Border Roads Organisation Earth Moving Equipment Hiring - Wheeled Loader Tender Gangtok, 2026
Bid Publish Date
17-Aug-2026, 10:05 am
Bid End Date
01-Sep-2026, 11:00 am
EMD
₹12,860
Value
₹12,86,000
Progress
Key Highlights
- • Specific brand/OEM requirements: None stated; focus on wheeled loader and related earth moving equipment
- • Technical certifications/standards: Not specified in tender text
- • Special clauses: 50% quantity/duration adjustment at issue of contract; post-award optional scope expansion
- • Important eligibility criteria: no liquidation or bankruptcy; bid security via EMD modes
- • Warranty/AMC requirements: Not specified
- • Penalty/performance bond: Not specified in terms; PBG/DD options outlined
Tender Overview
The Border Roads Organisation (Department of Defence) invites bids for hourly hiring of Earth Moving Equipment, specifically Wheeled Loaders, and related Material Handling Equipment as per buyer’s requirement. Estimated value is ₹1,286,000 with an EMD of ₹12,860. Location: Gangtok, Sikkim. The procurement targets equipment hire on a per-hour basis to support road construction and maintenance activities under the BRO mandate. The tender allows a 50% adjustment to contract quantity or duration at award and during contract execution, aligning with project workloads. Unique clause: bidder must accept revised scope with consent, ensuring project continuity.
- Organization: Border Roads Organisation
- Product: Earth Moving Equipment (Wheeled Loader) and related material handling gear
- Delivery basis: per hour basis with buyer-specified duration
- Key differentiator: flexible quantity/duration clauses up to 50%; emphasis on ongoing equipment availability and service continuity
Technical Specifications & Requirements
- No technical specifications are provided in the tender text; however, essential data confirms:
- Product category: Earth Moving Equipment, Wheeled Loader, and associated material handling equipment
- Estimated value: ₹1,286,000; EMD: ₹12,860
- No BOQ items listed; procurement focuses on hourly rental with performance readiness
- EMD/Performance Security options described (DD or Fixed Deposit Receipt, payable at Gangtok)
- Submission includes hard copy delivery within 5 days of bid end/opening; post-award DD/FD may substitute PBG under GeM terms
Terms, Conditions & Eligibility
- EMD/Bid Security options: DD or Fixed Deposit Receipt; payable to Chief Engineer Project Swastik, Gangtok
- Performance Security: PBG or DD; post-award submission of DD is allowed with 15-day hard-copy delivery
- Bidder status: not under liquidation or bankruptcy; must upload an undertaking
- Contract flexibility: option clause allows up to 50% increase in quantity or duration
- Sub-contracting/assignment: requires buyer consent; joint liability remains with seller and assignee
- No specified delivery timeline beyond per-hour basis; procurement aligns with buy-side needs
Key Specifications
-
Product/service names: Earth Moving Equipment, Wheeled Loader, Material Handling Equipment
-
Quantities/estimates: Total estimated value ₹1,286,000; EMD ₹12,860
-
Delivery basis: per hour basis; duration flexible up to 50% at award
-
Experience/eligibility: not under liquidation; bid security requirements described
-
Quality/standards: specific standards not listed in tender text; focus on readiness and performance
Terms & Conditions
-
EMD submission via DD or fixed deposit (FDR) payable at Gangtok
-
Performance Security to be provided as DD or PBG post-award
-
Contract scope can increase by up to 50%; must be accepted by bidder
Important Clauses
Payment Terms
EMD via DD/FDR; post-award performance security via DD or PBG; delivery of hard copy within 15 days for DD submission
Delivery Schedule
Hiring on an hourly basis; no fixed calendar dates provided; scope adjustability up to 50% at award
Penalties/Liquidated Damages
Not specified in terms; alternative risk mitigations include EMD/FDR and performance security options
Bidder Eligibility
-
Not under liquidation or bankruptcy; must upload undertaking
-
Ability to provide equipment on an hourly basis as per buyer requirements
-
Compliance with EMD and performance security submission methods (DD/FDR/PBG)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement; Earth Moving Equipment; Wheeled Loader
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
10
Delivery Details
Delivery Locations
1
Delivery Cities
EAST DISTRICT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | EAST DISTRICT | EAST DISTRICT | - | - | 1 | - | No. of months of contract period : 8 Nos. of working days in a month : 25 Nos. of working hours per day : 5 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9737119.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates (similar equipment hire projects)
Financial statements (as required by terms)
EMD submission proof (DD or FDR) and scanned copy
Technical bid documents (compliance statements for equipment hire)
OEM authorizations (if applicable for equipment brand)
Any undertaking confirming non-liquidity and financial standing
Frequently Asked Questions
How to bid for Gangtok wheeled loader tender in 2026 using BRo procurement?
Bidders must submit EMD via DD or fixed deposit receipt payable at Gangtok, along with scanned proof. Include GST, PAN, experience certificates, financials, and OEM authorizations. Ensure readiness for hourly hire and acceptance of a 50% quantity/duration adjustment at award, with post-award performance security.
What documents are required for BRo earth moving equipment hire bid in Gangtok?
Required documents include GST certificate, PAN, prior experience in similar equipment hire, financial statements, EMD proof (DD or FDR), technical bid compliance, and OEM authorization if applicable. Hard copies must be delivered within 5 days of bid end/opening.
What is the estimated contract value for the wheeled loader tender in Gangtok?
The tender’s estimated value is ₹1,286,000 with an EMD of ₹12,860. Bidders should plan resource allocation to cover hourly hiring requirements consistent with potential workload fluctuations.
What are the payment terms and security deposits for this BRo tender?
EMD can be submitted as DD or FDR; post-award, performance security may be DD or PBG. DDs are payable to Chief Engineer Project Swastik, Gangtok, with hard copies due within 15 days after award. No fixed milestone payments are specified in the text.
Are there any special clauses on contract quantity changes for this tender?
Yes. The buyer may increase or decrease the contract quantity or duration up to 50 percent at the time of issue and after award. Bid acceptance of revised scope is mandatory to maintain contract continuity.
What equipment is eligible under this Border Roads Organisation tender in Gangtok 2026?
Eligible equipment includes Earth Moving Equipment with emphasis on Wheeled Loaders and associated material handling equipment, to be hired on a per-hour basis as per buyer’s requirement.
What are the eligibility criteria related to bidder financial standing for this tender?
Bidder must not be under liquidation, court receivership, or bankruptcy; an undertaking confirming financial stability must be uploaded with the bid. Ensure capability to secure EMD via specified modes and deliver equipment as per per-hour hire terms.
What is the submission timeline and delivery expectation for equipment hire?
Bid submission requires uploading scanned proofs of EMD/DD/FDR and hard copies delivered within 5 days of bid end/opening. The per-hour hiring model expects availability and readiness on-demand per buyer requirements, with no fixed project calendar disclosed.