GEM

South Eastern Railway Sanitation Maintenance Tender CMS KGP 313 Working Days 2025

Bid Publish Date

29-Nov-2025, 11:25 am

Bid End Date

20-Dec-2025, 12:00 pm

EMD

₹1,66,830

Value

₹83,41,495

Progress

Issue29-Nov-2025, 11:25 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • South Eastern Railway requires sanitation maintenance for CHI SHM Railway Colony under CMS KGP
  • • Contract term: 1 year with 313 working days excluding Sundays
  • • Estimated contract value: ₹8,341,495; EMD: ₹166,830
  • • Bid flexibility: quantity or duration can vary up to 25% at contract issue and post-issuance
  • • Excess Settlement option permits additional charges up to a defined percentage with documentary support
  • • No BOQ items are listed in the provided data; scope derived from sanitation and cleaning services

Categories 2

SERVICES WATER LEVEL RECORDER

Tender Overview

Organization: South Eastern Railway (Indian Railways) seeks sanitation maintenance and cleaning services for the entire CHI SHM Railway Colony under CMS KGP. The contract spans one year comprising 313 working days excluding Sundays, with an estimated value of ₹8,341,495 and an EMD of ₹166,830. The work location is the CMS KGP jurisdiction, with a focus on routine sanitation, cleaning operations, and colony upkeep. A notable clause allows up to 25% variation in contract quantity or duration during issuance or post-issuance, enabling adjustments to meet project needs. The tender includes an Excess Settlement option for additional charges up to a capped percentage. No BOQ items are listed in the current data.

Technical Specifications & Requirements

  • Service category: Maintenance of sanitation and cleaning activities for a Railways colony under CMS KGP
  • Contract duration: 1 year with 313 working days (excludes Sundays)
  • Estimated contract value: ₹8,341,495; EMD: ₹166,830
  • Key contractual flexibilities: 25% variation in quantity or duration at issue and post-issuance
  • Invoicing flexibility: Excess Settlement allows adding charges up to a specified percentage of item-level value; requires supporting documents
  • BOQ: No items listed in the available data; scope inferred from maintenance of sanitation and cleaning activities

Terms, Conditions & Eligibility

  • EMD amount: ₹166,830 (as specified)
  • Contract duration: 1 year; potential 25% variation in quantity or duration
  • Delivery/execution timeline: 313 working days (excluding Sundays) within the contract year
  • Excess Settlement: Service providers may declare applicability of additional charges during invoicing; total invoice must stay within the approved excess percentage
  • Other terms: Data does not specify payment terms, warranty, or specific eligibility criteria beyond the above; bidders should prepare for standard Railway procurement documentation and compliance requirements.

Key Specifications

  • Service category: sanitation maintenance and cleaning for a Railway colony under CMS KGP

  • Contract duration: 1 year with 313 working days (excluding Sundays)

  • Estimated value: ₹8,341,495; EMD: ₹166,830

  • Flexibility: up to 25% variation in contract quantity or duration

  • Excess Settlement: additional charges permitted up to a specified percentage with supporting documents

  • BOQ: not listed in current data; scope inferred from sanitation and cleaning services

Terms & Conditions

  • EMD of ₹166,830 required for bid submission

  • Contract duration is 1 year with 313 working days

  • 25% variation in quantity or duration permitted at contract issuance or thereafter

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard Railway payment timelines after acceptance and invoicing under Excess Settlement provisions

Delivery Schedule

Delivery pertains to ongoing sanitation/cleaning services across 313 working days within the contract year; Sundays excluded

Penalties/Liquidated Damages

Not specified in data; bidders should monitor for standard Railway LD provisions in final contract

Bidder Eligibility

  • Experience in sanitation/cleaning services for large residential or railway colonies

  • Ability to meet 313 working day schedule with Sunday exclusion

  • Financial stability to support performance of ₹8.34 million contract and EMD compliance

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar sanitation/cleaning service contracts

4

Financial statements or turnover proof

5

EMD submission proof (₹166,830) via online payment or DD

6

Technical bid documents and compliance certificates

7

OEM authorizations or service partner agreements (if applicable)

Frequently Asked Questions

How to bid for sanitation maintenance tender in Kharagpur 2025?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD ₹166,830. The contract spans 313 working days with Sunday exclusions, under CMS KGP; ensure compliance with South Eastern Railway terms and the Excess Settlement clause for invoicing.

What documents are required for railway colony sanitation tender participation?

Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD proof, technical bid, and any OEM authorizations. Ensure all documents align with T&C and are valid at bid submission.

What are the key contract terms for CMS KGP sanitation services?

Key terms include a 1-year contract with 313 working days ( Sundays excluded ), EMD ₹166,830, and 25% variation in quantity or duration. An Excess Settlement option allows additional charges with documentary support within a specified cap.

How is payment handled for South Eastern Railway sanitation contracts?

Payment terms are not detailed in the data; bidders should expect Railway standard invoicing after service delivery, with potential settlement under Excess Settlement and post-acceptance payment delineated in final contract terms.

What standards or certifications are needed for sanitation bids in Indian Railways?

While specific standards aren’t listed, bidders should prepare ISO 9001/Quality management or equivalent service certifications, and ensure GST, PAN, and site-specific compliance as part of tender submission.

What is the EMD amount and its submission method for this tender?

EMD is ₹166,830. Submit via online payment or demand draft per Railway instructions; ensure the receipt or challan is attached to the bid submission and aligns with the tender tendering portal requirements.

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