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GEM

Mahanadi Coalfields Limited Hiring of Earth Moving & Lighting Tower Equipment Jharsuguda Odisha 2026

Bid Publish Date

22-Feb-2026, 11:14 am

Bid End Date

09-Mar-2026, 11:00 am

EMD

₹2,60,200

Value

₹2,08,11,440

Location

JHARSUGUDA , ODISHA

Progress

Issue22-Feb-2026, 11:14 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • MCL purchase preference for Micro and Small Enterprises (MSEs) with policy-compliant evidence
  • • Per-hour hire basis for diverse equipment including cranes and lighting towers
  • • EMD amount clearly defined: ₹260,200; payment via DD or online submission
  • • Delivery/submission flexibility: contract quantity/duration can vary up to 25%
  • • Escalation matrix required for service support; mandatory contact details
  • • Salary/wages responsibility on service provider with statutory document submission

Categories 15

MATERIAL LOADING UNLOADING OF MATERIAL AD FILM MATERIAL UNLOADING WIND MILL ENERGY PROJECT LIGHTING BUILDING CONSTRUCTION MACHINERY BOX PUSHING EARTH MOVING STORAGE AND WAREHOUSING CRANES MINING ENGINEERING SHIFTING OF MATERIAL SUPPLY OF PLANT EARTH MOVER

Tender Overview

Organization: Mahanadi Coalfields Limited (MCL), Coal India Limited group. Procurement: per-hour hire of Earth Moving Equipment, Material Handling Equipment and Cranes, plus mini truck-mounted lighting towers. Estimated value: ₹20,811,439.16; EMD: ₹260,200. Location: Jharsuguda, Odisha 768201. This tender targets equipment-on-demand for mining support operations with flexible quantity constraints up to 25% at contract issuance and post-award adjustments. The arrangement includes a bid preference for MSEs under public policy, with specific conditions for service providers and suppliers. Unique clauses require service escalation contacts and compliance with salary/wage disbursement norms to be borne by the service provider. Bidders must supply hardcopy EMD documents within 5 days of bid end/opening and may use DD in favor of MCL, IB Valley Area, Brajraj Nagar. This opportunity is location-specific to Odisha and aligns with continuous mining-support equipment needs. The inclusion of lighting towers indicates support for safe, extended mine operations at remote sites. The tender emphasizes responsibility and joint liability when sub-contracting, ensuring buyer protection and performance accountability.

Technical Specifications & Requirements

  • Categories: Earth Moving Equipment, Material Handling Equipment, Cranes (per hour) and mini truck-mounted lighting towers
  • Pricing basis: per hour hire rates; quantity flexibility up to 25% at contract issue and post-award
  • EMD: ₹260,200; payment methods include Demand Draft payable to MCL, IB Valley Area
  • Delivery/Submission: hardcopy EMD within 5 days of bid end/opening; scanned DD proof uploaded
  • Purchase preference: MSEs eligible for price matching within policy margins; bidders must be manufacturers or service providers as applicable
  • Escalation/Support: must provide service escalation matrix with telephone numbers
  • Salary/wages compliance: contractor to pay staff salaries first and claim later with statutory documents
  • Certificates: vendors must upload all requested certificates; absence leads to rejection
  • Predicate documents: GST, PAN, experience certificates, financials, OEM authorizations as applicable
  • Location specificity: Jharsuguda, Odisha

Terms, Conditions & Eligibility

  • EMD: ₹260,200 via Demand Draft or online submission
  • Contract quantity/duration: adjustable up to 25% at issue and post-award
  • Assignment/Sub-contract: requires prior written consent from buyer; joint liability retained
  • MSE Purchase Preference: applies if bidder is manufacturer or service provider per policy; L-1+15% match option for MSEs
  • Service terms: salary/wage payment obligations borne by service provider; provide ESIC/PF documentation
  • Delivery timeline: no explicit general timeline; ensure compliance with contract terms and submission deadlines
  • Documents: GST, PAN, experience certificates, financial statements, EMD proofs, technical compliance certificates, OEM authorizations
  • Payment terms: not fully defined beyond salary-bonus linkage; ensure alignment with buyer terms
  • Penalties: standard LD/penalties for non-performance may apply per AtC/Contract
  • Submission: hardcopy EMD within 5 days; online bid with scanned DD proof

Key Specifications

  • Earth Moving Equipment, Material Handling Equipment, Cranes (per hour) and mini truck-mounted lighting towers

  • Estimated value: ₹20,811,439.16

  • EMD: ₹260,200

  • Location: Jharsuguda, Odisha

  • Contract quantity/duration may be adjusted up to 25%

Terms & Conditions

  • EMD ₹260,200 required with bid

  • Quantity/duration adjustments up to 25%

  • MSE purchase preference applicable with manufacturer/service provider eligibility

  • Service escalation matrix mandatory for post-sale support

  • Salary/wages paid by contractor; statutory compliance required

Important Clauses

Payment Terms

Salary/wages of deployed staff paid by service provider; subsequent claim from buyer with statutory docs

Delivery Schedule

Hardcopy EMD documents must reach within 5 days of bid end/opening; DD proof uploaded

Penalties/Liquidated Damages

Penalties/LD as per contract terms; specific rates not disclosed in ATC

Bidder Eligibility

  • Manufacturer of offered goods or authorized service provider per MSE policy

  • Must be able to provide OEM authorizations where required

  • Proof of GST, PAN, and financial stability with bid submission

Documents 3

GeM-Bidding-9027081.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD submission proof (DD or online receipt)

6

Technical bid documents

7

OEM authorizations (where applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for MCL earth moving equipment hire in Jharsuguda?

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹260,200 via DD or online, and OEM authorizations. Ensure per-hour pricing for cranes and lighting towers, plus service escalation matrix. Follow 5-day hardcopy EMD submission and provide scanned DD proof in the online bid.

What documents are required for the MCL equipment hire tender in Odisha?

Required documents include GST registration, PAN, business/financial statements, past project experience, EMD proof (DD or online), technical compliance certificates, and OEM authorizations. Ensure service provider credentials for MSE preference and wage/salary compliance documentation.

What is the EMD amount and payment method for this tender?

EMD is ₹260,200. Payments can be made via Account Payee Demand Draft in favor of MCL, IB Valley Area, Brajraj Nagar, or via online submission with scanned proof attached to the bid.

What are the per-hour hire categories included in the tender in Odisha?

The scope includes Earth Moving Equipment, Material Handling Equipment, Cranes, and mini truck-mounted lighting towers. Rates are per hour, with quantity and duration adjustable up to 25% during bidding and after contract award, ensuring flexible deployment.

What are the MSE purchase preference criteria for this bid?

MSE preference applies if the bidder is the manufacturer or service provider per policy. Price matching within L-1+15% margin is allowed for MSEs; evidence of manufacturer status and policy-compliant documentation must be uploaded with the bid.

What are the submission deadlines and delivery expectations for EMD?

Hardcopy EMD must reach within 5 days after bid end/opening. Online bid must include scanned DD proof. There is no explicit universal delivery date; bidders must align with contract terms post-award and ensure service-delivery readiness.

What standards or certifications are required for equipment hire in this tender?

Certifications include OEM authorizations where applicable, GST registration, and standard statutory documents. Service escalation details must be provided; no explicit ISI/ISO codes are listed, but compliance with statutory wage payments is required for contractor staff.

How is contract quantity adjustment managed in this Odisha tender?

Contract quantity or duration may be adjusted up to 25% at the time of contract issue, and again post-award. Bidders must accept revised quantity/duration, ensuring readiness to scale equipment hire up or down per project needs.