Indian Army Printed Posters & Event Logistics Tender Thoubal Manipur 2026 - ISI/ISO Standards, 3 Years Experience, EMD ₹20000
Progress
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad set of event support services in Thoubal, Manipur 795103. Procurements include printed posters 4 x 3 feet, flex banners 10 x 5 feet, medical camp basic medicines and health checks, venue preparation for 2500 attendees, tent and stage setup, PA system with LED screen and large speakers, microphones, and associated refreshments for 2500 people, plus transport for ESMs and welfare mementos for 550 recipients. The estimated contract value is not disclosed; the EMD is ₹20000. A key differentiator is the multi-item, on-site event package with flexible quantity options, and optional site visit for bidders. The contract allows up to 25% quantity variation during and after award, with delivery timelines tied to the last original delivery order date. This tender emphasizes logistics, equipment rental, hospitality, and community engagement activities.
Technical Specifications & Requirements
- No explicit product specs published. Items include: printed posters 4 x 3 ft, flex banners 10 x 5 ft, PA system, LED screen (04 Nos), large speakers (12 Nos), microphones (10 Nos), and cultural/programme organization.
- Service scope likely covers venue preparation, medical camp basics, catering (₹50 per head for tea/soft drinks; ₹100 per head meals for 2500), bus transportation (5 buses), and welfare mementos (550 units @ ₹500 each).
- EMD: ₹20000. Site visit optional; bidder bears site-visit costs. No technical standards listed; bidders should rely on OEM/commodity experience for government projects.
Key Specifications
-
Printed posters 4 x 3 feet
-
Flex banners 10 x 5 feet
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PA system with LED screen and 12 large speakers + 4 LED screens
-
Microphones: 10 Nos
-
Refreshments: Tea/coffee/soft drinks with biscuits for 2500 persons @ ₹50/head
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Meals: ₹100/head for 2500 persons
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Transport: 5 buses for ESMs
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Welfare mementos: 550 units @ ₹500 each
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Cultural programme and community engagement
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Local/social media advertisement
-
Contingency & misc expenses
Terms & Conditions
-
Quantity may vary by up to 25% with adjusted delivery timeframe
-
EMD ₹20,000; GST handling as per actuals or lower rate
-
3 years govt/PSU supply experience required
Important Clauses
Payment Terms
GST and payment terms to be determined; reimbursement of GST as actuals or capped to quoted rate; standard govt procurement payment on delivery as per contract
Delivery Schedule
Delivery commencement from last date of original delivery order; extended delivery period follows option clause with minimum 30 days
Penalties/Liquidated Damages
LD/penalties not explicitly stated in data; subject to contract terms upon award
Bidder Eligibility
-
3 years of govt/PSU supply experience in similar category
-
Evidence of regular manufacturing/supply of event logistics items
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GST registration and financial documentation
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Ability to handle multi-item procurement and on-site services
Tender Data
Bid Details
Quantity
612
Category
Printed posters 4 x 3 feet
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Printed posters 4 x 3 feet , Flex Banners 10 x 5 feet , Medical camp basic medicines health check up , Venue prep hiring tent and stage 250 x 250 meter seating decoration for 2500 pers , Hiring of PA System LED Screen generator Large Speakers 12 Nos Microphones 10 Nos LED Screen 04 Nos , Refreshments and lunch for participants Tea coffee soft drinks with biscuits for 2500 pers Rs 50 per head Meals 2500 Pers Rs 100 per head , Transportation for ESMs and local conveyance hiring of bus 05 Nos , Welfare assistance material for ESMs memento 550 pers for Rs 500 , Hiring of cultural programme community engagement , Advertisement at local and social media , Contingency misc expenses
Advisory Bank
State Bank of India
ePBG Percentage
0.03%
ePBG Duration (Months)
3
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thoubal
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thoubal | Thoubal | - | - | 40 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9853581.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Printed posters 4 x 3 feet
Printed posters 4 x 3 feet
Flex Banners 10 x 5 feet
Flex Banners 10 x 5 feet
Medical camp basic medicines health check up
Medical camp basic medicines health check up
Venue prep hiring tent and stage 250 x 250 meter seating decoration for 2500 pers
Venue prep hiring tent and stage 250 x 250 meter seating decoration for 2500 pers
Hiring of PA System LED Screen generator Large Speakers 12 Nos Microphones 10 Nos LED Screen 04 Nos
Hiring of PA System LED Screen generator Large Speakers 12 Nos Microphones 10 Nos LED Screen 04 Nos
