Indian Army Analog Transceiver Handheld Tender 2026 – IS 9000 tests, NABL labs, 25% quantity option
Bid Publish Date
29-Aug-2026, 7:50 pm
Bid End Date
02-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: Not explicitly provided
- • Technical certifications: IS 9000 series conformity tests; NABL/ILAC lab test reports required
- • Special clauses: Option clause allows 25% quantity variation; extended delivery period rules
- • Eligibility: Integrity Pact; no liquidation; PAN, GSTN requirements; end user certificate if requested
- • Warranty/AMC: Warranty explicitly mentioned but not quantified in provided data
- • Penalties/Performance: LD terms not specified; delivery timing adjusted by design approval delays
- • Delivery/install: Detailed Design Drawings approval within 5 days; unapproved drawings trigger revisions
- • Test requirements: Dry Heat, Cold, Damp Heat, Drop, Vibration, Storage, Bump per IS 9000 parts
Tender Overview
The Indian Army (Department Of Military Affairs) seeks a handheld analog transceiver with comprehensive performance, power, and accessory requirements. The scope includes multiple environmental and safety tests per IS 9000 series, with a possible quantity variation of up to 25% of bid quantity and extended delivery windows as defined. ADOA emphasizes pre-fabrication design validation via approved Detailed Design Drawings within 5 days of award, with modifications delivered by the Buyer. The procurement targets robust field-ready radios, including spare batteries, and mandates NABL/ILAC‑accredited test reports for conformity. The contract emphasizes strict adherence to testing standards, and the option clause provides delivery-time recalibration while maintaining contracted rates.
- Organization: Indian Army
- Product: Analog handheld transceiver
- Location: India (national procurement context)
- Estimated value and EMD: Not disclosed in the data; emphasis on test conformity and design Approval
- Distinguishing factors: IS 9000 based environmental testing, drop/vibration/storage requirements, and strict post‑award design approvals
- Unique aspects: ADOA Drawings approval process, option to increase quantity up to 25% during contract
Technical Specifications & Requirements
- Category: PERFORMANCE FEATURES – Frequency Range (MHz); Types of Bandwidth
- Category: TRANSMITTER – RF Power output Range
- Category: ACCESSORIES – Number of spare batteries with each Radio Set
- Category: SERVICE – Warranty
- CATEGORY: TEST REPORT DETAILS – Conformity tests per IS 9000 parts and sections (Dry Heat, Cold, Damp Heat, Drop, Vibration, Storage, Bump)
- TEST REPORTS – Availability proof from Central Govt/NABL/ILAC accredited lab; Required conformity documentation
- Delivery and integration constraints: Detailed Design Drawings approval within 5 days; no LD for drawing approval delays; option clause governing delivery timelines
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must comply with GST/VAT mechanics per terms
- Delivery: Delivery period adjustments linked to option clause; minimum 30 days extended time; delivery starts after original order date
- Eligibility: Integrity Pact compliance; no liquidation or bankruptcy; PAN and GSTIN submission; vendor code creation documents
- Payment terms: GST payable as per actuals; payment terms aligned with contract; End User Certificate to be provided if requested by Buyer
- Documentation: Data Sheet submission; detailed design drawings within 5 days; OEM authorizations if applicable
- Penalties: Standard LD terms not specified; approval-driven modifications may affect delivery timelines
Key Specifications
-
Product: Analog handheld transceiver
-
Frequency Range: specified in tender under PERFORMANCE FEATURES
-
Bandwidth: multiple types as per itemized requirements
-
RF Power Output: defined range per transmitter specs
-
Spare Batteries: number of batteries per radio set
-
Warranty: duration and scope to be confirmed
-
Test Standards: IS 9000 parts for Dry Heat, Cold, Damp Heat, Drop, Vibration, Storage, Bump
-
Test Reports: NABL/ILAC accredited lab conformity proof required
Terms & Conditions
-
Option Clause: up to 25% quantity variation at contract placement or during currency
-
Drawing Approval: Detailed Design Drawings to be submitted within 5 days of award
-
GST/End User: GST payables and End User Certificate as applicable
-
Integrity Pact: mandatory compliance for all bidders
-
Delivery: Extended delivery time calculations depend on quantity adjustments
-
Test Reports: Conformity with specified IS 9000 tests and lab accreditation
Important Clauses
Payment Terms
GST as actuals or as applicable; End User Certificate if required; no fixed LD terms stated
Delivery Schedule
Delivery period can extend with option clause; extended time based on (increased quantity/original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
LDs not explicitly quantified; penalties subject to delivery delay related to design approval
Bidder Eligibility
-
Not under liquidation or bankruptcy; no receivership
-
Integrity Pact signed and uploaded
-
