Indian Army Access Control System Repair & Maintenance Tender Jodhpur Rajasthan 2026
Bid Publish Date
14-Jul-2026, 8:18 am
Bid End Date
04-Aug-2026, 9:00 am
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Non-obsolescence requirement: products must have at least 3 years residual market life and not be end-of-life by OEM
- • Comprehensive 12-month warranty from successful completion and acceptance by consignee
- • Mandatory ATC: bidders must sign, stamp, and upload ATC documents as acceptance
- • Delivery/maintenance scope limited to repair and maintenance of access control systems at Indian Army sites
- • Need for OEM authorizations and technical compliance certificates as part of submission
- • No BOQ items available; scope appears contingent on existing access control infrastructure
- • Emphasis on spare parts, labor, transport, and incidental costs included in warranty servicing
- • Location-based procurement: Jodhpur, Rajasthan
Categories
19
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the repair and maintenance of access control systems located in JODHPUR, RAJASTHAN 342001. The procurement category covers repair and maintenance services for access control equipment, with no BOQ items listed. A 12-month comprehensive warranty is mandated post successful completion and acceptance by the consignee. Bidders must ensure offered products are not end-of-life and have at least 3 years residual market life. An ATC-compliant bid with signed documents is required. This project emphasizes reliability, timely servicing, and OEM-spare parts availability to sustain operational access control systems.
Technical Specifications & Requirements
- Service scope: repair and maintenance of existing access control systems for Indian Army facilities in Jodhpur, Rajasthan.
- Warranty: 12 months from date of successful completion and acceptance by the consignee.
- Obsolescence clause: products offered must have at least 3 years residual market life and must not be declared end-of-life by OEM before that period.
- Documentation: bidders must upload signed ATC, certificates, and all mandatory documents; comprehensive warranty coverage includes labor, spares, transport, and incidental expenses.
- Certification expectation: bidders should ensure compliance with buyer-specified ATC terms and provide evidence of product/service readiness for military-grade access control systems.
- Delivery/activation: not explicitly stated; emphasis on timely repair and ongoing maintenance support throughout contract period.
Terms, Conditions & Eligibility
- EMD: not specified within the provided data; bidders should monitor ATC for exact deposit requirements.
- Warranty: 12 months post-completion and acceptance; defects due to workmanship or standard-part failures must be rectified at bidder expense.
- Documentation: upload ATC, GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance documents.
- Compliance: bidders must sign and upload the ATC document as acceptance of all bid terms; non-compliance may lead to rejection.
- Obsolescence: only non-end-of-life products with a minimum 3-year residual market life are eligible.
Key Specifications
-
Repair & maintenance of access control systems
-
12-month comprehensive warranty post-acceptance
-
3 years residual market life requirement (no end-of-life products)
-
Sign and upload ATC as acceptance
-
Labor, spares, transportation, and incidental costs covered during warranty
Terms & Conditions
-
Warranty: 12 months from successful completion and acceptance
-
Obsolescence rule: minimum 3 years residual market life for offered products
-
ATC compliance: mandatory signing and uploading of ATC documents
-
Documentation: mandatory GST, PAN, experience, financials, OEM authorizations
Important Clauses
Payment Terms
Not specified in data; verify in ATC for milestone, warranty, and final payment details.
Delivery Schedule
Not specified; bidders should confirm service response times and maintenance visit cadence in ATC.
Penalties/Liquidated Damages
Not specified; assess ATC for penalties for delayed repairs or non-compliance with warranty terms.
Bidder Eligibility
-
Experience in repair/maintenance of access control systems for government/military facilities
-
Financial stability evidenced by financial statements
-
Compliance with ATC terms and ability to provide OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
REPAIR AND MAINT OF ACCESS CONTROL SYSTEM
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
JODHPUR RURAL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JODHPUR RURAL | JODHPUR RURAL | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9522038.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar access control repair/maintenance projects
Financial statements (audited if available)
EMD/Security deposit documentation if specified in ATC
Technical bid documents and compliance statements
OEM authorization letters for access control systems
Signed ATC documents (Buyer Added Terms and Conditions)
Frequently Asked Questions
How to bid for the Indian Army access control repair tender in Jodhpur?
Prepare a compliant bid with signed ATC, upload GST and PAN, attach OEM authorization, include 12-month warranty plan, and confirm non-obsolescence (3-year residual life). Ensure your maintenance team can meet military standards and provide detailed spares availability and response times.
What documents are required for the access control maintenance tender in Rajasthan?
Submit GST certificate, PAN card, experience certificates for similar projects, audited financials, OEM authorizations, technical compliance documents, and the signed ATC. Include EMD documentation if specified in ATC and ensure bid is signed and stamped.
What is the warranty period for repairs under this Army tender?
A comprehensive warranty of 12 months from the date of successful completion and consignee acceptance is required. During warranty, defects due to workmanship or standard-part failures must be repaired at bidder cost, including labor and spares.
What are the obsolescence requirements for offered access control products?
Bidders must offer products with at least 3 years residual market life and must not be declared end-of-life by the OEM before that period. This ensures ongoing availability of spare parts and service.
Are OEM authorizations mandatory for this access control maintenance bid?
Yes. Include OEM authorization letters for the access control systems being serviced, to demonstrate product compliance and availability of genuine spares during maintenance and warranty periods.
Where is the location for this Army maintenance tender and who is the organization?
Tender location is JODHPUR, RAJASTHAN 342001, and the procuring organization is the Indian Army under the Department Of Military Affairs, for repair and maintenance of access control systems.
What annual turnover or experience is expected for bidders?
The tender data emphasizes operational capability and OEM-backed service; bidders should showcase relevant experience in access control repairs and provide financial statements to demonstrate stability, though exact turnover thresholds are not specified in the provided data.
What certificates must accompany the bid submission?
Submit mandatory certificates as listed in the ATC: GST, PAN, experience certificates, OEM authorizations, technical compliance certificates, and the signed ATC document to confirm acceptance of all bid terms.
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Documents 4
GeM-Bidding-9522038.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS