Hindustan Petroleum Corporation Ltd Office Assistance Services Tender Gurgaon Haryana 2026 IS 550, UDYAM 24 months
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd; Location: GURGAON, HARYANA 122001; Procurement: Custom Bid for Services offering OFFICE ASSISTANCE SERVICE across multiple skill levels (skilled/semi-skilled/unskilled) and related office support tasks. Estimated Value: not disclosed; EMD: ₹152,652. No BOQ items listed. Order validity noted as 24 months from 01.01.27. Key commercial terms include 50% quantity/duration adjustment rights and mandatory integrity pact submission. Emphasis on comprehensive service coverage within the buyer’s scope of work and adherence to all tender terms. This tender appears to consolidate multiple office-support service categories under a single HPCL procurement umbrella in the national GeM portal context.
Technical Specifications & Requirements
- EMD/Financials: Bidder must provide ₹152,652 as the Earnest Money Deposit.
- Invoicing & GST: Quote the entire amount including all taxes; submit GST invoice and GST portal payment screenshot; invoices must be in the consignee name with Consignee GSTIN. No separate BOQ items exist in this tender.
- Documentation & Compliance: Upload all required certificates; comply with Buyer Added ATC; review scope of work, PQC, SLA, and payment terms prior to submission.
- Contract Duration: Order validity for 24 months from 01.01.27; price/quantity adjustments up to 50% allowed with consent.
- Eligibility Clauses: Compliance with integrity pact; no sub-contracting without prior consent; service provider bears joint liability with subcontractor.
- MSE Benefit: UDYAM registration required for MSE concessions; other schemes (UDYOG/NSIC) no longer acceptable.
Terms, Conditions & Eligibility
- EMD: ₹152,652; require deposit as part of bid per GeM ATC.
- Payment Terms: Salaries paid by provider first; reimbursement claims to buyer on submission of statutory documents and bank statements.
- Delivery/Execution: Not explicitly defined in scope; contract governs deployment at buyer location with safeguards via SLA.
- Documents: Mandatory upload of Integrity Pact; GST registration details; GST invoice generation; OEM/authorization documents if applicable.
- Liability & Sub-contracting: No assignment/sub-contract without prior written consent; joint and several liability retained by Seller.
- Order Validity: 24 months from 01.01.27; MSE benefits contingent on valid UDYAM as on bid due date.
Key Specifications
-
- EMD: ₹152,652
-
- Order validity: 24 months from 01.01.27
-
- 50% scope/price adjustment permissible with consent
-
- GST invoicing: invoice in consignee name with GSTIN; GST payment proof
-
- Documentation: upload integrity pact and all bid certificates
-
- MSE eligibility: must hold UDYAM registration as on bid due date
Terms & Conditions
-
Key Term 1: EMD of ₹152,652 must accompany bid and be verifiable
-
Key Term 2: 24-month order validity starting 01.01.27; 50% quantity/duration flexibility
-
Key Term 3: Salaries paid by service provider; GST-compliant invoicing to consignee
Important Clauses
Payment Terms
Salaries/wages paid by the service provider first; reimbursement claims to buyer with statutory docs and bank statements.
Delivery Schedule
Not explicitly defined; governed by SLA and deployment at buyer location under contract terms.
Penalties/Liquidated Damages
Not specified in provided data; subject to SLA and buyer’s standard terms.
Bidder Eligibility
-
UDYAM registration valid as on bid due date for MSE concessions
-
Compliance with Integrity Pact and mandatory certificates
-
No unauthorized sub-contracting without prior written consent
Tender Data
Bid Details
Quantity
8
Similar Category
Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage Manpower Outsourcing Services - Minimum wage
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - SKILLED MANPOWER for OFFICE ASSISTANCE SERVICE for more detail refer scope of job,boq,tender document , Custom Bid for Services - OFFICE ASSISTANCE SERVICE SEMI SKILLED MANPOWER for more detail refer scope of job,boq,tender document , Custom Bid for Services - OFFICE ASSISTANCE SERVICE UNSKILLED MANPOWER for more detail refer scope of job,boq,tender document , Custom Bid for Services - OFFICE JOB BEYOND 10 KM for more detail refer scope of job,boq,tender document , Custom Bid for Services - SERVICING OF NORMAL TEA for more detail refer scope of job,boq,tender document , Custom Bid for Services - SERVICING OF COFFEE for more detail refer scope of job,boq,tender document , Custom Bid for Services - EXECUTING - OFFICE JOBLOCAL JOB <= 10 KM for more detail refer scope of job,boq,tender document , Custom Bid for Services - SENDING OF SAMPLE QUALITY LAB for more detail refer scope of job,boq,tender document
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122018
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| PAYEL DUTTA | 122018,HPCL Gurugram Retail RO,Silverton Tower,Golf Course Extn Road,Gurugram-122018 | Gurugram | Haryana | 122018 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 13
GeM-Bidding-10054675.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for office support services
Financial statements / turnover evidence
EMD payment proof (₹152,652)
Technical bid/compliance certificates
OEM authorizations (if applicable)
Signed Integrity Pact
UD Yang (UDYAM) registration for MSE eligibility
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for HPCL office assistance tender in Gurgaon 2026?
Bidders must submit complete bid documents including GST registration, PAN, experience certificates, financial statements, and EMD ₹152,652. Ensure Integrity Pact is uploaded and comply with ATC. Invoicing must be GST-compliant and addressed to consignee with valid GSTIN; order validity is 24 months from 01.01.27.
What documents are required for HPCL manpower tender in Haryana?
Required documents include GST certificate, PAN card, experience certificates for office support, financial statements, EMD proof of ₹152,652, technical bid documents, Integrity Pact, and UDYAM registration for MSE eligibility; OEM authorizations if applicable.
What are the payment terms for HPCL office support contract?
Salaries/wages for deployed staff are paid by the service provider upfront; the service provider claims reimbursement from the buyer along with PF/ESIC documentation and bank statements proving staff payments; GST-compliant invoicing to consignee is mandatory.
What is the order duration for the Gurgaon HPCL tender?
The order is valid for 24 months starting from 01.01.27; contract scope may be adjusted up to 50% in quantity or duration with the buyer’s consent, subject to service provider agreement.
Are MSE concessions available for this HPCL tender in 2026?
Yes, MSE bidders must hold a valid UDYAM registration as on the bid due date to access concessions; other schemes like UDYOG/NSIC/EM-II are no longer accepted for this procurement.
What is the EMD amount for the HPCL Gurgaon bid 2026?
The Earnest Money Deposit is ₹152,652; bidders must submit proof of payment with bid; ensure GST invoice alignment and consignee GSTIN when invoicing post award.
What compliance certificates must accompany the bid for HPCL office services?
Bidders must upload all required certificates cited in the bid document, ATC and corrigenda; ensure Integrity Pact is signed, and provide any necessary OEM authorizations if you supply specific branded staff services.