GSTIN and PAN provided; GST compliance as per terms
Tender Data
Bid Details
Quantity
8
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Analog Transceiver - Handheld (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Imphal West
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Imphal West | Imphal West | - | - | 8 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9822384.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar handheld transceiver supplies)
Financial statements (as required by tender terms)
EMD/Security deposit proof (method per terms)
Technical data sheets of offered transceiver
OEM authorization letters (if applicable)
Integrity Pact signed and scanned
End User Certificate (when requested by Buyer)
Detailed Design Drawings (within 5 days of award)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PERFORMANCE FEATURES | Frequency Range (MHz) | 136-174 |
| PERFORMANCE FEATURES | Types of Bandwidth | VHF Full Band |
| TRANSMITTER | RF Power output Range | 1 to 5 Watts (VHF) |
| ACCESSORIES | Number of spare batteries with each Radio Set | NA |
| SERVICE | Warranty | 2.0 |
| TEST REPORT DETAILS | conformity to Dry Heat for 16 hrs at a maximum temp in accordance with IS:9000/part-3/section-5/1977 latest | Yes |
| TEST REPORT DETAILS | conformity to Cold Test for 4 hrs at a minimum temp in accordance with IS:9000/part-2/section-4/1977 latest | Yes |
| TEST REPORT DETAILS | conformity to Damp Heat (Cyclic)Test for 2 Cycles of 24 h each at a temp of 40 degree C & 95% RH in accordance with IS:9000/part-5/section-1/ 1991 latest | Yes |
| TEST REPORT DETAILS | Drop Test (in packed condition): IS 9000 Part VII/SEC,3/1979 (reaffirmed 2004): Six drops one on each face, Height of fall 1000 mm incase of handheld items and 500 mm in case of other items | Yes |
| TEST REPORT DETAILS | Vibration Test: IS 9000 Part VIII/1981 (reaffirmed 2006): 12 hours, 4 hours along with each axis, at 15-150 Hz and with amplitude of 0-15 mm/2g | Yes |
| TEST REPORT DETAILS | Storage Test: IS 9000 Part III/SEC 5/1977 & Part II/ SEC 4/1977 (reaffirmed 2004): -40 deg C for 5 hours, then raise the temperature to 70 deg C for 16 hours | Yes |
| TEST REPORT DETAILS | Bump Test: IS 9000 Part VII/SEC 2/1979 (reaffirmed 2004): 4000 bumps at peak acceleration of 400 m/s sq | Yes |
| TEST REPORT DETAILS | Availability of the test report from Central Govt/ NABL/ ILAC accredited lab to prove conformity to the specification | Yes |
Frequently Asked Questions
How to bid for the Indian Army handheld transceiver tender in India 2026
Bidders must submit GSTIN, PAN, and data sheets; include Integrity Pact, OEM authorizations if required, and NABL/ILAC test conformity reports. Ensure Detailed Design Drawings are provided within 5 days of award, and factor the 25% quantity variation clause into project planning and delivery.
What documents are required for the analog radio tender submission in India
Required documents include GST certificate, PAN card, experience certificates in similar transceivers, financial statements, EMD proof, data sheets, and OEM authorizations. Also submit Integrity Pact and End User Certificate if requested by the Buyer.
What ISO/IS standards are mandatory for performance tests of the radio
The tender requires conformity to IS 9000 family standards: Dry Heat, Cold, Damp Heat, Drop, Vibration, Storage, and Bump tests. A NABL/ILAC accredited lab report demonstrating compliance must be provided with bid submission.
What is the significance of the 25% quantity option in this tender
The Purchaser may increase or decrease the order quantity by up to 25% at contract placement or during currency, with contracted rates preserved. Delivery timelines adjust per the extended period formula and guarantee minimum 30 days extra time.
When are the Detailed Design Drawings due after award for the radio contract
Within 5 days of award, the bidder must submit Detailed Design Drawings for Buyer approval. If modification is needed, a list will be provided within 5 days, and the bidder must implement changes to meet approved drawings before supply.
What are the warranty and post-delivery expectations for the handheld transceiver
The tender specifies warranty terms but does not quantify duration. Vendors should confirm warranty scope with the Buyer and be prepared for support/AMC requirements after delivery, aligning with IS 9000 test conformity and field service expectations.
How to verify test conformity reports for the radio tender
Submit test reports from Central Govt/NABL/ILAC accredited labs proving IS 9000 conformity. Ensure reports cover Dry Heat, Cold, Damp Heat, Drop, Vibration, Storage, and Bump tests, with clear lab accreditation details and date of issue.
What are the key eligibility criteria for the Indian Army radio procurement
Applicants must avoid liquidation or bankruptcy and sign the Integrity Pact. Provide PAN, GSTIN, and banking details for EFT; demonstrate prior experience with similar analog handheld radios and supply chain capacity to meet the 25% option clause and approved drawings timeline.