Refreshments and lunch for participants Tea coffee soft drinks with biscuits for 2500 pers Rs 50 per head Meals 2500 Pers Rs 100 per head
Refreshments and lunch for participants Tea coffee soft drinks with biscuits for 2500 pers Rs 50 per head Meals 2500 Pers Rs 100 per head
Transportation for ESMs and local conveyance hiring of bus 05 Nos
Transportation for ESMs and local conveyance hiring of bus 05 Nos
Welfare assistance material for ESMs memento 550 pers for Rs 500
Welfare assistance material for ESMs memento 550 pers for Rs 500
Hiring of cultural programme community engagement
Hiring of cultural programme community engagement
Advertisement at local and social media
Advertisement at local and social media
Contingency misc expenses
Contingency misc expenses
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Printed posters 4 x 3 feet | Printed posters 4 x 3 feet | 40 | nos | shandaarsaat@07 | 15 | |
| 2 | Flex Banners 10 x 5 feet | Flex Banners 10 x 5 feet | 10 | nos | shandaarsaat@07 | 15 | |
| 3 | Medical camp basic medicines health check up | Medical camp basic medicines health check up | 1 | job | shandaarsaat@07 | 15 | |
| 4 | Venue prep hiring tent and stage 250 x 250 meter seating decoration for 2500 pers | Venue prep hiring tent and stage 250 x 250 meter seating decoration for 2500 pers | 1 | job | shandaarsaat@07 | 15 | |
| 5 | Hiring of PA System LED Screen generator Large Speakers 12 Nos Microphones 10 Nos LED Screen 04 Nos | Hiring of PA System LED Screen generator Large Speakers 12 Nos Microphones 10 Nos LED Screen 04 Nos | 1 | set | shandaarsaat@07 | 15 | |
| 6 | Refreshments and lunch for participants Tea coffee soft drinks with biscuits for 2500 pers Rs 50 per head Meals 2500 Pers Rs 100 per head | Refreshments and lunch for participants Tea coffee soft drinks with biscuits for 2500 pers Rs 50 per head Meals 2500 Pers Rs 100 per head | 1 | job | shandaarsaat@07 | 15 | |
| 7 | Transportation for ESMs and local conveyance hiring of bus 05 Nos | Transportation for ESMs and local conveyance hiring of bus 05 Nos | 5 | nos | shandaarsaat@07 | 15 | |
| 8 | Welfare assistance material for ESMs memento 550 pers for Rs 500 | Welfare assistance material for ESMs memento 550 pers for Rs 500 | 550 | nos | shandaarsaat@07 | 15 | |
| 9 | Hiring of cultural programme community engagement | Hiring of cultural programme community engagement | 1 | job | shandaarsaat@07 | 15 | |
| 10 | Advertisement at local and social media | Advertisement at local and social media | 1 | job | shandaarsaat@07 | 15 | |
| 11 | Contingency misc expenses | Contingency misc expenses | 1 | job | shandaarsaat@07 | 15 |
Categories
15
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Experience certificates showing 3 years Govt/PSU supply
Contracts/PO copies for similar items
Non-Disclosure Declaration on bidder letterhead
OEM authorization (if bidding through reseller)
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for Indian Army event logistics tender in Thoubal Manipur 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate along with experience certificates showing 3 years of govt/PSU supply. Ensure EMD of ₹20,000 is provided. Site visit is optional; delivery terms allow up to 25% quantity variation with minimum 30 days extra time.
What documents are required for the Indian Army materials tender in Manipur?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, experience contracts for similar items, OEM authorizations if bidding via reseller, and NDA on bidder letterhead. Include any relevant govt contracts proving 3-year experience.
What are the technical items listed in this Manipur procurement?
Items include printed posters 4x3 ft, flex banners 10x5 ft, PA system with LED screens, 12 large speakers, 10 microphones, 4 LED screens, and associated venue services such as catering and transport for 2500 participants.
What is the EMD amount and its payment terms for this tender?
EMD is ₹20,000. Payment terms align with govt norms; GST reimbursement is at actuals or the lower rate, depending on the quoted GST percentage. Deposit mode details are in the tender terms.
What delivery variations are permitted for this Indian Army contract?
Quantity may be increased/decreased up to 25%. Extended delivery time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
What experience must bidders demonstrate for this procurement?
Bidders must demonstrate 3 years of regular manufacture/supply of similar category products to Central/State Govt or PSU. Provide copies of relevant contracts showing yearly quantities to support eligibility.
Are site visits mandatory for participation in this tender in Manipur?
Site visits are OPTIONAL; bidders may visit the installation site at their own cost. Entry is subject to consent and indemnity requirements; visit helps bidders finalize technical and logistic plans.
Which items require ongoing community engagement and cultural programming?
The contract includes cultural programme and community engagement as part of event logistics, alongside venue decoration, local advertisement, and welfare mementos for beneficiaries; bidders should plan services, performers, and engagement activities accordingly.