placement. Plan pricing, licensing packs, and deployment readiness to accommodate potential 25% adjustments without affecting unit pricing.