Nagarpalika Procurement: All in One PC, MFP, Printers, and Line Interactive UPS Tender Rajkot Gujarat 2026
Progress
Tender Overview
Nagarpalika in Rajkot, Gujarat invites bids for a bundled procurement package including All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP) (Q2), Computer Printer (V2), and Line Interactive UPS with AVR (V2). The tender contemplates quantity flexibility up to 25% more than bid quantity and the same contracted rates, with delivery timelines linked to the original order’s last delivery date and extended delivery periods. A minimum extension formula ensures a baseline delivery window, with a floor of 30 days. The supplier must support after-sales service in India via an OEM or authorized seller, including a registered office in India and a documented escalation matrix. A functional state-wide service centre is required for carry-in warranties, or establish one within 30 days of award.
This opportunity includes dedicated toll-free service support and a requirement to demonstrate an escalation protocol. The scope emphasizes post-sale service readiness, mandatory service accessibility, and the ability to scale delivery within the option clause. Key differentiators include the explicit option to adjust quantity, a formalized service network, and mandatory center establishment, all while maintaining contracted pricing.
Technical Specifications & Requirements
- Product categories: All in One PC (V2), A4/Legal Size MFP (Q2), Computer Printer (V2), Line Interactive UPS with AVR (V2)
- Quantity flexibility: ± up to 25% of bid quantity; extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days
- Delivery terms: Delivery period to commence from the last date of original delivery order
- OEM/Service support: OEM or Authorized Seller must have registered office in India; after-sales service support documented
- Service centres: Functional center in each consignee state; establishment within 30 days of award; evidence required for payments
- Service contact: Dedicated/toll-free telephone number for service support
- ATC compliance: As per uploaded ATC terms (Bidders must review)
Terms, Conditions & Eligibility
- EMD and payment terms: Not explicitly stated in data; bidders should prepare standard EMD submission as per ATC and ensure ready documentation
- Delivery schedule: Extended delivery periods possible under option clause with minimum 30 days
- Warranty/Support: On-site or carry-in warranty requirements with service centre establishment within 30 days of award
- Documentation: GST certificate, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance documents likely required per T&C
- Escalation: Escalation matrix for service support must be provided by bidder/OEM
- Conditions: Right to increase/decrease quantity by up to 25% at contract placement and during contract currency
- Compliance: Bidders must establish service facilities and provide documentary evidence for service readiness
Key Specifications
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Product/service names: All in One PC (V2), A4 and Legal Size MFP (Q2), Computer Printer (V2), Line Interactive UPS with AVR (V2)
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Quantities: Up to 25% variation allowed; no fixed total quantity provided
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Standards/Compliance: IS/IEC not specified; IS/ISO references not provided
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Delivery/Installation: Delivery period linked to original order date; minimum 30 days for extension
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Service & Support: OEM/Authorized seller must have registered Indian office; state-wide service centre if carry-in warranty
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Warranty/Support: On-site or carry-in warranty dependent on item; service centre establishments required within 30 days
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Documentation: Escalation matrix and dedicated toll-free service number required
Terms & Conditions
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Quantity fluctuation up to 25% at contract and during currency with same rates
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OEM/Authorized Seller must have registered India office for after-sales support
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Functional Service Centre required in each consignee state or established within 30 days
Important Clauses
Delivery Terms
Delivery period starts from the last date of original delivery order; extension formula applied with a minimum of 30 days
OEM & Service
Imported products require OEM/Seller with registered Indian office; escalation matrix and toll-free service number mandatory
Service Centre
Functional service centre in state; establishment within 30 days of award; payment release upon documentary evidence
Bidder Eligibility
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Registered Indian office for OEM/Authorized Seller
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Evidence of functional service centre or plan to establish within 30 days
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Escalation matrix and toll-free service contact available
Tender Data
Bid Details
Quantity
18
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
28
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
363650
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Damor Dineshbhai | 363650,Dayanand chowk , Tankara | Rajkot | Gujarat | 363650 | 6 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9970366.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurement
Financial statements (latest annual/quarterly)
EMD/Security deposit documentation (as per ATC)
Technical bid documents and compliance certificates
OEM authorization/authorized dealer certificate
Evidence of functional service centre or plan to establish within 30 days
Escalation matrix for service support
Details of registered Indian office of OEM/authorized seller
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the All in One PC and UPS tender in Rajkot Gujarat 2026?
Bidders should complete the standard bid submission with GST, PAN, and financials, attach OEM authorization, and provide service escalation matrix. Include documentation showing India-based OEM presence and a plan for establishing a state-wide service centre within 30 days of award, plus evidence of required EMD as per ATC.
What documents are required for Rajkot procurement of printers and UPS?
Required documents include GST certificate, PAN, experience certificates for similar procurements, latest financial statements, OEM authorization, technical compliance certificates, and evidence of service centre readiness or plan to establish within 30 days of award, plus escalation matrix and toll-free support details.
What is the delivery extension formula for quantity variations in this tender?
If more quantity is ordered, the extension time equals (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; maximum may extend within original delivery period as per option clause. Delivery starts from the last date of the original order.
What service requirements must the OEM satisfy for this Rajasthan tender?
OEM must have a registered Indian office for after-sales support, provide an escalation matrix, and ensure a functional service centre in the state of each consignee or establish one within 30 days of award; toll-free service contact is mandatory.
Which product categories are included in the Rajkot tender for 2026?
The package includes All in One PC (V2), A4 and Legal Size MFP (Q2), Computer Printer (V2), and Line Interactive UPS with AVR (V2); all must meet OEM support and service centre requirements.
What are the key delivery terms for this Rajkot procurement?
Delivery period starts from the last date of the original delivery order; option clause allows quantity changes of up to 25% with extended delivery time; minimum extension time is 30 days unless original period exceeds this value.
How will payments be processed for the Rajkot tender supply contract?
Payment terms align with standard seller terms and ATC; ensure submission of documentary evidence for service centre readiness and compliance with escalation matrix; exact payment milestones will be defined in the contract and ATC, with delivery-linked payments.
What standards or certifications are required for the Rajkot IT equipment tender?
The tender data provided does not list explicit IS/ISO/ISI standards; bidders should verify ATC for any standard compliance, ensure OEM authorization, and prepare to demonstrate after-sales service capability and state-wide warranty support.