Rural Development Department Bihar High Mast Lighting Tower Tender SAMASTIPUR 2026 LED Flood Lighting System
Progress
Key Highlights
- • Critical: 25% quantity variation during/after contract
- • Service requirement: functional Service Centre in each consignee state within 30 days
- • Support: dedicated toll-free service number and formal escalation matrix
- • Delivery: minimum 30 days extension when option clause exercised
- • Financial: bidder undertakings to prove non-liability, non-liquidation
- • Scope: High Mast Lighting Tower with LED Flood Lighting System for large area
- • ATC compliance: adherence to Buyer Added Terms and ATC file
- • Payment terms: contingent on documentary evidence of service capability
- • No BOQ items listed; emphasis on after-sales and installation readiness
Tender Overview
The Rural Development Department Bihar invites bids for a High Mast Lighting Tower system with LED Flood Lighting to illuminate a large area in SAMASTIPUR, BIHAR. The procurement scope centers on a lighting solution for outdoor illumination with power and durability suitable for government installations. A key differentiator is the option to adjust quantity by up to 25% during contract, with rates fixed at the contracted price. Bidders must anticipate delivery timelines that consider optioned quantity and ensure readiness for after-sales service within the state.
Technical Specifications & Requirements
- Product: High Mast Lighting Tower with LED Flood Lighting System for large outdoor areas.
- Delivery considerations: extended delivery window is calculated by the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- Service capability: functionally established Service Centre(s) in the state of each consignee location; if not present, establish within 30 days of award.
- Support infrastructure: dedicated toll-free service number and a formal escalation matrix for service support.
- Warranty/onsite support: on-site warranty applicable unless otherwise stated; document evidence of service capability required for payment release.
Terms, Conditions & Eligibility
- Quantity variation: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity during and after award.
- Financial standing: bidders must avoid liquidation or bankruptcy and upload an undertaking confirming this.
- Service obligations: establish/own a functional Service Centre in the consignee state within 30 days; payment contingent on documentary proof.
- Support commitments: provide dedicated toll-free number and escalation matrix for service support.
- General ATC: follow all Buyer Specific ATC terms; no guarantees of exclusive deployment; delivery timeline subject to option clause, with minimum extension of 30 days.
Key Specifications
-
Product/service: High Mast Lighting Tower with LED Flood Lighting System
-
Quantity: Not specified in BOQ; subject to 25% variation during contract
-
Delivery: extension calculation formula with minimum 30 days
-
Warranty/Support: on-site or carry-in as applicable; service center within state
-
Service capability: dedicated toll-free number and escalation matrix
-
Compliance: Bidder must provide evidence of service capability and non-liquidation status
Terms & Conditions
-
Total quantity may be adjusted by up to 25% during contract at contracted rates
-
Delivery period extension follows a defined formula with a 30-day minimum
-
Service Centre must exist in each consignee state; 30-day establishment if absent
-
Dedicated toll-free service line and escalation matrix required
-
Bidder must certify financial stability and avoid liquidation or bankruptcy
Important Clauses
Delivery Schedule
Delivery period scales with quantity changes; minimum extension of 30 days; calculated as (additional quantity ÷ original quantity) × original delivery period
Service Center Requirements
Functional Service Centre in each consignee state; establishment within 30 days of award; payment contingent on documentary evidence
Payment Terms
Payment released after submission of evidence of service capability; presence of toll-free number and escalation matrix
Bidder Eligibility
-
No liquidation or court receivership; non-bankrupt status
-
Must have functional service capability in target state or commit to establishing within 30 days
-
Demonstrable experience in supplying high mast lighting or similar outdoor lighting towers
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866140.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements (audited)
EMD/Security deposit documents (if applicable)
Technical bid documents
OEM authorizations (if bidding as OEM)
Proof of functional Service Centre in required state
Escalation matrix and toll-free service number documentation
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Samastipur Bihar 2026
Bidders must submit GST, PAN, financials, and experience certificates along with technical bid. Ensure non-liquidation status and proof of a service center in the relevant state. Comply with the 25% quantity variation clause and provide escalation matrix for service support.
What documents are required for Rural Development Department Bihar lighting tender
Required documents include GST certificate, PAN card, audited financial statements, experience certificates for related projects, OEM authorizations if applicable, EMD documentation, and proof of a functional service center or plan to establish within 30 days of award.
What are the delivery terms for the high mast lighting project in Bihar
Delivery may be adjusted by up to 25% of bid quantity at contracted rates. Extended delivery time uses the formula (additional quantity ÷ original quantity) × original period, with a minimum extension of 30 days from the original delivery date.
What service support is required for Bihar LED lighting tenders
Bidders must provide a dedicated toll-free service number and a formal escalation matrix. A functional service center in the consignee state is mandatory, or established within 30 days of award, to enable timely servicing and payment release.
Which qualifications ensure eligibility for Bihar lighting tower procurement
Eligibility requires non-bankruptcy status, ability to establish state service centers, prior relevant experience in outdoor lighting towers, and compliance with all buyer ATC terms; ensure ability to meet delivery and payment conditions.
What are the payment terms for the Bihar lighting tender
Payment is contingent on documentary evidence of service capability and deployment readiness; bidders must provide proof of toll-free support and escalation matrix; ensure compliance with delivery and warranty terms as specified in ATC.
Are there brand or certification requirements for the lighting tower bid
Branding is not explicitly stated; however, bidders should demonstrate compliance with applicable standards and certifications for LED lighting towers and high mast systems, and provide OEM authorizations if bidding as an OEM.